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Knowledge management guide

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  • 1. AIESEC Hanoi Com/IM 2010 - 2011
  • 2. LC Hanoi knowledge management on myaiesec.net tutorial AIESEC Hanoi Com/IM 2010 - 2011
  • 3. What is Knowledge Management ???
    • KM comprises a range of practices used in an organization to identify, create, represent, distribute and enable adoption of insights and experiences. Such insights and experiences comprise knowledge, either embodied in individuals or embedded in organizational processes or practice
    AIESEC Hanoi Com/IM 2010 - 2011
  • 4. Why knowledge management???
    • AIESEC operates in a very unique way. Every year there a complete turnover of the entire management team at every level of the organisation. When you examine the membership over a span of about three years, the retention rate is close to zero - for this reason, AIESEC is unlike any other organisation. Therefore, it is imperative that we create certain habits, behaviours and practices that allow future generations to capitalize on what we learn and experience during our time in the organisation.
    AIESEC Hanoi Com/IM 2010 - 2011
  • 5. What about us?
    • Yes! Our LC has a system to manage our information on myaiesec.net
    AIESEC Hanoi Com/IM 2010 - 2011
  • 6. But…
    • It’s success depends on YOU!
    AIESEC Hanoi Com/IM 2010 - 2011 A system worth nothing without enthusiastic and committed people to use it
  • 7. Step1: Name the file
    • Please make sure you follow the knowledge management protocol in naming the file before uploading if the file is important
    • http://www.myaiesec.net/content/viewfile.do?opern=next&contentid=10153672
    • Important files may include plans, output etc or materials that should be passed to future generations
    AIESEC Hanoi Com/IM 2010 - 2011
  • 8. Step 2: Upload file AIESEC Hanoi Com/IM 2010 - 2011 At Home page, click Files
  • 9. Step 2: Upload file AIESEC Hanoi Com/IM 2010 - 2011 Make sure you put in keywords so that people can find your file. Standard keywords: Country,LC,term,title/content Choose the right entity
  • 10. Step 2: Upload file AIESEC Hanoi Com/IM 2010 - 2011 Make sure you let the right people view your file All = everyone can view Closed = only administrator and invited people can view
  • 11. Step 3: Admin rights delegation AIESEC Hanoi Com/IM 2010 - 2011 This is the settings recommended for managing files in the LC. It should be followed in almost all cases. Team members should be allowed to administrate to ensure flexibility in management. All team members should also be careful when using administration functions When finished press “Add” and “Next”
  • 12. Step 4: Manage the link AIESEC Hanoi Com/IM 2010 - 2011 After uploading, you’ll get the link for the file on myaiesec.net. Copy it!
  • 13. Step 4: Manage the link AIESEC Hanoi Com/IM 2010 - 2011 Open the team’s year book and insert the link into the appropriate category.
  • 14.
    • Phew! That was hard work! Now your file is ready to be used by the next generations 
    AIESEC Hanoi Com/IM 2010 - 2011
  • 15. Administrate your file
    • In case you want to update or change something in the document
    • Files page -> Administer File. A list of files that you can manage should appear. Choose the file that you want to change
    AIESEC Hanoi Com/IM 2010 - 2011
  • 16. Administrate your file AIESEC Hanoi Com/IM 2010 - 2011 Make any adjustment you want. When everything is finished, click Upload file Browse your updated version of the file if necessary
  • 17. Administrate your file
    • After that, adjust admin rights if needed
    • (See step 3)
    AIESEC Hanoi Com/IM 2010 - 2011
  • 18. Mission completed!!! AIESEC Hanoi Com/IM 2010 - 2011 That’s it! The link to the updated version of the file is still the same and you don’t have to adjust in the year book!