PowerPoint Tutorial Presentation - Tips & Tricks

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Tutorial for PowerPoint users.

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PowerPoint Tutorial Presentation - Tips & Tricks

  1.  
  2. foreword <ul><li>Goal is just to share PowerPoint ‘tips & tricks’ </li></ul><ul><li>You can agree or disagree with some statements </li></ul><ul><li>It’s just a ‘toolbox’ </li></ul><ul><li>PowerPoint is just a tool. If content is not good, it cannot help </li></ul><ul><li>Objective is just to help you to… </li></ul><ul><li>Spend less time on layout & more on content </li></ul><ul><li>Make ‘better’ presentations </li></ul><ul><li>‘ 6 S’ approach is just my own ‘proposal’… </li></ul>Unrestricted comments are welcome ! Jean-Luc
  3. [email_address] see PowerPoint 100 pictures & PowerPoint 50 templates comments are welcome ! Jean-Luc
  4. part 1 ‘ tips & tricks’
  5. not are slides funny ! next
  6. table of content 1 2 3 4 5 <ul><li>Before you start </li></ul><ul><li>Customize your toolbar, activate ‘snap object to grid’ & ‘ruler’, useful ‘short-keys’, Speed </li></ul><ul><li>Building blocks </li></ul><ul><li>Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts, tables, charts, animations </li></ul><ul><li>‘ Slide’ design </li></ul><ul><li>Components, slide limits, titles, slide, body, Simplicity , layout </li></ul><ul><li>Content </li></ul><ul><li>Scope , audience, Schedule , Structure , visualize presentation, Story , 6 S </li></ul><ul><li>More tips </li></ul><ul><li>Advanced tips, templates </li></ul>
  7. 1 2 3 4 5 <ul><li>Before you start </li></ul><ul><li>Customize your toolbar, activate ‘snap object to grid’ & ‘ruler’, useful ‘short-keys’, Speed </li></ul><ul><li>Building blocks </li></ul><ul><li>Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts, tables, charts, animations </li></ul><ul><li>‘ Slide’ design </li></ul><ul><li>Components, slide limits, titles, slide, body, Simplicity , layout </li></ul><ul><li>Content </li></ul><ul><li>Scope , audience, Schedule , Structure , visualize presentation, Story , 6 S </li></ul><ul><li>More tips </li></ul><ul><li>Advanced tips, templates </li></ul>
  8. switch to ‘ EDIT ’ view (esc)
  9. make this figure in < 30 sec Use shapes here-under to make the figure
  10. analsis of your results this can be done in < 2 seconds
  11. customize the ‘format’ toolbar No need for additional new commands in toolbar
  12. customize the ‘drawing’ toolbar No need for additional new commands in toolbar
  13. activate ‘snap objects to grid’   Always activate this feature ! <ul><li>Spacing can be </li></ul><ul><li>0,083 Inches </li></ul><ul><li>0,079 Inches </li></ul><ul><li>… </li></ul>
  14. activate ‘ruler’  Always activate this feature !
  15. useful short-keys ctrl A ctrl C ctrl V ctrl Z ctrl Y ctrl S esc fn prt sc f2 Select all Copy Paste Undo Re-do Save Select text Escape Print screen shift enter ‘ Line break’
  16. make this figure in < 2 min x 11
  17. select all figures & rotate ‘left’
  18. center this figure horizontally in < 1 min Use shapes here-under to center the figure Unrestricted
  19. speed + + = 90% time saved ! Take some time to learn how to use toolbar & short-keys ! 1 st S ctrl A ctrl C ctrl V ctrl Z ctrl Y ctrl S esc fn prt sc f2 shift enter
  20. switch to ‘ SLIDE SHOW
  21. what does ‘90% time saved’ mean ? 1h 3h20 1h40 10’ 20’ Do invest some time to learn how to use ‘toolbar’ & ‘short-keys’ !!! 10h 1 day 10 days
  22. 1 2 3 4 5 <ul><li>Before you start </li></ul><ul><li>Customize your toolbar, activate ‘snap object to grid’ & ‘ruler’, useful ‘short-keys’, Speed </li></ul><ul><li>Building blocks </li></ul><ul><li>Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts, tables, charts, animations </li></ul><ul><li>‘ Slide’ design </li></ul><ul><li>Components, slide limits, titles, slide, body, Simplicity , layout </li></ul><ul><li>Content </li></ul><ul><li>Scope , audience, Schedule , Structure , visualize presentation, Story , 6 S </li></ul><ul><li>More tips </li></ul><ul><li>Advanced tips, templates </li></ul>
  23. focus = ‘internal’ presentations but easy to transpose…
  24. colors <ul><li>Use the ‘right’ colors </li></ul><ul><li>Select basic colors (e.g.) </li></ul><ul><ul><li>‘ black’ & ‘white’ </li></ul></ul><ul><ul><li>1 ‘grey’ </li></ul></ul><ul><ul><li>3 to 4 ‘blue’ </li></ul></ul><ul><ul><li>1 ‘color’ </li></ul></ul><ul><li>Use same colors in entire presentation </li></ul>EXAMPLE AVOID
  25. black & white (or colors when printed in ‘grey’) type grey level No difference when printed type grey level
  26. what’s the difference between these figures ? A A
  27. … bad surprise when printed
  28. fonts <ul><li>Fonts type </li></ul><ul><li>Use ‘Georgia’, Arial’, ‘ Helvetica ’, ‘Veranda’ or ‘Calibri’ </li></ul><ul><li>Use ‘Arial’ if lot of numbers </li></ul><ul><li>Use ‘black’ as default & ‘ blue ’ for ‘level 1 titles’ </li></ul><ul><li>Font size (standard) : max 20 & min 12 </li></ul><ul><li>Try to avoid bold , italic & underline </li></ul><ul><li>Bullets </li></ul><ul><li>Avoid ‘black’ or ‘white’ bullets </li></ul><ul><li>Different indentation levels = different bullets </li></ul><ul><li>Be coherent ! </li></ul><ul><li>Always use same approach for font colors, font size, bullets, etc. </li></ul><ul><li>Always use same approach for Majuscules, i.e. </li></ul><ul><ul><li>Either Majuscule at beginning of list </li></ul></ul><ul><ul><li>or no majuscule at beginning of list </li></ul></ul><ul><li>level 1 (size 18 / 20) </li></ul><ul><li>level 2 (size 16 / 18) </li></ul><ul><ul><li>level 3 (size 14 / 16) </li></ul></ul><ul><ul><ul><li>level 4 (14) </li></ul></ul></ul><ul><li>level 1 (size 18) </li></ul><ul><li>level 2 (size 16) </li></ul><ul><ul><li>level 3 (size 14) </li></ul></ul><ul><li>level 1 (size 18) </li></ul><ul><ul><li>level 2 (size 16) </li></ul></ul><ul><ul><ul><li>level 3 (size 14) </li></ul></ul></ul>AVOID EXAMPLE
  29. lines ¾ pt 2 ¼ pt No line ¾ pt Solid 2 ¼ pt Solid ¾ pt Dash 2 ¼ pt Dash <ul><li>No need for other types of lines </li></ul><ul><li>Use same line types in entire presentation </li></ul>
  30. useful shapes text text text text     text text text text text text
  31. how to resize a shape text text 1. Select shape 2. Resize shape with ‘yellow diamond’ 3. Find ‘right shape’
  32. always align & ‘distribute’ shapes in a slide text text text text Not OK text text text text OK
  33. pictures <ul><li>Using pictures is complex </li></ul><ul><li>It’s difficult to find the ‘right’ picture </li></ul><ul><li>Presentations with pictures take lot of time </li></ul><ul><li>Pictures are only useful if you want to make a ‘show’ </li></ul><ul><li>Most of the time, you just don’t need pictures for internal presentations but just in case… </li></ul><ul><li>Don’t use pictures found on Internet (for professional use) </li></ul><ul><li>Only use PowerPoint ‘Clip Arts’ (unless you can access specialized images database) </li></ul>
  34. But pictures are good for show !
  35. If correctly chosen
  36. Otherwise…
  37. So think twice…
  38. clip arts And just avoid ugly ‘Clip Arts’ !
  39. tables Table Row 1 Row 2 Row 3 Row 4 Line 1 xxx xxx xxx xxx Line 2 xxx xxx xxx xxx Line 3 xxx xxx xxx xxx Line 4 xxx xxx xxx xxx Line 5 xxx xxx xxx xxx <ul><li>Tables are really a problem in PowerPoint </li></ul><ul><li>Try not to use standard ‘table option’ if possible </li></ul><ul><li>Prefer to create your own table (with ‘Rectangle’ shapes) </li></ul>
  40. insert Excel tables in PowerPoint <ul><li>Prefer to paste Excel tables as pictures in PowerPoint </li></ul><ul><li>Select Table in Excel </li></ul><ul><li>Press ‘SHIFT’ & select ‘Copy Picture…’ in ‘Edit’ menu </li></ul><ul><li>Use standard parameters by default </li></ul><ul><li>Go to PowerPoint </li></ul><ul><li>Paste Table (CTRL+V) </li></ul>1 2 3 If possible, better to create own table in PowerPoint
  41. insert Excel charts in PowerPoint <ul><li>Paste Excel charts as pictures in PowerPoint </li></ul><ul><li>Check that font size in graph is > 10 pt </li></ul><ul><li>Select graph in Excel </li></ul><ul><li>Press ‘SHIFT’ & select ‘Copy Picture…’ in ‘Edit’ menu </li></ul><ul><li>Use standard parameters by default </li></ul><ul><li>Go to PowerPoint </li></ul><ul><li>Paste graph (CTRL+V) </li></ul>2 3 4
  42. need to insert > 1 Excel chart in PowerPoint ? Not enough space on the slide, isn’t it ?
  43. so you’ve just ‘re-sized’ the charts Are you sure it’s still possible to read them ? Chart 0 2 4 6 8 10 Row 1 Row 2 Row 3 Row 4 Row 5 Row 6 Row 7 Row 8 Row 9 Row...
  44. prefer to adapt size in Excel (with font size > 10 !)
  45. Go to next slide & press ‘ enter ’ after a few seconds
  46. a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t u i p q s d f g h j k l m w x c v s z a a z e r t g h j k l m w x c v b / s z a a z e r t y u i o p q s d f g h j k l m w x c v b n ? . / s a a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t y u q s d f g h j k l m w x c ? z a a z e r t y u i o p f g h j k l m w x c v b n ? . / s z a z e r t y u i o p f g h j k l m w x c v b n ? . / s z a z e r t y u i o p q s d g h j k l m w x c v a a z e r t y u i o p f g h j k l m w x c v b n a a z e r t y u q s d f g h j k l m w x c v b n ? a a z e r t i o p q s d f g x c v b n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y u i o p q s d f g h j k l a a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t u i o p q s d g h j k l m w x c a a z e rq s d g h j k l m w x c v b n ? . / s z a a z e r t y f g h j k l m w . / s z a a z e r t y u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y u i o p q s d f g h j k l m w x a z e r t y u i o p q s d f g h j k l m w x c z a a z e r t y u i o p q s d f g h j k l m w x c v ? . / s z a a z e r t y u i o p q s . / s z a a z e r t y u i o p q s d f g h j k l m w x c v a a z e r t y u i o p q s d f g h j k l m w x c v b n ? / s z a a z e r t y u i o p q s d f g h j a z e r t y u i o p q s d f g h j k l m a a z e r t y u i o p q s d f g h j k l m w b n ? . / s z a a z e r t y u i o p q sb n ? . / s z a z e r t y u i o p q s d f g h j k l m w a JUST AVOID ANIMATIONS !!!
  47. why not to use animations ? <ul><li>Animations = lot of time unless good PowerPoint skills </li></ul><ul><li>Animations = problems with mouse during presentation (Murphy’s law I) </li></ul><ul><li>Animations = PC & mouse far from you during presentation (Murphy’s law II) </li></ul><ul><li>Animations = ‘show’, not ‘facts’ </li></ul>Avoid animations when possible !
  48. 1 2 3 4 5 <ul><li>Before you start </li></ul><ul><li>Customize your toolbar, activate ‘snap object to grid’ & ‘ruler’, useful ‘short-keys’, Speed </li></ul><ul><li>Building blocks </li></ul><ul><li>Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts, tables, charts, animations </li></ul><ul><li>‘ Slide’ design </li></ul><ul><li>Components, slide limits, titles, slide, body, Simplicity , layout </li></ul><ul><li>Content </li></ul><ul><li>Scope , audience, Schedule , Structure , visualize presentation, Story , 6 S </li></ul><ul><li>More tips </li></ul><ul><li>Advanced tips, templates </li></ul>
  49. slide components Footer slide number Try to align ‘Title’ & ‘Body’ texts Always include ‘slide #’ & confidentiality level for internal ppt (exception : no slide # on ‘Title slides’)
  50. respect ‘slide limits’ NO NO NO NO YES YES
  51. avoid titles having more than 1 line because it’s difficult to read them & because it will break the ‘uniformity’ of your presentation
  52. titles & sub-titles Sub-title = summary of slide in 1 sentence Only exception = titles + sub-titles (no majuscule for titles & Majuscule for sub-titles)
  53. always use same font size & type for titles
  54. slide title must reflect slide content ! Always check that slide title really reflects slide content !
  55. make your ‘own’ body <ul><li>When you creare a new slide… </li></ul><ul><li>Create your own ‘boby’ = ‘rectangle’ with following attibutes </li></ul><ul><ul><li>‘ Colors & Lines‘ </li></ul></ul><ul><ul><ul><li>color = ‘NoFill’ </li></ul></ul></ul><ul><ul><ul><li>line = ‘No line’ </li></ul></ul></ul><ul><ul><li>‘ Text Box’ </li></ul></ul><ul><ul><ul><li>‘ Text a nchor Point’ = Top </li></ul></ul></ul><ul><ul><ul><li>‘ Internal margins’ (left, right, top, bottom) = 0,1’ or 0,05’’ </li></ul></ul></ul><ul><ul><ul><li>‘ Word wrap text in Autoshape’ checked </li></ul></ul></ul><ul><ul><ul><li>No other option ‘checked’ </li></ul></ul></ul><ul><li>Adapt margins ! </li></ul>Never use standard ‘Title and Text’ template
  56. body Avoid very long text in the body of your presentation especially if it will be projected to a large audience. Use ‘Increase Paragraph Spacing’ command to make the text more readable. Be sure to adapt the text indentation when you go to a new line. Text must always be aligned. Be as simple as possible. Avoid very long text in the body of your presentation especially if it will be projected to a large audience. Use ‘Increase Paragraph Spacing’ command to make the text more readable. Be sure to adapt the text indentation when you go to a new line. Text must always be aligned. Be as simple as possible <ul><li>Avoid very long text </li></ul><ul><li>Use to make text more readable </li></ul><ul><li>Text must always be aligned </li></ul><ul><li>Be as simple as possible </li></ul>
  57. simplicity <ul><li>The goals of this project if to identify the possible areas of improvement for the development of a new approach for the definition and the revision of the new processes that will be launched in the future and to define the impacts of this new approach on the current structure of our company. </li></ul><ul><li>Goals </li></ul><ul><li>Identify improvements for definition & revision of new processes </li></ul><ul><li>Define impacts on current company structure </li></ul><ul><li>Keep it simple ! </li></ul><ul><li>Be as simple as possible : go directly to the point </li></ul><ul><li>Avoid articles (the, a, …) ; use ‘&’ instead of ‘and’ </li></ul><ul><li>Never > 2 lines in one paragraph (except for executive summary) </li></ul>2 nd S
  58. always check if slide is readable when printed remember this ? People usually print (business) presentations
  59. Find at least 7 ‘mistakes’ in this slide Text Text Text Text Text <ul><li>any text any text any text any text any text any text any text any text any text any text any text any text any text </li></ul>any text any text any text any text any text any text any text any text any text any text any text any text <ul><li>any text any text any text any text any text any text any text any text any text any text any text any text </li></ul><ul><li>any text any text any text any text any text any text any text any text any text any text any text any text </li></ul><ul><li>any text any text any text any text any text any text any text any text </li></ul>
  60. Find at least 7 ‘mistakes’ in this slide Text Text Text Text Text <ul><li>any text any text any text any text any text any text any text any text any text any text any text any text any text </li></ul>any text any text any text any text any text any text any text any text any text any text any text any text <ul><li>any text any text any text any text any text any text any text any text any text any text any text any text </li></ul><ul><li>any text any text any text any text any text any text any text any text any text any text any text any text </li></ul><ul><li>any text any text any text any text any text any text any text any text </li></ul>2. Different spacing 1. Font <> Standard font 3. Slide limits not respected 5. ‘White’ bullet 4. Text not aligned 6. Shape not resized 7. Text in bold, italic, not standard font, same color as in other shapes, > 2 lines, …
  61. you want a cool slide layout ?
  62. layout Cool layout but few colors available for text
  63. layout Prefer ‘white’ backgrounds (easier, less ink & less money spent when printed)
  64. 1 2 3 4 5 <ul><li>Before you start </li></ul><ul><li>Customize your toolbar, activate ‘snap object to grid’ & ‘ruler’, useful ‘short-keys’, Speed </li></ul><ul><li>Building blocks </li></ul><ul><li>Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts, tables, charts, animations </li></ul><ul><li>‘ Slide’ design </li></ul><ul><li>Components, slide limits, titles, slide, body, Simplicity , layout </li></ul><ul><li>Content </li></ul><ul><li>Scope , audience, Schedule , Structure , visualize presentation, Story , 6 S </li></ul><ul><li>More tips </li></ul><ul><li>Advanced tips, templates </li></ul>
  65. # attendees Media Audience Content Timing + + + + = Think about scope of presentation ! 3 rd S > 100 > 50 > 10 < 10 < 5 Projection Both Paper > 30min 15 / 20 min 10 min 5 min ‘ Story’ Standard Details Facts & figures ‘ Show’ ‘ Public’ Customer Senior Mgt. Middle Mgt. Employees … ‘ Vision’ Strategy / Positioning Product presentation Technical / Financials Status report …
  66. audience Adapt to audience !
  67. schedule 4 th S Always respect timing ! 5 min 10 min 15 min 20 min 1h 30 min < 3 slides < 5 slides < 7 slides < 10 slides < 15 slides < 25 slides
  68. structure it’s easy… 1 slide = 1 idea (If you can’t summarize slide in one sentence, slide is too complex) 5 th S
  69. visualize presentation 1. Take a ‘A4’ sheet of paper 2. Draw 10 ‘rectangles’ (= if ’10’ slides) 3. Write ‘1. Introduction’ in 1 st rectangle 4. Write ’10 Conclusions’ in last rectangle 5. Write just one idea on remaining slides 6. Make a ‘story’ with coherent story line 1 10 Introduction Conclusions Always visualize your presentation
  70. story A presentation is a STORY You have to make a ‘scenario’ with 1. STRONG start (attract attention) 2. Coherent story line (no flash-back) 3. ACTION !!! (keep public awake) 4. Suspense & surprises (retain interest) 5. Happy end ! (of course…) Good presentation needs good ‘Story’ 6 th S
  71. 6 S PowerPoint S ummary S peed customized toolbar & short-keys S implicity simplify everything S cope think about context S chedule always respect timing S tructure 1 slide = 1 idea S tory make your scenario
  72. 1 2 3 4 5 <ul><li>Before you start </li></ul><ul><li>Customize your toolbar, activate ‘snap object to grid’ & ‘ruler’, useful ‘short-keys’, Speed </li></ul><ul><li>Building blocks </li></ul><ul><li>Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts, tables, charts, animations </li></ul><ul><li>‘ Slide’ design </li></ul><ul><li>Components, slide limits, titles, slide, body, Simplicity , layout </li></ul><ul><li>Content </li></ul><ul><li>Scope , audience, Timing , Structure , visualize presentation, Story , 6 S </li></ul><ul><li>More tips </li></ul><ul><li>Advanced tips, templates </li></ul>
  73. how to ‘recover’ a color if you’re lucky ? Solution #1 (= when you’re lucky) 1. Select a figure having the color you want 2. Check if color in ‘Fill Color’ palette 3. If color is in ‘Fill Color’ palette, just select the color
  74. how to ‘recover’ a color if you’re not lucky ? Solution #2 (= when you’re not lucky) 1. Select a figure having the color you want 2. Check if color in ‘Fill Color’ palette 3. If color is not in ‘Fill Color’ palette, click on ‘More Fill Color’ 4. Double click on ‘New’. Now the color is in ‘Fill Color’ palette
  75. what’s the difference between these figures ?
  76. … color & transparency <ul><li>Color = </li></ul><ul><li>Transparency = 70% </li></ul><ul><li>Color = </li></ul><ul><li>Transparency = 0% </li></ul>
  77. transparency <ul><li>Transparency allows… </li></ul><ul><li>Nice effects when correctly used </li></ul><ul><li>But most of the time </li></ul><ul><li>Transparency = bad surprise when presentation is printed </li></ul><ul><li>You can make the same effect with standard colors </li></ul>
  78. colors effects <ul><li>Colors effects are cool but usually… </li></ul><ul><li>Colors effects take lots of time </li></ul><ul><li>Bad surprise when presentation is printed </li></ul>
  79. shadows styles No Shadow Shadow Style 14 Shadow Style 17 <ul><li>Don’t use other ‘Shadows Styles’ </li></ul><ul><li>Use same ‘Shadow Style’ in entire presentation </li></ul>
  80. smooth slides transitions Use same alignment for ‘ body’ vs. ‘title’ in all slides Not OK !
  81. make this figure in < 5 min 5’’ 5’’ Tip : Use Excel
  82. make this figure in < 5 min Tip : Use Paint any spacing
  83. template : table of content 1 2 3 4 5 <ul><li>Chapter 1 title </li></ul><ul><li>Description of chapter 1 </li></ul><ul><li>Chapter 2 title </li></ul><ul><li>Description of chapter 2 </li></ul><ul><li>Chapter 3 title </li></ul><ul><li>Description of chapter 3 </li></ul><ul><li>Chapter 4 title </li></ul><ul><li>Description of chapter 4 </li></ul><ul><li>Chapter 5 title </li></ul><ul><li>Description of chapter 5 </li></ul>
  84. template : table of content Chapter 1 title Chapter 2 title Chapter 3 title Chapter 4 title Chapter 5 title     
  85. template : action plan Unrestricted Domain 1 Domain 2 Domain 3 Domain 4 <ul><li>Action 1 </li></ul><ul><li>Action 2 </li></ul><ul><li>Action 3 </li></ul><ul><li>Action 4 </li></ul><ul><li>Action 1 </li></ul><ul><li>Action 2 </li></ul><ul><li>Action 3 </li></ul><ul><li>Action 4 </li></ul><ul><li>Action 1 </li></ul><ul><li>Action 2 </li></ul><ul><li>Action 3 </li></ul><ul><li>Action 4 </li></ul><ul><li>Action 1 </li></ul><ul><li>Action 2 </li></ul><ul><li>Action 3 </li></ul><ul><li>Action 4 </li></ul>
  86. template : action plan Unrestricted Owner Action plan Timing Issue Domain Domain Description issue JL Niezette Action plan description DD/MM/YY Domain Description issue JL Niezette Action plan description DD/MM/YY Domain Description issue JL Niezette Action plan description DD/MM/YY Domain Description issue JL Niezette Action plan description DD/MM/YY Domain Description issue JL Niezette Action plan description DD/MM/YY
  87. template : planning Unrestricted J F M A M J J A S O D N Domain 1 Domain 2 Domain 3 DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description
  88. template : planning Unrestricted Domain 2 Domain 3 Domain 1 DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description J F M A M J J A S O N D
  89. template : planning Q4 Q3 Q2 Q1 Action 1 Action 2 Action 3 Action 4 Action 5 Action 6 Action 7 Action 8 Unrestricted
  90. template : 10 slides for Senior Management <ul><li>Structure </li></ul><ul><li>- Title </li></ul><ul><li>- Executive summary </li></ul><ul><li>- Agenda </li></ul><ul><li>Scope </li></ul><ul><li>Status </li></ul><ul><li>Issue(s) </li></ul><ul><li>Solution(s) </li></ul><ul><li>Requirements / Developments needed </li></ul><ul><li>Risks & opportunities </li></ul><ul><li>Financials / Figures </li></ul><ul><li>What if NO GO / -30% investments / GO </li></ul><ul><li>Planning & next steps </li></ul><ul><li>Decisions needed </li></ul><ul><li>- Backup </li></ul><ul><li>Items on Title slide </li></ul><ul><li>Date </li></ul><ul><li>(presentation to xxx) </li></ul><ul><li>Unrestricted / Internal Use Only / Confidential </li></ul><ul><li>(Name) / Department / (Company) </li></ul><ul><li>For information / For decision / For discussion </li></ul><ul><li>Mandatory items on all slides </li></ul><ul><li>Slide number </li></ul><ul><li>Unrestricted / Internal Use Only / Confidential / … </li></ul>20 min presentation with executive summary
  91. part 2 ‘ show’
  92. You have to make a presentation
  93. but you’re… running out of time
  94. same story once again ?
  95. you have to find a way out ?
  96. better to be somewhere else?
  97. no stress !
  98. you just need a toolbox
  99. to win lot of time !
  100. this is the goal of this presentation
  101. aim is just to help to save time you
  102. and to spend more time on real priorities
  103. content of this tutorial
  104. before you start building blocks ‘ slide’ design content + tips
  105. before you start
  106. take 5’ to customize your toolbar
  107. 1’ to lock grid ruler
  108. 5’’ to ‘activate’ ruler
  109. use few short-keys
  110. to win time
  111. building blocks before you start
  112. c o l o r s
  113. black white
  114. fonts
  115. lines
  116. shapes
  117. alignments
  118. pictures
  119. clip-arts
  120. tables
  121. charts
  122. animations
  123. ‘ slide’ design building blocks before you start
  124. components
  125. slide li mits
  126. title
  127. body
  128. simplicity
  129. layout
  130. content ‘ slide’ design building blocks before you start
  131. scope
  132. scope
  133. audience
  134. schedule
  135. structure 1 slide 1 idea
  136. visualize presentation
  137. Y R O T S a ! m e k a
  138. <ul><li>6 S </li></ul><ul><ul><li>S peed </li></ul></ul><ul><ul><li>S implicity </li></ul></ul><ul><ul><li>S cope </li></ul></ul><ul><ul><li>S chedule </li></ul></ul><ul><ul><li>S tructure </li></ul></ul><ul><ul><li>S tory </li></ul></ul>
  139. + tips content ‘ slide’ design building blocks before you start
  140. advanced tips
  141. … and templates
  142.  
  143. what do you think ?
  144. ready to go ?
  145. Hope i t helps [email_address]
  146. [email_address] see PowerPoint 100 pictures & PowerPoint 50 templates comments are welcome ! Jean-Luc

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