TIPS & TRICKS PRESENTATIONS

Find your way!

What are you going to say ? Why are you doing this presentation ? Are you ready ? How to show your message ? How to build your story ? How to be fast & efficient ? S cope S tory S tructure S tyle S chedule S peed

Objectives Attendees Media Audience Content Timing Scope

Objectives

Attendees

Media

Audience

Content

Timing

decision info sharing … sale fun Business ? Private ? ? Objectives

< 5 < 10 < 20 < 50 > 50 web Attendees @ One-way Interactive

projected Complexity Self-explaining shown on computer projected & printed printed sent by mail web Media

projected

shown on computer

projected & printed

printed

sent by mail

web

customers senior mgt. peers employees family & friends internet users public Fun Audience Importance

customers

senior mgt.

peers

employees

family & friends

internet users

public

Specialized General product features technical financials education vision / strategy photos … Content

product features

technical

financials

education

vision / strategy

photos

…

Timing 5 min < 3 slides 10 min < 5 slides 15 min < 7 slides 20 min < 10 slides 30 min < 15 slides 1h < 25 slides

Strong start Storyline Suspense Happy end Story

Strong start

Storyline

Suspense

Happy end

Strong start executive summary table of content key messages key issues key decision needed amazing slide picture movie quiz! Wow! Summary

executive summary

table of content

key messages

key issues

key decision needed

amazing slide

picture

movie

quiz!

Storyline Beginning… … End Middle intro- duction status issues opps. action plan … next steps conclu- sions Beginning… … End Middle intro- duction status issues opps. action plan … next steps conclu- sions

story risks solution transitions linear Suspense end Narrative Sequence

Will be solved … concrete proposal issue solved clear conclusions next steps owners planning … Solved Happy end

…

concrete proposal

issue solved

clear conclusions

next steps

owners

planning

…

Think! Rationalize Visualize Golden rules Structure

Think!

Rationalize

Visualize

Golden rules

attendees content objectives media audience timing Think!

attendees

content

objectives

media

audience

timing

key messages what’s expected ? what’s next ? storyline introduction conclusion Messages Story Rationalize!

key messages

what’s expected ?

what’s next ?

storyline

introduction

conclusion

1 idea 1 idea 1 idea 1 idea 1 idea 1 idea 1 idea 1 idea Intro end take a sheet of paper draw rectangles 1st rectangle = intro last rectangle = end 1 rectangle = 1 idea coherent storyline 1 10 Visualize!

take a sheet of paper

draw rectangles

1st rectangle = intro

last rectangle = end

1 rectangle = 1 idea

coherent storyline

1 slide = 1 idea Title = content Golden rules!

Simplicity Uniformity Action! Style

Simplicity

Uniformity

Action!

simple messages slide title = content few words pictures & graphs short sentences simple words … Scope Content Layout Simplicity KISS! keep it simple & stupid!

simple messages

slide title = content

few words

pictures & graphs

short sentences

simple words

…

Components Space Uniformity respect borders center all elements … same layout same shapes same lines same fonts

pictures graphs movies current status future status examples … … Visualize Materialize Action!

Toolbar Grid & ruler Shortcuts Reuse… Speed

Toolbar

Grid & ruler

Shortcuts

Reuse…

Customize your toolbar to win time Drawing Toolbar Format

Activate grid & ruler to win time Grid & ruler Grid Ruler

Use shortkeys to win time esc f2 Shortkeys ctrl A ctrl C ctrl V ctrl Z ctrl Y ctrl S fn prt sc shift enter

Reuse… Time needed to reuse existing slide 0 0 1 2 3 4 5 6 7 8 9 10 min min! 0

Rehearse Anticipate Act! Schedule

Rehearse

Anticipate

Act!

think as audience anticipate questions ask advices prepare strong start prepare your text prepare conclusions check timing Plan Prepare Rehearse

think as audience

anticipate questions

ask advices

prepare strong start

prepare your text

prepare conclusions

check timing

enthusiasm agree help cynic laughing aggressive no reaction… Supporters Detractors Anticipate!

enthusiasm

agree

help

cynic

laughing

aggressive

no reaction…

Act!

end. TIPS & TRICKS