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NetMap for Organisational Analysis and Restructuring

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NetMap is a powerful data relationship visualisation analysis software, which lends itself particularly well to analysing communication and information flows within organisations.

NetMap is a powerful data relationship visualisation analysis software, which lends itself particularly well to analysing communication and information flows within organisations.

Published in: Technology, Business
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  • 1. NetMap | Organisational Analysis © 2013 NetMap Analytics Pty Limited
  • 2. The following is a demonstration of how Netmap can be used to stimulate change programs through organisational analysis. © 2013 NetMap Analytics Pty Limited
  • 3. Scenario • Consumer electronics company experiencing rapid growthWho? • Perceived efficiency and productivity problemsWhat? • Original organisational structure struggling to cope with rapid hiringWhy? • Redesign structure by analysing information flow, identifying hubs and outliers, and building around organic professional groupsHow? © 2013 NetMap Analytics Pty Limited
  • 4. © 2013 NetMap Analytics Pty Limited CEO Admin / Finance Sales Marketing Production Tech / IT Reporting from employee to line manager Traditional Organisation Map– Formal Reporting
  • 5. © 2013 NetMap Analytics Pty Limited Circular satellites show internal department reporting Reporting from employee to line manager Internal Department Reporting - Satellites
  • 6. © 2013 NetMap Analytics Pty Limited Reporting from employee to line manager Team lead Team within the department – based on internal reporting analysisDepartment head Internal Reporting analysis e.g. Sales Department
  • 7. Sample Questions Who do you communicate with in order to do your job? What topics do you communicate about? How often do you communicate with that person, about that topic? What is the quality of the communication you have with that person, about that topic? © 2013 NetMap Analytics Pty Limited Companywide survey – Communication style
  • 8. Do the employees agree/disagre e with each other: About the topics? About the frequency? About the quality?  The collected data allow identification of hubs and bottlenecks in the flow of information © 2013 NetMap Analytics Pty Limited Analysis of the survey responses
  • 9. Weekly communications of any quality, regarding any topic, between employees © 2013 NetMap Analytics Pty Limited Traditional Organisation Map– Communication style Difficult to gain insight using the columnar layout
  • 10. Weekly communications of any quality, regarding any topic, between employees © 2013 NetMap Analytics Pty Limited  Clear visualisation of communication pathways Using Netmap Circular Layout
  • 11. Weekly communications of any quality, regarding any topic, between employees © 2013 NetMap Analytics Pty Limited  Why are there no communication links between Admin / Finance and the CEO?  Further investigation needed? Identify communication breakdown
  • 12. © 2013 NetMap Analytics Pty Limited Weekly communications of any quality, regarding any topic, between employees Team within the department – based on communication style analysis Communication style within Sales Department  Formal reporting structure specified three sales teams  Netmap analysis based on the communication style identifies self organisation into two teams
  • 13. Department Head  The Finance Department Head communicates with only one employee more than weekly  There was also a noted lack of communication with the CEO  Is the Finance Department Head too isloated? Weekly communications of any quality, regarding any topic, between employees © 2013 NetMap Analytics Pty Limited Communication style within Finance department
  • 14.  Poor communication levels in the Marketing department Weekly communications of any quality, regarding any topic, between employees © 2013 NetMap Analytics Pty Limited Communication style within Marketing department
  • 15. A tight knit tech / IT department Weekly communications of any quality, regarding any topic, between employees © 2013 NetMap Analytics Pty Limited Communication style within IT / Tech department
  • 16.  Marketing department do not communicate well with Sales, Finance or Production Weekly communications of any quality, regarding any topic, between employees © 2013 NetMap Analytics Pty Limited Communication style between departments
  • 17. One of the most powerful of Netmap’s features Displays natural groupings of employees, regardless of the pre-defined groups like “Department”. Groups are based on connectivity to other employees © 2013 NetMap Analytics Pty Limited Emergent Grouping
  • 18. Emergent Grouping places employees into groups based on their natural tendency to communicate regularly with each other Weekly communications of any quality, regarding any topic, between employees © 2013 NetMap Analytics Pty Limited Emergent Grouping
  • 19. It can clearly be seen that the Sales department has split into two teams. Notice that there are no direct communication links between the two sales groups Weekly communications of any quality, regarding any topic, between employees © 2013 NetMap Analytics Pty Limited Emergent Grouping – Sales Department
  • 20.  The head of Finance and his deputy have disappeared from the emergent Finance department group, but what is left is a very integrated team.  This, despite five members of the team theoretically reporting to the head of Finance. Weekly communications of any quality, regarding any topic, between employees © 2013 NetMap Analytics Pty Limited Emergent Grouping – Finance Department
  • 21. Weekly communications of any quality, regarding any topic, between employees  This group contains all of the power - the CEO and the heads of department  Certain members of the Marketing department only communicate with the rest of the business through the head of Marketing (301) and his deputy (302).  These in turn have limited communication with anyone other than the CEO or Tech / IT. © 2013 NetMap Analytics Pty Limited Emergent Grouping – Management
  • 22. Weekly communications of any quality, regarding any topic, between employees © 2013 NetMap Analytics Pty Limited Emergent Grouping – Management  With information like this, parts of the business can be restructured to remove bottlenecks and put  Initiatives may be put in place that allow employees the freedom to forge new relationships within the organisation, and make decisions through wider consultation.
  • 23. Netmap has: The ability to handle large datasets from any source, and to integrate otherwise incompatible data Extremely fast and powerful querying tools An advanced and unique Emergent Grouping that locates hidden, natural groupings in data A simple user interface for choosing the different levels of communication to suit the questions you are trying to answer © 2013 NetMap Analytics Pty Limited Why Netmap?
  • 24. Netmap can be used for a huge range of different purposes: Strategic Planning - analysis of large, complex logical constructs Mapping Financial Data - activity based costing for better resource management External Contacts - building and testing collaboration networks. Criminal Investigation - uncovering Fraud and criminal networks © 2013 NetMap Analytics Pty Limited The power of Netmap
  • 25. NetMap “…making the invisible, visible…” info@netmap.com.au © 2013 NetMap Analytics Pty Limited

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