Practical training report


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This is the practical training report during my service at Kota Kinabalu City Hall

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Practical training report

  2. 2. TABLE OF CONTENTSContents Page NumberList of Figures 3Chapter 1: Introduction to Practical Training 1.1 Introduction 4 1.2 Objectives of Practical Training 4Chapter 2: Company Background 2.1 Introduction 5 2.2 Function of DBKK 6 2.3 DBKK Vision and Mission 7 2.4 Official Symbols 2.4.1 Flag and Logo 2.4.2 Official Mascot of Kota Kinabalu 8 2.4.3 Official Flower of Kota Kinabalu 9 2.4.4 Official Tree of Kota Kinabalu 2.5 DBKK Organizational Chart 11 2.6 Departments in DBKK 12Chapter 3: Landscape Department, DBKK 3.1 Introduction 13 3.2 Divisions within Landscape Department 3.2.1 Planning, Design and Development Control Division 3.2.2 Operation Management and Landscape Maintenance 14 Division 3.3 Landscape Department Organizational Chart 15Chapter 4: Tasks Assigned 4.1 Introduction 16 4.2 Time Table 4.3 Log Books 17 4.3.1 UiTM Log Book 4.3.2 DBKK Log Book 4.4 Tasks and Assignments 19 4.4.1 Unit PenyelengaraandanOperasi 4.4.2 Unit PengurusanKontrakPenyelengaraan Landskap, 24 ParitdanRumput 4.4.3 Unit Penyelengaraan Taman-tamanAwamdan 28 Landskap Kejur 4.4.4 Unit PerancangandanRekabentuk 29Chapter 5: Comments, Issues And Recommendations 5.1 Introduction 32 5.2 Comments 5.3 Issues and RecommendationsChapter 6: Conclusion, References And Appendix 6.1 Conclusion 35 6.2 References APPENDIX 1: BorangKehadiranPelajarPraktikal APPENDIX 2: CadanganNaiktaraf Landskap 2
  3. 3. LIST OF FIGURES Figures DescriptionFigure 2.1 Kota Kinabalu boundaryFigure 2.2 View of Kota KinabaluFigure 2.3 Kota Kinabalu Official SealFigure 2.4 Kota Kinabalu Official FlagFigure 2.5 Great EgretFigure 2.6 Borneo OrchidFigure 2.7 CasuarinaFigure 2.8 DBKK organizational chartFigure 2.9 DBKK work scopeFigure 3.1 Landscape organizational chartFigure 4.1 Practical student’s time tableFigure 4.2 UiTM log book coverFigure 4.3 UiTM log book contentsFigure 4.4 DBKK log book coverFigure 4.5 DBKK log book contentsFigure 4.6 Stage designFigure 4.7 Nursery truckFigure 4.8 Stage designFigure 4.9 Nursery organizational chartFigure 4.10 Morning assemblyFigure 4.11 Assembly hallFigure 4.12 Potted plantsFigure 4.13 SkymasterFigure 4.14 Operating skymasterFigure 4.15 ChainsawFigure 4.16 Long-trimmerFigure 4.17 Trainee cutting treeFigure 4.18 Work schedule and reportFigure 4.19 Trainee time tableFigure 4.20 Fallen treeFigure 4.21 Road side site inspectionFigure 4.22 Site inspection at Taman BintangFigure 4.23 Site inspection at Gaya StreetFigure 4.24 Site inspection at Petagas MemorialFigure 4.25 Site inspection at TanjungAru rugby fieldFigure 4.26 Site inspection at Colonnade CondominiumFigure 4.27 Site inspection at Lintas PlazaFigure 4.28 Service plan made by practical studentsFigure 4.29 Tree Hazard Evaluation FormFigure 4.30 ClinometerFigure 4.31 Through the lens of a clinometerFigure 4.32 Site inspectionFigure 4.33 Photocopied planFigure 4.34 Complaints filesFigure 4.35 Site inspection at Dataran BandarayaFigure 4.36 Site inspection at Sembulan PlazaFigure 4.37 Square planter box designFigure 4.38 Round planting pit designFigure 4.39 Preliminary design sketchesFigure 4.40 Drawing and colouring techniquesTable 2.1 DBKK governing zonesTable 2.2 Rationale for Kota Kinabalu Seal and FlagTable 4.1 New time table 3
  4. 4. CHAPTER 1 INTROUCTION TO PRACTICAL TRAINING1.1 Introduction Practical training or Industrial training is a mandatory course for all degree students of Park and Amenity Management. It is a requirement to fulfil the course in order to complete the degree as well as graduate from the university. The training refers to work experience that is relevant to professional development prior to graduation. For Park and Amenity students, an 8-week period is allocated for training at locations chosen by students themselves. No restriction is imposed on them whether they want to work in government agencies or private organizations. For this semester, the trainee, Nicolai Zacq Sidek (2009431862), has started working in the Landscape Department of Kota Kinabalu City Hall from the 16th of July 2012 until the 7th of September 2012.1.2 Objectives of Practical Training The objectives of industrial training are as follow: i. To fulfill the award of the degree of Universiti Teknologi Mara (UiTM) ii. Apply theories learnt in classroom in working environments iii. Solidifies students’ confidence after graduation iv. Improve both soft and hard skills v. Improve communication and management skills 4
  5. 5. CHAPTER 2 COMPANY BACKGROUND2.1 Introduction Kota Kinabalu City Hall (Dewan Bandaraya Kota Kinabalu or DBKK) is a governing local authority (pihakberkuasatempatan) established for the purpose of administering the city of Kota Kinabalu, Sabah. Formerly called Kota Kinabalu Municipal Council (Majlis Perbandaran Kota Kinabalu), DBKK was inaugurated on February 2, 2000 after being awarded city status. The headquarters is located Jalan Gaya near LintasanDeasoka. Kota Kinabalu was previously known as Jesselton and Api-api by the locals. With an area of 351 square kilometres, Kota Kinabalu or KK covers the area of TanjungAru in the south up to Telipok and Sepanggar in the north. Situated at the northwest coast of Borneo, Kota Kinabalu is set facing the South China Sea against the backdrop of Mount Kinabalu, a World Heritage Site. DBKK enforces 26 Local Government Acts, 4 Ordinance and 1 City Enactment (1996) and the head authority is the mayor of the city. There are 9 governing zones located in Kota Kinabalu. They are: Zone Area Zone 1 TanjungArudanKepayan Zone 2 Kota Kinabalu Zone 3 Nountun Zone 4 Inanam Zone 5 Kuala Inanam Zone 6 Menggatal Zone 7 Menggatal North Zone 8 Telipok Zone 9 Pulau-pulau Table 2.1 DBKK governing zones 5
  6. 6. Figure 2.1 Kota Kinabalu Boundary Figure 2.2 View of Kota Kinabalu2.2 Function of DBKK DBKK’s function is governed by Section 49 Local Government Ordinance 1961 which covers: 1) Cleanliness 2) Beautification 3) Provide and maintain public facilities 4) Public health 6
  7. 7. 5) Licensing2.3 DBKK Vision and Mission DBKK holds the vision to ‘make Kota Kinabalu as a Nature Resort City with sustainable development, friendly and prosperous city by year 2020’. Their mission is to ‘administer Kota Kinabalu City through professional, transparent and efficient delivery service with a balanced development for the well-being of the community’.2.4 Official Symbols These are the official symbols that represent the city of Kota Kinabalu. 2.4.1 Flag and Logo Figure 2.3 Kota Kinabalu Official Seal Figure 2.4 Kota Kinabalu Official Flag There are 6 distinctive colours used in the seal and the flag of Kota Kinabalu, each with its own meaning. Together, they form what represents the structure and people of the Nature Resort City. 7
  8. 8. These colours are: Colour Rationale Light blue Truth, confidence and success Dark blue Solidarity, harmony and a spirit of cooperation Red Confidence, bravery, efficiency, truth and justice White Clean, trustworthy and just service Yellow Prosperity and excellence Green Vitality, advancement and progress Table 2.2 Rationale for Kota Kinabalu Seal and Flag2.4.2 Official Mascot of Kota Kinabalu Figure 2.5 Great Egret Scientific name: Egrettaalba Family: Ardeidae Common name: Great Egret The Great Egret is the largest in the Egret bird group. Its feathers are white and its feet are black. Its chest is yellow except during breeding seasons whereby it turns to black. They are often found on paddy fields, swamp areas and mangrove forests throughout Malaysia. In Kota Kinabalu, these birds are often seen at Likas Lagoon, usually in small colonies. 8
  9. 9. 2.4.3 Official Flower of Kota Kinabalu Figure 2.6 Borneo Orchid Scientific Name: Phalaenopsisamabilis Family: Orchidaceae Common Name: Borneo Orchid The Borneo Orchid is an epiphyte orchid. The word amabilis derives from a Latin word meaning ‘beautiful’. It has a short stem and long rectangular shaped leaves reaching 30 cm and as wide as 12 cm. The stalk of its flowers can reach 80 cm which can hold up to 20 white flowers as large as 8 to 10 cm. This orchid species can be easily found in Borneo.2.4.4 Official Tree of Kota Kinabalu Figure 2.7Casuarina Scientific name: Casuarina sumatrana Family: Casuarinaceae Common name: Pokok Sempilau Laut or Casuarina 9
  10. 10. Casuarina is an evergreen species of tree. The leaves form a bushy crown withregular and symmetrical silhoutte. It is slow growing with life expectancy of 70years and the need for pruning and cutting is minimal or not necessary. 10
  11. 11. 2.5 Organizational Chart Figure 2.8 DBKK Organizational Chart 11
  12. 12. 2.6 Departments in DBKK DBKK consists of 15 departments divided into 3 work scopes: Corporate, Technical and Operations. The chart below shows the departments responsible for the 3 work scopes. Mayor Bahagian Audit Ketua pengarah Timbalan Ketua Pengarah Timbalan Ketua Sektor Teknikal (Korporat) Pengarah (Operasi) Jabatan Jabatan Perancangan Jabatan Pengurusan Bandaraya Kesihatan dan Sumber Manusia Perkidmatan Jabatan hal Ehwal Jabatan Bandar Korporat Kejuteraan Jabatan Lanskap Jabatan Jabatan Komputer Jabatan Kewangan dan Jabatan Penguatkuasa Belanjawan Penyelidikan dan Koordinasi Jabatan Jabatan Pengurusan Sub Pengurusan dan Unit Perolehan Urban Pelaburan Harta Kontrak dan Jabatan Tender Perundangan Figure 2.9 DBKK Work Scope The trainee (practical student) is allocated in the Landscape Department which will be further elaborated in Chapter 3. 12
  13. 13. CHAPTER 3 LANDSCAPE DEPARTMENT, DBKK3.1 Introduction Landscape Department is one of the divisions in DBKK. The trainee, Nicolai Zacq Sidek, is assigned to this department for a period of 8 weeks (16 July 2012 – 7 September 2012). This department is headed by Mr Walter Kenson as the director. Under his supervision, the department contains 270 staff consisting of Officers, subordinates and field workers. This department was established in 1 December 2003. Before changing its status into a standalone department, it was previously known as Jabatan Landskap danSeni Taman and was one of the divisions within the City Planning Department (1999). The change to Landscape Department was made due to increasing demands in Kota Kinabalu. As of today, this department is responsible for planning, controlling and maintaining landscape and parks throughout the city of Kota Kinabalu. Landscape Department is based in the DBKK Centre Point office where grade-A officers and the director is located. A field operations office, comprising of a 2.5 acre nursery is located in Likas. The nursery houses plants used for events, ceremonies and in-house decorations; and it also acts as post for field workers in the operating sector.3.2 Divisions within Landscape Department The 270 staff within the Landscape Department is further broken down to 3 work tasks: Administration; Planning, design and development control division and Operation management and landscape maintenance division. 3.2.1 Planning, Design and Development Control Division This division is responsible for technical planning and management in landscaping, acting as a consultant for landscape projects by contractors. Not only that, they are also in-charged of preparing designation plan, drawings and budgeting for DBKK projects (i.e. Merdeka parade, HariPahlawan, and state events). The units that are under this division are called Unit PerancangandanRekabentuk, Unit Kawalan Pembangunan and Unit PengurusanProjek. 13
  14. 14. 3.2.2Operation Management and Landscape Maintenance Division In this division, the work scope mainly involves landscape maintenance in the 9 zones mentioned in Chapter 2. They are responsible for the maintenance of public parks, main roads, commercial centres, recreation parks, open spaces and housing areas. Besides that, drainage cleaning, addressing public complaints, nursery management and providing decoration services are part of their scope. Most of the 270 staff is located in this division whereby field workers are tasked to specific maintenance duties. The units that are within this division are: Unit Pengurusan Taman Awamdan Landskap Kejur, Unit Pengurusan Kontrak Penyelengaraaan Landskap, Parit dan Rumput, andUnit Operasi & Penyelenggaraan. The Maintenance and Operation Unit can be further divided into 3 sub-divisions: i) Unit OperasiLuar ii) Unit PentadbiranNurseri iii) Unit TapakSemaiandanPenyelidikan.3.3 Landscape Department Organizational Chart The chart below will provide a visual description of the units allocation within the Landscape Department. 14
  15. 15. Walter Kenson Director Landscape Architect (J48) Maimunah Masti Admin Assistant (N17) Darna Badawi Landscape Architect (J44) Bahagian Perancangan, Bahagian Bahagian Pengurusan Operasi Rekabentuk dan KawalanPentadbiran dan Penyelengaraan Landskap Pembangunan Unit Pengurusan Unit PengurusanUnit Pengurusan Unit Perancangan Unit Kawalan Kontrak Taman Awam Unit Operasi & Projek dan Rekabentuk Pembangunan Penyelengaraaan dan Landskap Penyelenggaraan Landskap, Parit Kejur dan Rumput Noridawati Abd Rozie Khan Halik Stella Alexius Sylvia SylvesterDarna Badawi Salmah Aplasin Rahman Landscape Nain Gill Landscape Agriculture Officer Landscape Architect ILAM Landscape Agriculture OfficerArchitect (J44) (J41) Architect (J41) (J41) Architect (J41) (J41) Figure 3.1 Landscape Organizational Chart
  16. 16. CHAPTER 4 TASKS ASSIGNED4.1 Introduction During the 8 weeks industrial training period, the trainee (Nicolai Zacq Sidek) is assigned into all 4 units within the Landscape Department; excluding the Administration Unit. The trainee spends 2 weeks in each unit with various tasks given whereby some are relevant to his degree while others is for the purpose of exposure to other fields that are semi-related. Besides that, the trainee has learned to improve his soft skills as well as management technique when dealing with superiors, subordinates, contractors and the public. In this chapter, we will cover all aspects of work during the trainee’s training coupled with photo evidence and other relevant materials. NOTE: During the 8 weeks period, the trainee received 1 week off during HARI RAYA AILDIFITRI (20 August 2012 – 24 August 2012). For further elaboration on his schedule, please refer to Table Time table The image shown below is the time table that has been provided by the administration officer for the trainee. Figure 4.1 Practical Student Time Table 16
  17. 17. During the course of his training, the trainee has made amendments to the time table; deciding to enter a fourth unit before he finished. The amended time table is provided below: No Unit Supervisor Period 1 Unit PenyelengaraandanOperasi Sylvia Sylvester Gill 16 – 20 July (1) 23 – 27 July (2) (Nurseri) 2 Unit SalmahAplasin 30 – 03 August (3) 06 – 10 August (4) PengurusanKontrakPenyelengaraan Landskap ParitdanRumput 3 Unit Penyelengaraan Taman- Stella Alexius Nain 13 – 17 August (5) tamanAwamdan Landskap Kejur 4 CUTI RAYA - 20 – 24 August (6) 5 Unit PerancangandanRekabentuk NoridawatiAbdRahman 27 – 31 August (7) 03 – 07 September (8) Table 4.1 New Time Table4.3 Log Books For recording purposes, the trainee is provided with two (2) log book, one by the University as a requirement and another log book provided by Landscape Department. Both log books are used as a diary that contains all tasks and assignments given to him. The figures below show sample images of UiTM’s log book and DBKK’s log book. 4.3.1 UiTM Log Book Figure 4.2UiTM log book cover 17
  18. 18. Figure 4.3UiTM log book contents4.3.2 DBKK Log Book Figure 4.4 DBKK log book cover 18
  19. 19. Figure 4.5 DBKK log book contents4.4 Tasks and Assignments This sub-section is divided into 4 parts, each representing one unit. This will contain all tasks given to the trainee with pictures as evidence. 4.4.1 Unit PenyelengaraandanOperasi For the first two weeks of training, the trainee was placed under the supervision of Puan Sylvia Sylvester. During the first two days, the trainee was exposed to the unit’s work scope which includes working at the Nursery in Likas. Introduction to EIMS With over 10 complaints (minimum) received each day, DBKK as well as the Landscape Department requires a structured system to organize and receive complaints. Not only that, the system must be able to distribute complaints effectively in order for them to rectify the problem as efficiently as possible. The system used in DBKK to manage public complaints is called Environment Improvement Monitoring System or EIMS. Through this system, Unit AduanAwam will receive public or in-house complaints to be distributed to the appropriate department, sector or unit by online means. If the complaints are 19
  20. 20. found to be under another enforcing body besides DBKK, the complaints will beforwarded to an appropriate channel.Meeting with NGO from RawangDuring the first week of training, the trainee was required to attend an officemeeting with Pn. Stella and Pn. Salmah. It was the first board meeting attended byhim and it served as a foundation as to how meetings are conducted inorganizations.Site Visit at Dataran BandarayaAs a preparation for thePelancaranBulanKemerdekaandanKempenMengibarjalurGemilang, DBKK was in-charged in providing potted plants from the Nursery as well as contracted servicesto decorate the main stage shown in figure 4.6. Here, the trainee was exposed tohow field workers operate on site and the trainee received a small insight on howlandscape architects design stages. Figure 4. 6 Stage design Figure 4. 7 Nursery truck Figure 4.8 Stage design 20
  21. 21. 21
  22. 22. Working at Nursery, LikasDBKK Nursery is located in Likas near the commercial area and All Saints HighSchool. It is part of the Landscape Department and it serves as a station for fieldworkers for briefing, meetings and gathering.The trainee has worked here for 8 days under the supervision of Tn. Clereynce,the head officer there who foresees all maintenance work. Works that are done inthe nursery include maintenance of trees, shrubs, weed and drains in KotaKinabalu. It also houses plants used in decorating events and the Centre Pointoffice.There are 9 units at the Nursery. These 9 units are:i) Unit Hiasan Landskapii) Unit TapakSemaianiii) Unit PembersihanParitiv) Unit Khasv) Unit KawalanRumpaivi) Unit PemangkasanPokokvii) Unit PenyelengaraanTanamanviii) Unit PemotonganRumputix) Unit PentadbiranThe units responsible for field maintenance are unit pembersihanparit, unitkhas, unit kawalanrumpai, unit pemangkasanpokok,unitpenyelengaraantanamanand unit pemotonganrumput. Figure 4.9 Nursery Organizational ChartIn the 8 days period, the trainee has been exposed to field work which includespruning of trees in housing areas, main roads and commercial areas. 22
  23. 23. Additionally, he was also given the opportunity to perform some of the taskshands-on. To prune trees, the personnel use equipment such as chainsaws,long-trimmers, and skymasters (vehicle).Besides that, they are also involved in the cleaning of housing drains as well asweeding grass (through poisoning and digging) at designated areas. Since KotaKinabalu consists of 9 zones, Landscape Department is not capable enough tohandle all of them which in-turn requires some of these zones’ maintenance to beoutsourced to contractors. There is not enough manpower to cover the entire city.The maintenance team work in groups lead by a leader (mandur) and a fixedschedule is provided to these leaders to follow with the exception of Unit Khas.The special/ emergency unit is a designated unit meant for addressing complaintsand are usually required to work overtime.Trees, tree parts and plants that are cut will be brought to a dump site inSepanggar and fortunately, the trainee was able to follow one of the trucks there.The experience of being in a dump site is both disgusting and unique at the sametime.Provided below are pictures during his training at the Nursery. Figure 4. 10 Morning assembly Figure 4. 11 Assembly hall 23
  24. 24. Figure 4. 12 Potted plants Figure 4. 13 SkymasterFigure 4. 14 Operating skymaster Figure 4. 15 Chainsaw Figure 4. 16 Long-trimmer Figure 4. 17 Trainee cutting branches Figure 4. 19 Trainee time table 24
  25. 25. Figure 4. 18 Work schedule and report4.4.2 Unit PengurusanKontrakPenyelengaraan Landskap, ParitdanRumput During week 3 and 4, the trainee has been placed under Pn. SalmahAplasin. This unit is responsible for managing contracts for outsourcing and the maintenance of soft scape in housing areas. Besides managing contracts, another duty for this unit is to inspect contractors’ job performance in their respective areas. This process is done by inspecting areas covered by contractors without prior notice. By doing so, Landscape Department will be able to prevent slacking of contractors and ensuring that their maintenance duty is performed at a high level. Under the supervision of Pn. Salmah, the trainee has been given numerous tasks to complete ranging from simple tasks such as photocopying reports to challenging tasks like evaluating tree conditions and measuring site specifications. Site Inspections During the course of 2 weeks there have been a lot of site inspections in different areas. There are several purposes to these inspections: to check on contractors’ performance, perform on-site inventory, and to evaluate tree conditions for record. On-site inventory is done to accumulate any soft- and hard- scape in an area before making a proposal or to re-check existing conditions in an area. Normally, inspectors will capture photographic evidence to be put in reports later on. Aside from that, measurements (of amenities) are taken for future references in upcoming projects. 25
  26. 26. Urban trees are exposed to harsh conditions in a city. Therefore, it is necessaryfor this unit to evaluate tree conditions throughout the city in order to know specificproblems that are imposed on them. Figure 4. 20 Fallen tree Figure 4. 21 Road side site inspectionFigure 4. 22 Site inspection at Taman Bintang Figure 4. 23 Site inspection at Gaya Street Figure 4. 24 Site inspection at Petagas Figure 4. 25 Site inspection at TanjungAruragbi Memorial field 26
  27. 27. Figure 4. 26 Site inspection at Colonnade Figure 4. 27 Site inspection at Lintas Plaza Condominium areaAdobe PhotoshopReports are done in various formats in DBKK. In this unit, reports are usually donein photoshop and Microsoft Words. The trainee was taught on the different stylesused for preparing a photoshop report. Moreover, the trainee had the opportunityto further improve his photo editing skills by learning new editing techniques. Figure 4. 28 Service Plan made by practical studentsTree Hazard Evaluation Form (THEF)One of the highlights task given to the trainee is learning methods to evaluate treeconditions. Urban trees are generally faced with certain pressure which can affect 27
  28. 28. their overall appearance as well as their health. Unmanaged trees are oftendiseased and deformed.Trees are evaluated on-site using a form called THEF (Tree Hazard EvaluationForm). The staff of Landscape Department taught the trainee on the differentdiseases, tree defects and how to identify them. There are natural defects such aspoor architecture; and there are pruning faults such as flush cut, cavity and othersorts of injuries.During tree evaluation process, it is required to measure the height of trees. To doso, a tool called clinometer (figure 4.30) is used. A clinometer can be used formeasuring tree heights and slopes.After filling a THEF, its raw data is keyed in Microsoft Excel for the department’srecord. It is also important to update the information annually or monthlydepending on the area where the trees are planted. 28
  29. 29. Figure 4. 29 Tree Hazard Evaluation Form 29
  30. 30. Figure 4. 30 Clinometer Figure 4. 31 Through the lens of a clinometer4.4.3 Unit Penyelengaraan Taman-tamanAwamdan Landskap Kejur For week 5 of his practical training, he was placed in the Public Parks Maintenance Unit under the supervision of Pn. Stella and Pn. HasnahDousin. Together, they have taught the practical student on ways Landscape Department maintain public parks in Kota Kinabalu. In the Nature Resort City, there are some parks that are considered high priority whereby maintenance in these parks has to be good. These parks are Taman AwamUjanaRimbaTropika, Taman Prince Phillip and Taman AwamTelukLikas. Each public park contains a sub-station whereby on-field workers are posted there for maintenance purposes. This sub-stations staffs are not from the Nursery and they do not transfer locations. In this unit, the trainee was given simple tasks such as photocopying A1 plans, filing duties and inputting inspection data. There are also medium to heavy tasks such as site inspection with inspectors, board meeting with contractors, and preparation of a project proposal. 30
  31. 31. Figure 4. 32 Site inspection Figure 4. 33 Photocopied plan Figure 4.34 Complaints files4.4.4 Unit PerancangandanRekabentuk The last two weeks of his practical training was spent in the Technical Unit. Supervised by Pn. Noridawati, the practical student had the chance to expose himself to a field that is not related to his Degree. It was his interest to introduce the field of landscape architecture with desires to learn drawings and designing. Coming from a background in parks management, there was a different feel when learning new things in this unit. The trainee was taught on drawing techniques, and design requirements. Besides that, the student was also required to prepare a design proposal for an upgrading project in Sembulan, Kota Kinabalu. Designing and Drawing Pn. Noridawati was responsible for teaching the trainee techniques on how to design and draw in a limited time frame of 2 weeks. There are various methods used by landscape architects when it involves manual drawing. 31
  32. 32. The student was taught how to trace existing maps (from Google Maps), methodsof shading, the tools used to draw and colour and software used for designing.Before a project proposal is made, a preliminary site inspection has to beconducted to assess existing conditions and identify any constraints, restrictionsand opportunities that are present. It also assists in identifying objects whensatellite mapping cannot detail out specific objects.Landscape architects will typically do two drawings: manual and computer. Forcomputer drawings, AutoCAD and Vector Works are used to create base plans.These base plans are then manually traced and coloured to make them livelier.PekanSembulan Upgrading ProposalThe trainee was given a difficult task to prepare a landscape improvementproposal for PekanSembulan in the course of 8 days. He was required to finish itbefore the 7th of September (final day). With no architectural or designbackground, he needed all the help he could get by Pn. Noridawati, Mr.Alfian andonline readings.After inspecting the small commercial area (usually used for hawking and BazaarRamadhan), he was to obtain a Google Map with accurate scales beforeproceeding to the tracing phase.Pn. Noridawati has taught him how to use a design software called Vector Worksand methods of tracing a map to create a base plan. Once the base map iscreated, he was to manually trace it (without rulers) and create shadows andgrasses for effects. The next step is to learn how to colour using a four-layer rulepopularized by Pn. Noridawati herself. The final product can be seen in theattachment section towards the end of this report. 32
  33. 33. Figure 4. 35 Merdeka site inspection Figure 4. 36 Sembulan site inspectionFigure 4. 37 Square planter box design Figure 4. 38 Round planting pit designFigure 4. 39 Preliminary design sketches Figure 4. 40 Drawing and colouring techniques 33
  34. 34. CHAPTER 5 COMMENTS, ISSUES AND RECOMMENDATIONS5.1 INTRODUCTION During my time as a practical student here in Landscape Department (LD), DBKK, I have been observing and recording every necessary detail to complete my coursework. This chapter will contain my personal comment, issues that needs to be addressed and propose recommendations if necessary as long as they do not affect the reputation of Landscape Department.5.2 COMMENTS The 8 weeks provided by UiTM for this industrial training is found to be extremely short. Practical training is done so that students can be exposed into the working world and tastes of what it feels like to do adult tasks. It is also another way to apply the management theories learnt in Park and Amenity Management. However, the working timeframe of just 8 weeks does not provide enough coverage to learn everything I want to know there. It left me wanting more than what I could get. The staffs were very helpful but time was against my side. The training was also conducted during the fasting month, constraining the amount of work I could do. Being in the Landscape Department I have recognized a great deal of potential that can further elevate its stature. If the issues mentioned in 5.3 are addressed and rectified, I am positive that their department can provide an excellent service.5.3 ISSUES and RECOMMENDATIONS As a practical student I am obligated to pinpoint issues that can affect the level of performance in Landscape Department. The condition for this is to not give away company secrets and affect the reputation of the department negatively. 8 weeks is not enough to cover every single issue in detail and it does not reflect the overall annual job performances. Therefore, it is important for readers to note that what has been written here is solely based on my observation during the limited time. STAFFING Staffing is a common issue in all organizations that handles a large amount of people. It is no different in the Landscape Department, with over 270 people in it. During my time at the Nursery I have seen many issues regarding staffing, particularly field workers. 34
  35. 35. Whilst it is true that they are the ones doing the dirty work and the office merely giveorders, they are already given specific time table to follow. Most of the maintenanceteam work only in the first half of the day. Some (maybe more) bail out after lunch andhead home. Their team leaders who are responsible for keeping the team effective arenot performing themselves.Recommendation: The field workers in Landscape Department are very important formaintaining the reputation of DBKK as well as keeping the city landscape beautiful. Thepublic rely on their work to give a good impression to Kota Kinabalu. Myrecommendation for this is to perform regular spot-checks by Pn. Sylvia, ensuring thather team carries out their duties at all times. At the time of writing this report, Maimunahfrom the admin team was transferred to the Nursery and there are plans to move Pn.Sylvia to the new Nursery officeto aid this issue.EQUIPMENTAnother issue faced by field workers is the lack of equipment needed to work with. TheNursery staff are provided with very few working chainsaws and long-trimmers and theskymaster (lift) used cannot go higher than 30 metres. A proposal has been made bythe Landscape director but complication rises from the Financing Department making itdifficult to obtain new equipment.Recommendation: Landscape Department seems to be facing a lot of budgetingissues due to the high cost for maintenance. I have found that the department willsometimes rent part of their public parks to people for major events. However, if LD canuse this feature and rent part of their parks for NORMAL events, the accumulation ofcash can help solve their problems regarding budgeting.PRUNING METHODSPruning trees the text book way is DIFFICULT. I agree with that statement. However, ifbranches are cut at awkward angles, it will result in a defect known as flush cut. Thisdefect is not pleasant to look at up close and will take a long time to heal. Besides that,when LD prune trees at night, the cones used do not provide sufficient warning blinkersfor motorists to detect which results in equipment damage and small cases of accidents(although not harmful). Looking at how contractors prune their plants compared to LD,there is a vast difference in terms of quality. As long as the maintenance is 60% as goodas contractors, they are satisfied. 35
  36. 36. Recommendation: Proper pruning lessons have to be taught to team leaders to bepassed on to their subordinates during field works. One of the methods that can be doneto solve this is to send them to pruning classes specifically for this purpose. Besidesthat, LD should increase the percentage of comparison by at least 80% in order tocompete with the capability of contractors. 36
  37. 37. CHAPTER 6 CONCLUSION, REFERENCES AND APPENDIX6.1 CONCLUSION The 8 weeks spent in Landscape Department (LD) has been a unique experience to the trainee. It was an eye-opener to how real world tasks are dealt with and the exposure to both on-field and office work was a welcoming practice. Being in different units throughout the practicum course manages to teach the trainee different management skills, hard and soft skills that cannot be learned in class rooms. Besides that, lessons that are not relevant to his Degree such as designing and drawing were a bonus that had sparked interest in him to further study in the field of landscape architecture. He had also managed to identify trees easily now compared to 8 weeks before he started his training. Through practical training, he has gain an exposure to systematic work coordination in an environment that is conducive coupled with friendly staff that are always there to help.6.2 REFERENCES Curtin_University.(2012). Overview of Industrial Training. 9. Retrieved from DBKK. (2012). About DBKK and Landscape Department Retrieved 17/09, 2012, from SabahTourism. (2012, 12 September 2012). Kota Kinabalu (Capital City) Retrieved 18/09, 2012, from kinabalu-capital-city/ 37
  38. 38. APPENDIXI. BorangKehadiranPelajarPraktikalII. CadanganNaiktaraf Landskap 38