things done in a web                                                                                           workflow: g...
Paperless Handoutshttp://www.workshophandouts.com/etcworkflow11         (etcworkflow11 is case sensitive)
About me…
I am not a guru…http://www.flickr.com/photos/avlxyz/3449574196/sizes/m/
Agenda• The Problem• The Complications• The Solution
The Problem…
The problem…http://www.flickr.com/photos/kogakure/153741685/sizes/z/in/photostream/
Whoa!•  “The average ‘knowledge worker’ --   basically, anyone who works on a   computer – gets about 93 e-mails a   day…”...
Not new…“In this breakthroughbook, Richard SaulWurman explains whythe informationexplosion has backfiredleaving us strande...
1989!
The Complication…
http://michaelhanley.ie/elearningcurve/wp-content/uploads/2009/07/authoring_tools3.jpg
The core problem…“But, if we moved to a Web-basedcollaboration tool, itd mean that I and mycolleagues would have to keep t...
The lesson?
The Solution…
Workflow                                   “A workflow consists                                   of a sequence of        ...
GoalCreate a regular set ofsteps to processinformation, content andknowledge…
The rules1.  Start with one process: develop more over    time2.  Less is more: don’t use four tools when two will    acco...
AssumptionYou already have abasic set of tools thathave adopted and like…
M y B a s i c To o l s e t
Tool organization: XMarks
Capture tool: RSS Reader
Capture tool: Dropbox
Capture tool: Evernote
Archiving/Sharing Tool:Delicious Social Bookmarking
Sharing: RSS inWordPress/Moodle
Sharing tool: Shareaholic
Capture/reading tool:     Instapaper
Devices:Laptop, desktop, iPad, iPhone
L e t ’s d e v e l o p a     workflow!
ScenarioI am a world geography teacherthat has a unit for each continent.I am looking for fresh, currentcontent to support...
Workflow Process     •  Check existing resources1.   •  Consider new topics     •  Set up traps for information2.     •  P...
Workflow Process            With Tools     •  Check existing resources (Web Search; Delicious)1.   •  Consider new topics ...
1. Review
1. Review
2. Set up traps
2. Set up traps
2. Set up traps
2. Set up traps
3. Process Results
4. Archive: Delicious
4. Archive: Instapaper
4. Share: RSS Feeds
4. Share: Shareaholic
4. Share: Shareaholic
5. Review•  Too wide a net? Too narrow a net?•  Still useful?•  Capturing too much information for my   current projects?•...
ScenarioI am a Curriculum Director for anonline K-12 program. I am in chargeof mentoring students, teachers andsite facili...
Workflow Process     •  Check existing resources1.   •  Consider new topics     •  Set up traps for information2.     •  P...
Workflow Process     •  Check existing resources: Site Facilitator/Student/Parent Blog, Moodle        (LMS)1.     •  Set u...
In review…•  Questions:   –  Time?   –  Right tools for the job?   –  More efficient way to do the job?
Skitch for Mac
Screen Presso for PC
Workflow Process: Email      •  Establish regular email practice (check email 3 times1.       a day)      •  Choose action...
Workflow Process: Email           With Tools      •  Establish regular email practice (Gmail; check 3 times a day with wee...
Tweak for other projects•    Dissertation research•    Professional reading•    PLN collaboration/communication•    Fresh ...
Long-term strategies
Less is more…•  Don’t use tools to try to gather all   information; use filters to gather only   information you think you...
“Media Diet”        (Mark Hurst’s Bit Literacy)Stars•  “Rare sources that consistently give useful, relevant information”•...
“Weekly review”Davis Allen’s Getting Things Done    http://www.flickr.com/photos/labeteslair/3396433643/sizes/z/
Limit email/voicemail        distractionsTimothy Ferriss’s Four Hour Workweek                 And     Merlin Mann’s Inbox ...
Additional ResourcesDavid Allen’sGetting ThingsDone: The Art ofStress-FreeProductivity…available in print, audio book and ...
Additional Resources           Timothy Ferriss’s           The 4-Hour           Workweek           …available in print, au...
Additional ResourcesMark Hurst’sBit Literacy…available in print, audio book and via Kindle
Additional ResourcesWes Fryer’sPlaying with Media…available in print, audio book and via Kindle
Additional Resources http://www.lifehacker.com
Additional Resourceshttp://www.webworkerdaily.com
Questions?
Thank you!         Jason Neiffer      http://www.neiffer.com http://www.tec hsavvyteac her.comTwitter: @tec hsavvyteac h @...
Workflow: Getting Things Done in a Web 2.0 World // ETC 2011 Missoula, MT
Workflow: Getting Things Done in a Web 2.0 World // ETC 2011 Missoula, MT
Workflow: Getting Things Done in a Web 2.0 World // ETC 2011 Missoula, MT
Workflow: Getting Things Done in a Web 2.0 World // ETC 2011 Missoula, MT
Workflow: Getting Things Done in a Web 2.0 World // ETC 2011 Missoula, MT
Workflow: Getting Things Done in a Web 2.0 World // ETC 2011 Missoula, MT
Workflow: Getting Things Done in a Web 2.0 World // ETC 2011 Missoula, MT
Workflow: Getting Things Done in a Web 2.0 World // ETC 2011 Missoula, MT
Workflow: Getting Things Done in a Web 2.0 World // ETC 2011 Missoula, MT
Workflow: Getting Things Done in a Web 2.0 World // ETC 2011 Missoula, MT
Workflow: Getting Things Done in a Web 2.0 World // ETC 2011 Missoula, MT
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Workflow: Getting Things Done in a Web 2.0 World // ETC 2011 Missoula, MT

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Workflow: Getting Things Done in a Web 2.0 World // ETC 2011 Missoula, MT

  1. 1. things done in a web workflow: getting 2.0 world Jason NeifferC u r r i c u l u m D i r e c t o r, M o n t a n a D i g i t a l A c a d e m y 4 August 2011 ETC 2011, Missoula, Montana
  2. 2. Paperless Handoutshttp://www.workshophandouts.com/etcworkflow11 (etcworkflow11 is case sensitive)
  3. 3. About me…
  4. 4. I am not a guru…http://www.flickr.com/photos/avlxyz/3449574196/sizes/m/
  5. 5. Agenda• The Problem• The Complications• The Solution
  6. 6. The Problem…
  7. 7. The problem…http://www.flickr.com/photos/kogakure/153741685/sizes/z/in/photostream/
  8. 8. Whoa!•  “The average ‘knowledge worker’ -- basically, anyone who works on a computer – gets about 93 e-mails a day…”•  “Because people can be connected 24/7, many of them are.”
  9. 9. Not new…“In this breakthroughbook, Richard SaulWurman explains whythe informationexplosion has backfiredleaving us strandedbetween mere facts andreal understanding…”
  10. 10. 1989!
  11. 11. The Complication…
  12. 12. http://michaelhanley.ie/elearningcurve/wp-content/uploads/2009/07/authoring_tools3.jpg
  13. 13. The core problem…“But, if we moved to a Web-basedcollaboration tool, itd mean that I and mycolleagues would have to keep track ofchanges on that tool…” -- Mitch Wagner, Information Week
  14. 14. The lesson?
  15. 15. The Solution…
  16. 16. Workflow “A workflow consists of a sequence of connected steps…” “A defined set of development stages applied to a content item…”http://en.wikipedia.org/wiki/Workflowhttp://www.ensemble.cms.vt.edu/user-manual/glossary/index.html
  17. 17. GoalCreate a regular set ofsteps to processinformation, content andknowledge…
  18. 18. The rules1.  Start with one process: develop more over time2.  Less is more: don’t use four tools when two will accomplish the same task3.  Review and evaluate: regularly review and evaluate, then eliminate, enhance or modify4.  Adopt new tools carefully: don’t assume that you need to use EVERYTHING that is cool, nifty or otherwise handy5.  Don’t follow these rules: ignore the rules if you stumble on something that works better for you!
  19. 19. AssumptionYou already have abasic set of tools thathave adopted and like…
  20. 20. M y B a s i c To o l s e t
  21. 21. Tool organization: XMarks
  22. 22. Capture tool: RSS Reader
  23. 23. Capture tool: Dropbox
  24. 24. Capture tool: Evernote
  25. 25. Archiving/Sharing Tool:Delicious Social Bookmarking
  26. 26. Sharing: RSS inWordPress/Moodle
  27. 27. Sharing tool: Shareaholic
  28. 28. Capture/reading tool: Instapaper
  29. 29. Devices:Laptop, desktop, iPad, iPhone
  30. 30. L e t ’s d e v e l o p a workflow!
  31. 31. ScenarioI am a world geography teacherthat has a unit for each continent.I am looking for fresh, currentcontent to support my unit onAfrica as the textbook is datedand isn’t as engaging as I wouldlike it to be.
  32. 32. Workflow Process •  Check existing resources1. •  Consider new topics •  Set up traps for information2. •  Process collected results3. •  Archive AND/OR4. •  Share •  Review5.
  33. 33. Workflow Process With Tools •  Check existing resources (Web Search; Delicious)1. •  Consider new topics •  Set up traps for information (Google Reader)2. •  Process collected results (Google Reader)3. •  Archive (Delicious, Instapaper) AND/OR4. •  Share (Shareoholic; Delicious RSS Feeds w/WordPress and Moodle) •  Review5.
  34. 34. 1. Review
  35. 35. 1. Review
  36. 36. 2. Set up traps
  37. 37. 2. Set up traps
  38. 38. 2. Set up traps
  39. 39. 2. Set up traps
  40. 40. 3. Process Results
  41. 41. 4. Archive: Delicious
  42. 42. 4. Archive: Instapaper
  43. 43. 4. Share: RSS Feeds
  44. 44. 4. Share: Shareaholic
  45. 45. 4. Share: Shareaholic
  46. 46. 5. Review•  Too wide a net? Too narrow a net?•  Still useful?•  Capturing too much information for my current projects?•  Using the right tools?•  Able to process the information?
  47. 47. ScenarioI am a Curriculum Director for anonline K-12 program. I am in chargeof mentoring students, teachers andsite facilitators on various technicalprocesses related to our learningmanagement system, studentinformation system and other assets.
  48. 48. Workflow Process •  Check existing resources1. •  Consider new topics •  Set up traps for information2. •  Process collected results3. •  Archive AND/OR4. •  Share •  Review5.
  49. 49. Workflow Process •  Check existing resources: Site Facilitator/Student/Parent Blog, Moodle (LMS)1. •  Set up traps for information: Need screen capture software2. •  Process collected results: Student, parent, teacher or site facilitator asks for help, I use the screen capture software to create a series of screen shots3. •  Share: Blogs and Moodle4. •  Review5.
  50. 50. In review…•  Questions: –  Time? –  Right tools for the job? –  More efficient way to do the job?
  51. 51. Skitch for Mac
  52. 52. Screen Presso for PC
  53. 53. Workflow Process: Email •  Establish regular email practice (check email 3 times1. a day) •  Choose action items: immediate action, short term2. action, long term action •  Immediate action: complete, schedule, share3. •  Short term action: Schedule, archive, share4. •  Long term action: Schedule, archive, share5.
  54. 54. Workflow Process: Email With Tools •  Establish regular email practice (Gmail; check 3 times a day with weekly review on Sunday mornings to find lost or forgotten action items)1. •  Choose action items: immediate action, short term action, long term action2. •  Immediate action: complete, schedule (Google Calendar, CalenGoo on iPad), archive (Delicious, InstaPaper, Dropbox) share (Delicious, Shareaholic)3. •  Short term action: Schedule (Google Calendar, CalenGoo on iPad), archive (Delicious, InstaPaper, Dropbox), share (Delicious, Sharaholic)4. •  Long term action: Schedule (Google Calendar, CalenGoo on iPad), archive (Delicious, InstaPaper, Dropbox), share (Delicious, Sharaholic)5.
  55. 55. Tweak for other projects•  Dissertation research•  Professional reading•  PLN collaboration/communication•  Fresh content•  Exposure to new ideas and resources•  Complete projects and action items•  Have fun
  56. 56. Long-term strategies
  57. 57. Less is more…•  Don’t use tools to try to gather all information; use filters to gather only information you think you would use•  Example: the RSS Feed for the New York Times or even my local newspaper
  58. 58. “Media Diet” (Mark Hurst’s Bit Literacy)Stars•  “Rare sources that consistently give useful, relevant information”•  In workflow: tools that are the core tools you use all the timeScans•  “Reliably deliver at least some relevant information”•  In workflow: tools that may not be used every day, but so something very wellTargets•  “Sources good for a targeted, single use”•  In workflow: highly specialized tool that you use for special projectsTryouts•  “Sources that are applying to be in your lineup, but are applying to be there)•  In workflow: new tools form discovery or referral that could end up above
  59. 59. “Weekly review”Davis Allen’s Getting Things Done http://www.flickr.com/photos/labeteslair/3396433643/sizes/z/
  60. 60. Limit email/voicemail distractionsTimothy Ferriss’s Four Hour Workweek And Merlin Mann’s Inbox Zero
  61. 61. Additional ResourcesDavid Allen’sGetting ThingsDone: The Art ofStress-FreeProductivity…available in print, audio book and via Kindle
  62. 62. Additional Resources Timothy Ferriss’s The 4-Hour Workweek …available in print, audio book and via Kindle
  63. 63. Additional ResourcesMark Hurst’sBit Literacy…available in print, audio book and via Kindle
  64. 64. Additional ResourcesWes Fryer’sPlaying with Media…available in print, audio book and via Kindle
  65. 65. Additional Resources http://www.lifehacker.com
  66. 66. Additional Resourceshttp://www.webworkerdaily.com
  67. 67. Questions?
  68. 68. Thank you! Jason Neiffer http://www.neiffer.com http://www.tec hsavvyteac her.comTwitter: @tec hsavvyteac h @neiffer

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