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Time management mb induction

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  • Live in the present: the past cannot be changed, and the future is the direct result of what you do right now!
  • Specific: Success coach Jack Canfield states in his book The Success Principles that, “Vague goals produce vague results.” In order for you to achieve a goal, you must be very clear about what exactly you want. Often creating a list of benefits that the accomplishment of your goal will bring to your life, will you give your mind a compelling reason to pursue that goal.Measurable: It’s crucial for goal achievement that you are able to track your progress towards your goal. That’s why all goals need some form of objective measuring system so that you can stay on track and become motivated when you enjoy the sweet taste of quantifiable progress. Achievable: Setting big goals is great, but setting unrealistic goals will just de-motivate you. A good goal is one that challenges, but is not so unrealistic that you have virtually no chance of accomplishing it.Relevant: Before you even set goals, it’s a good idea to sit down and define your core values and your life purpose because it’s these tools which ultimately decide how and what goals you choose for your life. Goals, in and of themselves, do not provide any happiness. Goals that are in harmony with our life purpose do have the power to make us happy. Timed: Without setting deadlines for your goals, you have no real compelling reason or motivation to start working on them. By setting a deadline, your subconscious mind begins to work on that goal, night and day, to bring you closer to achievement.
  • Most people are unwilling to make a conscious decision to give up the things in their life necessary to achieve their goals.
  • To create a vision board, simply find a magazine, cut out pictures that resonate with the goal that you want to achieve, glue them onto a piece of poster board, and place that board somewhere that you can view it several times a day.
  • Across the board, you will find that the 80/20 principle is pretty much right on with most things in your life.
  • Urgent And Important: Activities in this area relate to dealing with critical issues as they arise and meeting significant commitments. Perform these duties now.Important, But Not Urgent: These success-oriented tasks are critical to achieving goals. Plan to do these tasks next.Urgent, But Not Important: These chores do not move you forward toward your own goals.Manage by delaying them, cutting them short, and rejecting requests from others. Postpone these chores.Not Urgent And Not Important: These trivial interruptions are just a distraction, and should be avoided if possible. However, be careful not to mislabel things like time with family and recreational activities as not important. Avoid these distractions altogether.
  • Examples:“I am uncomfortable doing that because…”“I can’t right now because I have another project that is due by 5 pm today.”“I don’t have time today, but I could schedule it in for tomorrow morning.”“I understand that you need to have this paperwork filed immediately, but I will not be able to file it for you.”“Yes, I would love to help you by filing this paperwork, but I do not have time until tomorrow morning.”“I understand how you feel, but I will not [or cannot]…”
  • We recommend keeping a separate journal for work and for your personal life, so you can focus on them at separate times, thus maintaining your optimal work/life balance.
  • Personal development expert Brian Tracy believes that when you write down your action list the night before, your subconscious mind focuses on that plan while you sleep.
  • We’ve all heard the saying, “Ready, Aim, Fire!” Often in time management planning, it is better to think “Ready, Fire, Aim!” instead. This is because most people aim for the target, and then they keep aiming at the target, but they never seem to fire. They get so caught up with the planning that they fail to take action. This is just another form of procrastination, which we will discuss in a moment. Better to take a shot and see how close you were to the target.
  • Your frog is the task that will have the greatest impact on achieving your goals, and the task that you are most likely to procrastinate starting.The key to reaching high levels of performance and productivity is for you to develop the lifelong habit of tackling your major task first thing each morning. Don’t spend excessive time planning what you will do. You must develop the routine of "eating your frog" before you do anything else and without taking too much time to think about it.
  • Identify the Task. Let’s say you want to build an exercise ritual.Identify the Time and/or Trigger. For example, perhaps you normally exercise right after work.Identify the Sub-Tasks. For you, perhaps your ritual involves going to the gym, getting changed, stretching, doing 45 minutes on the treadmill, performing three reps of weights, and doing a lap around the pool to finish things off. Then, you shower and go home.Remember, a ritual shouldn’t be set in stone. Once you establish a ritual, it can be modified at any point in time, depending on what works for you. With our exercise example, you could easily decide to exercise before work or even at lunch and still use the basic task and sub-tasks.
  • Transcript

    • 1. Time Management
    • 2. Module One:Getting StartedTime management training most oftenbegins with setting goals. This processresults in a plan with a task list or calendarof activities.This entire process is supported by a skillset that should include personalmotivation, delegation skills, organizationtools, and crisis management.We’ll cover all this and more during thisworkshop.Cherish yourdreams, as theyare the childrenof your soul, theblueprints ofyour ultimateachievements.Napoleon Hill
    • 3. Workshop ObjectivesOvercomeprocrastinationOrganize yourworkspacePlan andprioritize
    • 4. Pre-Assignment ReviewWhat are your biggest time wasters?What are you currently doing to manage yourtime?What could you be doing better?If you came away from this workshop with onlyone thing, what would that be?
    • 5. Module Two:Setting SMART GoalsGoal setting can be used in every area ofyour life. Setting goals puts you ahead ofthe pack! Some people blame everythingthat goes wrong in their life on somethingor someone else.Successful people dedicate themselvestowards taking responsibility for their lives,no matter what the unforeseen oruncontrollable events.The bad newsis that timeflies. The goodnews is thatyou are thepilot.MichaelAltshuler
    • 6. The SMART WaySpecificMeasurableAchievableRelevantTimedRMAST
    • 7. Prioritizing Your GoalsInvest your mentalfocus on one goalChoose a goal thatwill have the greatestimpact
    • 8. VisualizationVisualizationEmotionalizingVision boardList of the benefits
    • 9. Module Three:Prioritizing Your TimeTime management is about morethan just managing our time; it isabout managing ourselves in relationto time.It means being willing to experimentwith different methods and ideas toenable you to find the best way tomake maximum use of time.“Being busy isa form oflaziness: lazythinking andindiscriminateaction”Timothy Ferris
    • 10. The 80/20 Rule80%Results20%ActionsBelieve it or not, itis only possible toaccomplish moreby doing less. It isMANDATORY!-Timothy Ferris
    • 11. The Urgent/Important MatrixUrgentandImportantImportant,But NotUrgentUrgent, ButNotImportantNot Urgentand NotImportant
    • 12. Being AssertiveHonestexplanationClarify yourreasoningGive analternativeAssertiverefusal
    • 13. Module Four:Planning WiselyThe hallmark of successful timemanagement is beingconsistently productive each day.Having a daily plan andcommitting to it can help youstay focused on the priorities ofthat particular day.A work wellbegun ishalf ended.Plato
    • 14. Creating Your Productivity JournalCarry over unfinished tasksCross off completed itemsPrioritize tasksNotebook
    • 15. Maximizing the Power of YourPersonal Productivity JournalPlan the nightbeforeKeep your journal withyouSense of satisfactionRemove tasks postponed threetimes
    • 16. Ready, Fire, Aim!Do not over planJust take actionAdjust your aim
    • 17. Module Five: TacklingProcrastinationProcrastination means delaying atask (or even several tasks) thatshould be a priority.The ability to overcomeprocrastination and tackle theimportant tasks is a hallmark of themost successful people out there.I am a greatbeliever inluck, and I findthe harder Iwork, themore I have ofit.ThomasJefferson
    • 18. Why We ProcrastinateFeel overwhelmedLack of passion Fear of failureNo clear deadlineInadequate resources Where to begin?
    • 19. Nine Ways to OvercomeProcrastinationDelete Delegate Do itAsk foradviceChop it up15 minuteruleCleardeadlineRewardRemovedistractions
    • 20. Eat That Frog!"If you haveto eat twofrogs, eatthe ugliestone first!"
    • 21. Managing WorkflowSelect one task to do at a time.Time yourselfIgnore everything elseNo breaks or interruptionsGive yourself a reward
    • 22. Dealing with E-mailE-mail isbesthandledinbatchesCreatedeliveryrulesCreatefoldersfordifferenttopics
    • 23. Using CalendarsOrganizetasksIdentifypatternsImproveworkflow
    • 24. Module Nine:Setting a RitualRituals and routines can actually helpincrease the spontaneity and fun inyour life.Because routine tasks are alreadyplanned for, you have more energy tospend on the tasks that will bring youcloser to your goals and bring morejoy to your life.Discipline isthe bridgebetween goalsandaccomplish-ment.Jim Rohn
    • 25. What is a Ritual?RitualIdentifythetimeSub-tasksIdentifythe task
    • 26. Ritualizing Sleep, Meals, andExerciseEstablisha ritualbeforeyousleepPlanmealsfor thenextweekTry toexercisefor onehourthreetimes aweek
    • 27. Example RitualsLay out clothsthe night beforePrepare youlunchBatch togetheractivities
    • 28. Using Rituals to Maximize TimeDuring a break read for ten minutesDeep breathing and stretchesClean off a small areaUpdate your journalSet aside a lunch hour for personal errands
    • 29. Words from the WiseHarvey Mackay: Time is free, but its priceless. You cantown it, but you can use it. You cant keep it, but you canspend it. Once youve lost it, you can never get it back.Napoleon Bonaparte: Take time to deliberate, but whenthe time for action arrives, stop thinking and go.Steve Jobs: Your time is limited, so dont waste it livingsomeone elses life.Benjamin Franklin: You may delay, but time will not.