Automating Employee Benefits Administration and Management
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Automating Employee Benefits Administration and Management
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Automating Employee Benefits Administration and Management
- 1. Start Time: 2:00pm EST Live Webinar: Webinar Audio: You can dial the telephone numbers located on your webinar panel. Or listen in using your microphone or computer speakers. Welcome! Employer Solutions Sage HRMS Tools for Benefits Management Automation
- 2. Webinar DetailsToday’s Presenter Mark Boutilier | Net@Work Senior Solutions Engineer • Over 30 years developing and implementing HR and Payroll solutions • HR Practitioner for over 10 years • Sage Certified trainer and consultant for Sage HRMS | Employer Solutions
- 3. Webinar DetailsWebinar Details • Presentation is roughly 1 hour • All phone lines are muted • Slide deck and access to video recording is available • If anyone has any questions during this webinar – please type them in your Questions Box located at the bottom of your webinar panel | Employer Solutions
- 4. Webinar Details 180+ Business Technology Architects and Consultants IT Road Mapping & Strategic Planning Business Process Review Ecosystem BI, Analytics & Reporting Cloud & IT Managed Services ERP/ Accounting Web Development & e-Commerce Sister Company Payment Processing SWYPE Sister Company CRM & Marketing Automation HRMS/ Employer Solutions Document Management Nonprofit Solutions Managed Print Services Sister Company
- 5. | Employer Solutions Employee Benefits Trends BENEFIT TREND Health Plans Employers typically offer more than one medical plan option to their employees: • 32% offer two medical options • 37% offer at least three medical plans from which employees can choose. Retirement Plans • 90% offer a defined contribution plan (either a 401(k), 403(b), or 457 plan) • 23% offer a defined benefit (pension) plan • 12% offer a profit-sharing plan • 12% offer non-qualified plans • 8% offer an employee stock purchase plan
- 6. | Employer Solutions Health Insurance Cost Trends
- 7. | Employer Solutions HR Department - Administration Stats Forrester Research, 2009 •HR Departments are consumed with Administration •Over 30% on benefits •50% processing info and answering questions •Only 14% on strategic initiatives Benefits Admin Employee Admin Initiatives Other
- 8. | Employer Solutions Benefit Administration is Complex
- 9. | Employer Solutions Enrollment Data Management Process Data Entry Planning & Analysis Plan Selection & Negotiation Admin Preparations Planning Initial/Annual Enrollments Data Verification Open Enrollment Period Employee Communications Enrollment Changes New Hires, Terminations, Life Events, Etc. Ongoing Changes Carrier Changes Take Effect Data Transfer Carrier Updates
- 10. | Employer Solutions HRMS Technology Technology provides the distinct advantage of communicating benefit changes or other employee issues through an Internet and/or Intranet site. Since web communication is “real time” and can be updated without reprinting large documents, it allows employers to communicate more frequently and on-demand.
- 11. | Employer Solutions Sage HRMS End-to-End Benefits Data Management Solution Benefits Administration Employees Employees Insurance Carriers •Enrollment “Census” Data •Benefit Elections •Dependants •Beneficiaries •Life Events •Create and manage benefit plans •Analyze benefits data •Census reports •Benefit reconciliation reports •Liability reports Sage HRMS Benefits Enrollment Sage HRMS HR Sage HRMS Benefits Messenger
- 12. | Employer Solutions Sage HRMS and Benefits Management
- 13. | Employer Solutions Sage HRMS Benefits Highlights • Comprehensive Benefits Management • Insurance and Savings Plans Management • Employee Benefits Data Management • Custom Rate Tables and Code Tables • Government Reporting Compliance • ACA,COBRA, HIIPA, FMLA, OSHA,.. • Accessible Employee and Dependent Information • COBRA and HIPPA Compliance • Powerful Reporting Tools
- 14. | Employer Solutions Benefit Plan Setup
- 16. | Employer Solutions Rate Tables
- 17. | Employer Solutions Auto Calculation and Benefit History
- 18. | Employer Solutions Standard Reports Compare your records to the provider list bill ‘Point in time’ reporting
- 19. | Employer Solutions Preparing for Open Enrollment
- 20. | Employer Solutions Benefits Enrollment (BE)
- 21. | Employer Solutions Automated Enrollment: Quick Savings Estimate Method Per-Employee Cost Paper $109.48 Online $21.79 CFO IT Magazine – Cost Reference Survey
- 22. | Employer Solutions Manual Open Enrollment Pitfalls • Number Of Benefits And Forms In OE Packet Are Overwhelming For Employee • Excessive Time Lost In OE Meetings • Admin Cannot Monitor OE Progress • Excessive OE Form Maintenance For Admin • Admin Must Key Changes Into Database • Difficult To Perform Benefit Selection Modeling.
- 23. | Employer Solutions Benefits Enrollment and Life Events Highlights • Flexible Benefit Plans • Plan Eligibility Criteria • Life Events Management • Employee Enrollment Communication • Monitor Open Enrollment Process • Benefit Plans Integration with Sage HRMS Benefits • Ease of Use and Setup • Employee Election Comparison.
- 24. | Employer Solutions Benefits Enrollment and Life Events Highlights • Wizard Driven Employee Enrollment Process – Employee Sees Only Eligible Benefits • Open Enrollment Document Management – Electronic Signature Are Enabled • Errors Captured Before Admin Gets Enrollment • Life Events – Benefit Management Outside of Open Enrollment Period • Benefit Admin Is Also Wizard Driven
- 30. | Employer Solutions Open Enrollment Process Post Results into HRMS Close Open Enrollment Remind In- process and laggards Monitor Participation Invite Participants Configure Open Enrollment
- 32. | Employer Solutions All Reports Exportable to Excel
- 33. | Employer Solutions Other Key Reports
- 39. | Employer Solutions Benefits Messenger Service
- 40. | Employer Solutions Enrollment Data Management Challenges • Complex – Typically involve multiple insurance carriers or providers, driven by • Types & choice of plans offered – competitive employee benefit packages • Competitive carrier ‘shopping’ for cost management – Enrollment data, formats, media & update schedules vary by carrier and plan • Costly – Errors in enrollment data between employer and carrier can be costly • Missed enrollments and disenrollments • Inaccurate billing by carriers • Premium – deduction mismatches • Consuming – HR dept. is often responsible for managing enrollment updates with carriers – Most carrier enrollment updates are still via paper, but many carriers are moving to require some form of electronic files (EDI)
- 41. | Employer Solutions What Sage HRMS Benefits Messenger Does Automates communication of employee benefits enrollment data with insurance carriers and benefit providers: ✓ Establishes the data exchange relationship with each benefit carrier on behalf of the Sage HRMS customer ✓ Extracts the benefit enrollment data from the Sage HRMS HR database ✓ Transforms (reformats) the data to the exact format required by each carrier ✓ Transmits the data electronically (Internet) to each benefit carrier per the schedule determined by that carrier – Initial and annual enrollments – Ongoing changes (new hires/terms, life events, etc.)
- 42. | Employer Solutions Benefits of using Sage HRMS Benefits Messenger Benefit How Sage HRMS Benefits Connect Delivers Eliminates complexity of dealing with multiple carriers Takes care of the details of communicating with all of the carriers Eliminates costly data entry errors and “missed enrollments” No data entry required, BM ensures that data is complete and timely Saves HR staff time No need to manually prepare data for carriers Saves IT time and resources IT no longer has to build and maintain separate and custom file links Makes it easy and inexpensive to switch carriers Handles all of the setup for new carriers
- 43. | Employer Solutions Key Features of Sage HRMS Benefits Messenger • Supports Most Plan Types and Carriers – Includes health, dental, vision, life, disability, 401(k)… – Pro-active carrier contracting – Respond to specific customer requests – Supports wide variety of data formats (HIPAA 834, XML, ASCII, spreadsheet, fax…) • Easy to Set Up and Use – Only needs Internet connection – Technical details with carriers are handled – Automatic email notifications from service – Automatically sends data to carriers based on carrier schedule requirements • Secure – SFTP & SSL, PGP encryption, authentication certificates
- 44. | Employer Solutions Carrier Connectivity Process Insurance CarriersBenefits Manager Transformed Data Enrollment Information Confirmation Confirmation Sage HRMS Benefits Connect Servers
- 45. | Employer Solutions Sage HRMS Benefit Messenger Integration
- 46. | Employer Solutions Carrier Setup
- 47. | Employer Solutions Carrier Plan Setup
- 52. | Employer Solutions Benefit Enrollment Made Easy Administration Enrollment Communication (er)
- 53. | Employer Solutions HR More Than Admin Recruiting On Boarding Policy Communication Compensation Benefits Payroll Training Performance Evaluation Promotion Retirement Leave Career Development Employee Manager Self Service Workflow Time Tracking
- 54. | Employer Solutions Sage Employer Solutions • Net@Work Employer Solutions offers organizations solutions to excel in Employee Management. • Today's HR departments are not 'just' administering employee records and processing payroll - they provide crucial process- and decision support to the rest of their organization. • Sage HRMS and Payroll solutions lift the Human Resource department to a higher level of service and positively affects the organization’s bottom line.
- 55. | Employer Solutions Where to Next?
- 56. Webinar DetailsThank You For Attending! Mark Boutilier | Net@Work Senior Solutions Engineer (P) 800-719-3307 Ext 4805 mboutilier@netatwork.com | Employer Solutions 800-719-3307 www.netatwork.com netatwork.com/blog Net@Work YouTube Follow us on Twitter: @netatwork_corp Follow Net@Work on LinkedIn Follow Net@Work on Google+ Follow Net@Work on Facebook Connect with
Editor's Notes
- Talk about the 6/30 year-ends, the 3/31’s, and the 9/30’s - Org Audit year-end is 12/31
- Talk about the 6/30 year-ends, the 3/31’s, and the 9/30’s - Org Audit year-end is 12/31
- Grant Segment – allows to categorize by Grant Year-end GL – previously mentioned FS – all sorts of ways
- Grant Segment – allows to categorize by Grant Year-end GL – previously mentioned FS – all sorts of ways
- Continue all of your testing and learning – you CANNOT harm your data – and you stand a chance to Learn a Bunch!
- Please do register for the training Below – if you are excited about Report Groups!
- Please do register for the training Below – if you are excited about Report Groups!
- Please do register for the training Below – if you are excited about Report Groups!
- Please do register for the training Below – if you are excited about Report Groups!
- Please do register for the training Below – if you are excited about Report Groups!
- Please do register for the training Below – if you are excited about Report Groups!
- Please do register for the training Below – if you are excited about Report Groups!
- Please do register for the training Below – if you are excited about Report Groups!
- Please do register for the training Below – if you are excited about Report Groups!
- Please do register for the training Below – if you are excited about Report Groups!
- Please do register for the training Below – if you are excited about Report Groups!
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- Please Feel Free to reach out at any time!