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NewGen Solutions TravelGrid
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NewGen Solutions TravelGrid

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comprehensive corporate travel management solution to to efficiently manage corporate travel activities and cut down the expenses

comprehensive corporate travel management solution to to efficiently manage corporate travel activities and cut down the expenses

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NewGen Solutions TravelGrid NewGen Solutions TravelGrid Presentation Transcript

  •  
  • Managing Corporate Travel : The Pain areas
    • Ensuring compliance to travel policy
    • Timely decisions (approvals/rejections) & communication to all parties
    • Controlling travel expenses vs. eligibility
    • Building Employees’ accountability
    • Getting best rates from suppliers
    • Reconciling supplier bills
    • Consolidation of booking volumes
    • Reconciling Employee account
    • Ensuring that billable travel expenses are billed to customer
    • Expense monitoring across multiple locations
    • Monitoring Car, Accommodation, Visa , Forex expenditures
  • Benefits of TravelGrid
    • Compliance to Travel Policy: Saves 4-8% of Travel spend
    • Employee accountability: Saves 5-10% of the travel spend.
    • Timely refund against cancellations: Saves up to 8% of Ticketing cost
    • Centralized ticketing and Expense processing: saves 60% of accounting hours
    • Plugging revenue loss in project related travel billing : Saves 5-15% of billable travel spend
    • Multiple quotes for domestic/international ticketing: Saves 3- 15% of ticketing cost
    • Zero reconciliation effort for ticketing bills: Saves 10-25% of accounting man hours
  • TravelGrid: Many roles One online solution
    • Corporate Traveler: Trip Request, Expense Report
    • Approver/Manager : One or more levels, overview of the team
    • Travel Desk : Vendor assignment
    • Admin Desk : Car, Hotel & Guest House booking
    • Forex Desk : Forex vendor assignment
    • Cash Desk : Cash disbursement
    • Insurance Desk : Travel Insurance
    • Visa Desk : Visa process control & monitoring
    • Travel Agency : Quote, Booking confirmation, Billing
    • Forex Agency : Quote & Disbursement
    • Finance Dept: Verify vouchers, GL Posting,
    • Travel Manager : MIS Reports, Bill approval
  • Features in TravelGrid
    • Employee Profile Management
    • Domestic & International Travel Requests
    • Expense Settlement
    • Car booking request
    • Hotel booking request
    • Tour advance disbursement
    • Travel Insurance request
    • Forex Request Handling
    • Booking & Billing by Agency
    • G/L Account posting to Corporate ERP system
    • Travel Manager MIS
  • Advantage: Traveling Employee
    • Traveler manages own preferences
    • Online Travel requests
    • Eligibility check
    • Form pre-populated with employee profile
    • Automated routing for approval
    • Mails at each processing point
    • History of all past TRs kept
    • Printable history of any trip
  • Advantage: Supervisor
    • Listing of all Travel requests waiting for approval
    • Alert mails for new requests coming for approval
    • Options to comment (to Traveler) while approving /rejecting
    • Eligibility violation highlighted
    • All comments on the TR can be viewed
  • Advantage : Travel Desk
    • Sorted list of all TRs waiting for booking
    • Railway, Domestic & International Air booking handled
    • Access to user profile data
    • Auto generated mail on booking confirmation
    • Auto generated task for bill entry after booking confirmation
    • Cancellation and re-issue handling
    • System print for bills booked
    • Complete traceability of bills
    • Billing statement
  • Advantage: Travel Accounts
    • All bills available online
    • Traceability of bills to booking requests online
    • Traceability of cancellation, rescheduling
    • Generation of Statement of account payables
    • Conformance to travel policies
    • Automated reconciliation
    • Online corporate saver accounting
  • Advantage : Travel Manager
    • Online approval of bills
    • Approved bills statement for accounts
    • Booking & Billing MIS
    • Managing ticketing for multiple location
    • Managing multiple Travel agency bills
    • Centralized Control of discounts & taxes
    • Control on credit notes pending against cancellation
  • Linking to ERP
    • Employee profile data from ERP
    • Account payable entries
    • Refund for cancellation entries
  • Winning confidence of large corporates
    • ABB India: Live since Oct 2005
      • Global MNC
      • 7,000 employees
      • 20 Factories and Sales Locations
      • SAP ECC ERP System
    • ABB Global services: Live - March 2006
      • 500 employees
    • L&T: Live since Aug 07
      • Indian Industry giant
      • 10,000 employees
    • MphasiS : Live since March 08
      • Global software company
      • 25,000 employees
    • GMR Industries: Live since Feb 08
      • 3,000 employees
      • 34 project locations
    • Hyderabad & Delhi Intl Airports
    • Holcim India (Guj Ambuja + ACC)
  • Optional modules in TravelGrid
    • Mobile interface for Approvers
    • Guest House inventory and utilization
      • Online availability search
      • Online blocking and unblocking of room
      • Daily / weekly Booking sheet per guest house
      • Guest house utilization report
    • Visa Request Module
      • Visa request & Approval
      • Visa desk & MIS
    • General expense Module *New
      • Reimbursement policy
      • Approval
      • Expense Accounting
  • Contacts
    • New Generation Solutions
    • OfficeSpot, 2A, Phung Khac Khoan,
    • Dist 1, Ho Chi Minh City, Vietnam
    • Tel: + 84 8 3825 1718
    • Fax: + 84 8 3825 1727
    • Email: [email_address]