National Digital Forum Wellington, New Zealand, 29-30 November 2007 Ann O’Rorke, Business Change Manager National Digital Heritage Archive Programme

NDHA Programme Background

Legislation Strategic Vision International Community

Legislation

Strategic Vision

International Community

Legislation Strategic Vision International Community

NDHA Goal Establish the National Digital Heritage Archive to enable the National Library of New Zealand to meet its mandate to collect , make accessible , and preserve in perpetuity , New Zealand ’ s digital heritage , as defined by the Library ’ s current collection policy. Goal The NDHA Programme will be successful and delivered in a timely and cost effective manner

Partnership Single agreement to; Design Build & Develop Sun Centre of Excellence Agreement

Single agreement to;

Design

Build & Develop

Stakeholders

NDHA Stakeholders National Library of New Zealand Publishers & Donors Cross Government Group Peer Review Group Central Government National Library Users Culture and Heritage sector International Library Community Future ??? Stakeholder “ anyone who is affected by – or - can influence, the decision or outcome”

National Library of New Zealand

Publishers & Donors

Cross Government Group

Peer Review Group

Central Government

National Library Users

Culture and Heritage sector

International Library Community

Future ???

NDHA Stakeholders NDHA Peer Review Group British Library Cornell University Library Getty Research Institute Helsinki University Library Koninklijke Bibliotheek National Library Board of Singapore National Library of China Sun Microsystems University of Glasgow Yale University Stakeholder “ anyone who is affected by – or - can influence, the decision or outcome”

NDHA Peer Review Group

British Library

Cornell University Library

Getty Research Institute

Helsinki University Library

Koninklijke Bibliotheek

National Library Board of Singapore

National Library of China

Sun Microsystems

University of Glasgow

Yale University

Cross Government Group NDHA Stakeholders ACC Archives New Zealand Crown Law Office Customs NZ Department of Building & Housing Department of Child, Youth & Family Services Department of Internal Affairs Department of Labour Department of the Prime Minister & Cabinet Inland Revenue Department Land Information New Zealand Ministry for Culture & Heritage Ministry for the Environment Stakeholder “ anyone who is affected by – or - can influence, the decision or outcome” Ministry of Agriculture & Forestry Ministry of Defence Ministry of Economic Development Ministry of Education Ministry of Justice Ministry of Research, Science & Technology Ministry of Social Development NZ on Air Parliamentary Library State Services Commission Statistics New Zealand Te Puni Kōkiri The Film Archive The Treasury

ACC

Archives New Zealand

Crown Law Office

Customs NZ

Department of Building & Housing

Department of Child, Youth & Family Services

Department of Internal Affairs

Department of Labour

Department of the Prime Minister & Cabinet

Inland Revenue Department

Land Information New Zealand

Ministry for Culture & Heritage

Ministry for the Environment

Ministry of Agriculture & Forestry

Ministry of Defence

Ministry of Economic Development

Ministry of Education

Ministry of Justice

Ministry of Research, Science & Technology

Ministry of Social Development

NZ on Air

Parliamentary Library

State Services Commission

Statistics New Zealand

Te Puni Kōkiri

The Film Archive

The Treasury

New Haven London Glasgow Helsinki Singapore Los Angeles Wellington Auckland Jerusalem Ithaca The Hague Beijing

NDHA Programme Components/ Workstreams

System We Are Building Other Access Applications IAMS Voyager, Tapuhi OPACs Timeframes, Papers Past Access Tools Collection Management Systems Web Curator Tool Digitisation & Sound Preservation NDHA Administration Submission Tools Technology Infrastructure Other Published & Unpublished Material NDHA

Work Streams

Phased Approach

Phased Approach Phase One : NDHA operational for Ingest, Storage, Access (approx. 75% functionality delivered) Delivery for acceptance testing May 2008 Acceptance of Phase One October 2008 Phase Two : Balance of functionality including digital preservation capability Delivery for acceptance testing July 2009 Acceptance of Phase Two November 2009 Roll Out Phase 1 October 2008 Phase 2 November 2009

Phase One : NDHA operational for Ingest, Storage, Access (approx. 75% functionality delivered)

Delivery for acceptance testing May 2008

Acceptance of Phase One October 2008

Phase Two : Balance of functionality including digital preservation capability

Delivery for acceptance testing July 2009

Acceptance of Phase Two November 2009

Business Change Business Processes Workflows, procedures & policies Capacity & Capability Resources & skills Performance Measures & Business Support Reporting, measuring, support Internal Training System & staff training Producer Management Service, marketing & training Communication Strategy Ensure the Library has the capacity & capability to implement the NDHA and continue to run it successfully

Business Processes

Workflows, procedures & policies

Capacity & Capability

Resources & skills

Performance Measures & Business Support

Reporting, measuring, support

Internal Training

System & staff training

Producer Management

Service, marketing & training

Communication

Business Change Methodology ... to embed within the organisation the operations that are required from a possibly, radically different online environment NDHA BRs SMEs Subject Matter Experts Managers C u r a t o r s T e a m l e a d e r s MCTL

Progress

Murray Webb, b.1947 Judith Tizard. [1995-2003]. Reference number: DX-001-558

Notes from Chris Gooch 29 Jan 2002 Lower Hutt Police Station Uniformed branch has 3 shifts: 7am - 4pm, 4pm - 11pm, 11pm - 7am. There are 5 sections each with a sergeant and 6 - 7 constables On night shift, at that branch it is traditional someone brings an evening meal. Make ‘notings’ if see anything suspicions. These go to the Tactics Group, who see if anything fits. You develop a 6 th sense Modus operandi - has someone else worked this kind of way Central Police Station - more crimes of disorder Lower Hutt - more domestics, assaults Homicide - each branch liaises with other Police cars - dark blue Falcon, or a Commodore. Villains know exactly what they are, even though’ not obviously a police car. Not allowed to take police car home. Some on not. V good condition! Unusually changed at 100k. (Chris himself drives a 2 door Honda.) Exhibit lockers - blood samples go in the fridge. Equipment room - plastic container, netting for around scene, white zoot suits for use when collecting evidence. Gumboots. Overshoes. Spades. Bolt cutters etc. From the digital files of the writer Barbara Else Novel drafts and related material - The Case of the missing kitchen (MSDL—0179)

Notes from Chris Gooch 29 Jan 2002 Lower Hutt Police Station

Uniformed branch has 3 shifts: 7am - 4pm, 4pm - 11pm, 11pm - 7am.

There are 5 sections each with a sergeant and 6 - 7 constables

On night shift, at that branch it is traditional someone brings an evening meal.

Make ‘notings’ if see anything suspicions. These go to the Tactics Group, who see if anything fits.

You develop a 6 th sense

Modus operandi - has someone else worked this kind of way

Central Police Station - more crimes of disorder

Lower Hutt - more domestics, assaults

Homicide - each branch liaises with other

Police cars - dark blue Falcon, or a Commodore. Villains know exactly what they are, even though’ not obviously a police car. Not allowed to take police car home. Some on not. V good condition! Unusually changed at 100k. (Chris himself drives a 2 door Honda.)

Exhibit lockers - blood samples go in the fridge.

Equipment room - plastic container, netting for around scene, white zoot suits for use when collecting evidence. Gumboots. Overshoes. Spades. Bolt cutters etc.

Allan Charles Hawkey b 1941 'Flight Departures - fully booked, sorry'. ‘ Bumped off! Get compo - Consumer Affairs Minister'. "Bad news - I'm seeking $4 million compensation. Good news - I'm prepared to negotiate." 21 March, 2007 . Reference number: DCDL-0003062

Dylan Owen, b 1958 Demonstration in Parliament Grounds by New Zealand apple growers 22 June 2005 Reference Number: PADL-000087

Unidentified Evening Post photographer Composer Douglas Lilburn in the electronic music studio at Victoria University, Wellington [ca 30 Aug 1969] Reference number: EP/1969/3689/18-F

ann.o’rorke@natlib.govt.nz [email_address] [email_address] www.natlib.govt.nz/ndha