www.envido.co.uk An Overview of Environmental Management Systems (ISO 14001)

Envido works with organisations across all sectors to help them save money and reduce their carbon footprint through better energy management. We offer a fully integrated solution to successfully manage your carbon journey. Envido Visit our website at www.envido.co.uk or contact us directly on +44 (0)207 1990 090 o find out how we can help you reduce your energy costs and carbon footprint. Follow us on Twitter! /Envido Our solution covers: carbon consultancy and programme management energy-saving technology installation, and; employee behavioural change delivery We have enabled clients both large and small across the public and private sectors to save millions of £'s through improved energy and carbon management. Save energy, save money, save carbon

Our solution covers:

carbon consultancy and programme management

energy-saving technology installation, and;

employee behavioural change delivery

We have enabled clients both large and small across the public and private sectors to save millions of £'s through improved energy and carbon management.

Just some of our clients Save energy, save money, save carbon

What is ISO 14001? ISO 14001 is an internationally accepted standard that sets out how you can go about putting in place an effective Environmental Management System (EMS). Created by International Organization for Standardization (Geneva, Switzerland) Helps companies maintain profitability and reduce their environmental impact Ensures legal compliance (Carbon Reduction Commitment, EPC etc.) Simple, common sense approach to EMS Builds on environmental work already done Easily integrate into your current business practices Allocates roles and responsibilities to make the change you want to happen Flexible- YOU decide the scope of what you want to do YOU control the pace of implementation and improvement Benefits Save energy, save money, save carbon

ISO 14001 is an internationally accepted standard that sets out how you can go about putting in place an effective Environmental Management System (EMS).

Created by International Organization for Standardization (Geneva, Switzerland)

Helps companies maintain profitability and reduce their environmental impact

Ensures legal compliance (Carbon Reduction Commitment, EPC etc.)

Simple, common sense approach to EMS

Builds on environmental work already done

Easily integrate into your current business practices

Allocates roles and responsibilities to make the change you want to happen

Flexible- YOU decide the scope of what you want to do

YOU control the pace of implementation and improvement

Road to ISO 14001 Where do I start? Save energy, save money, save carbon

EMS Model Save energy, save money, save carbon

Aspects and Impacts Identify environmental aspects of activities products and services that you “ can control and over which you can be expected to have an influence” Aspects include air emissions, water discharges, soil contamination, use raw materials, use natural resources Save energy, save money, save carbon

Identify environmental aspects of activities products and services that you “ can control and over which you can be expected to have an influence”

Aspects include air emissions, water discharges, soil contamination, use raw materials, use natural resources

Determine Significant Aspects Determined by YOU! What is important in your situation. Considers likelihood, severity, frequency, duration, boundaries, stakeholder concerns Consider normal, unique, and emergency conditions Where do opportunities exist? Save energy, save money, save carbon

Determined by YOU! What is important in your situation.

Considers likelihood, severity, frequency, duration, boundaries, stakeholder concerns

Consider normal, unique, and emergency conditions

Where do opportunities exist?

Legal and Other Requirements Identify legal requirements that apply to your facility’s activities – use audit guides or protocols. Identify other requirements that apply including Executive Orders, agency/bureau policies or facility initiatives or voluntary practices Save energy, save money, save carbon

Identify legal requirements that apply to your facility’s activities – use audit guides or protocols.

Identify other requirements that apply including Executive Orders, agency/bureau policies or facility initiatives or voluntary practices

Objectives and Targets Consider “legal and other requirements” Consider significant aspects Reflect Federal and agency policies Reflect financial and technical limitations Reflect “interested parties” Reflect policy commitment and commitment to pollution prevention Consider how you will measure progress Save energy, save money, save carbon

Consider “legal and other requirements”

Consider significant aspects

Reflect Federal and agency policies

Reflect financial and technical limitations

Reflect “interested parties”

Reflect policy commitment and commitment to pollution prevention

Consider how you will measure progress

Develop Environmental Program Environmental Management Programs Describes what is to be done, what will be measured, and how you will know when you are there regarding the objectives and targets Save energy, save money, save carbon

Environmental Management Programs

Describes what is to be done, what will be measured, and how you will know when you are there regarding the objectives and targets

The EP is a statement of an organization’s intentions and principals in relation to its overall environmental performance Provides a framework for the EMS objectives and targets Must be documented, communicated and implemented Reflects nature and scale of organization Includes commitment to continual improvement and pollution prevention Includes commitment to regulatory and other requirements Communicated internally and externally Writing your Environmental Policy Save energy, save money, save carbon

The EP is a statement of an organization’s intentions and principals in relation to its overall environmental performance

Provides a framework for the EMS objectives and targets

Must be documented, communicated and implemented

Reflects nature and scale of organization

Includes commitment to continual improvement and pollution prevention

Includes commitment to regulatory and other requirements

Communicated internally and externally

Implementation and Operation Structure and Responsibility Training, Awareness and Competence Document Control EMS Documentation Emergency Preparedness and Response Communication Operational Control Organisation & Accountability Capabilities & Communications Controls Save energy, save money, save carbon

Structure and Responsibility Roles and responsibilities are defined, documented, communicated Management will provide resources for implementation of the system Identifies Management Representative in charge of managing EMS implementation Reports to top management on EMS progress Save energy, save money, save carbon

Roles and responsibilities are defined, documented, communicated

Management will provide resources for implementation of the system

Identifies Management Representative

in charge of managing EMS implementation

Reports to top management on EMS progress

Training Awareness and Competence Ensure awareness training relevant to EMS - including policy relationship between employees’ activities and environmental impacts Ensure competence training to regulatory requirements standard operating procedures Save energy, save money, save carbon

Ensure awareness training relevant to

EMS - including policy

relationship between employees’ activities and environmental impacts

Ensure competence training to

regulatory requirements

standard operating procedures

Communication Ensure internal communication – BOTH WAYS! Provide process for responding to external communication Save energy, save money, save carbon

Ensure internal communication – BOTH WAYS!

Provide process for responding to external communication

Documentation and Document Control Procedures for controlling documents can be located - are legible, dated and maintained reviewed and revised as necessary and approved current versions are available to practitioner obsolete documents are removed from use and maintained if necessary Save energy, save money, save carbon

Procedures for controlling documents

can be located - are legible, dated and maintained

reviewed and revised as necessary and approved

current versions are available to practitioner

obsolete documents are removed from use and maintained if necessary

Operational Controls Procedures for addressing activities that affect significant aspects In line with policy and objectives and targets Save energy, save money, save carbon

Procedures for addressing activities that affect significant aspects

In line with policy and objectives and targets

Emergency Preparedness and Response Procedures to address accidents and emergencies prevent and mitigate environmental impacts review and revise after emergency or accident test where appropriate Save energy, save money, save carbon

Procedures to address accidents and emergencies

prevent and mitigate environmental impacts

review and revise after emergency or accident

test where appropriate

Checking and Corrective Action Records Ongoing Monitoring and Measuring Periodic Internal EMS Audits Non-conformance, Corrective and Preventive Action Save energy, save money, save carbon

Monitoring and Measuring Procedures to monitor and measure activities related to significant aspects Formally track performance, operational control and objectives and targets Maintain and calibrate monitoring equipment Evaluate compliance with environmental regulation Save energy, save money, save carbon

Procedures to monitor and measure activities related to significant aspects

Formally track performance, operational control and objectives and targets

Maintain and calibrate monitoring equipment

Evaluate compliance with environmental regulation

Non Conformance, Corrective and Preventive Action Define responsibility and authority to address non-conformance with the standard Mitigate impacts Identify cause Develop corrective action and implement it Modify procedures if necessary to prevent recurrence Save energy, save money, save carbon

Define responsibility and authority to address non-conformance with the standard

Mitigate impacts

Identify cause

Develop corrective action and implement it

Modify procedures if necessary to prevent recurrence

Records Procedures for identification, maintenance and disposition of environmental records Training and audits or other reviews Legible and traceable to the activity, product or service involved Save energy, save money, save carbon

Procedures for identification, maintenance and disposition of environmental records

Training and audits or other reviews

Legible and traceable to the activity, product or service involved

Internal EMS Audits Periodically audit to determine if the EMS 1) is being properly implemented and maintained, and 2) conforms to the standard Provide audit information to management Save energy, save money, save carbon

Periodically audit to determine if the EMS

1) is being properly implemented and maintained, and

2) conforms to the standard

Provide audit information to management

Management Review Process Take account of: audit findings progress records on objectives changes to facilities changes in activities, products or services changes in technology concerns of interested parties other relevant information To Assess the suitability, adequacy, and effectiveness of the EMS In order to determine the need for change and improvement to: the environmental policy the objectives and targets other elements of the EMS Save energy, save money, save carbon

Take account of:

audit findings

progress records on objectives

changes to facilities

changes in activities, products or services

changes in technology

concerns of interested parties

other relevant information

To Assess the

suitability,

adequacy, and

effectiveness of the EMS

In order to determine the need for change and improvement to:

the environmental policy

the objectives and targets

other elements of the EMS

Keep in mind… The EMS and related measurement tools are just that- tools. Alone, they will not guarantee success. The organization must use the tools, not just have them. A useful EMS is “alive”; constantly measuring performance, making adjustments, and looking for continual improvement opportunities Save energy, save money, save carbon

The EMS and related measurement tools are just that- tools. Alone, they will not guarantee success.

The organization must use the tools, not just have them.

A useful EMS is “alive”; constantly measuring performance, making adjustments, and looking for continual improvement opportunities

EMS Model Save energy, save money, save carbon

Envido works with organisations across all sectors to help them save money and reduce their carbon footprint through better energy management. We offer a fully integrated solution to successfully manage your carbon journey. Envido Visit our website at www.envido.co.uk or contact us directly on +44 (0)207 1990 090 o find out how we can help you reduce your energy costs and carbon footprint. Follow us on Twitter! /Envido Save energy, save money, save carbon Our solution covers: carbon consultancy and programme management energy-saving technology installation, and; employee behavioural change delivery We have enabled clients both large and small across the public and private sectors to save millions of £'s through improved energy and carbon management.

Our solution covers:

carbon consultancy and programme management

energy-saving technology installation, and;

employee behavioural change delivery

We have enabled clients both large and small across the public and private sectors to save millions of £'s through improved energy and carbon management.

Just some of our clients Save energy, save money, save carbon