Presentation of Expandvet


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Presentation of Expandvet

  1. 1. EXPAND QUALITY ASSURANCE IN VET (BENCHMARKING TOOL) LLP-LdV-TOI-2012-LT-0117 Kaunas Chamber of Commerce, Industry and Crafts Project manager Ausra Giedriene
  2. 2. Project partners  P0- Kaunas Chamber of Commerce, Industry and Crafts, LT.  P1- IDEC SA, EL.  P2- Norton Radstock College, UK.  P3 - Kaunas Vocational training centre for Service Business Specialists, LT.  P4 - Uniwersytet Lodzki, Wydzial Zarzadzania, PL.  P5 - BEST Institut fur berufsbezogene Weiterbildung und Personaltraining GmbH, AT.
  3. 3. Type of transfer The project will transfer good practice from previous Leonardo da Vinci development of innovation project 142211-LLP-1-2008-1-GR- LEONARDO-LMP, which have been successfully implemented in 6 EU countries (France, Greece, Germany, Romania, Spain and Switzerland) in the period 2008-2010. The project transfers innovative content to four EU countries (Lithuania, Austria, Poland and United Kingdom).
  4. 4. Aims of the project:  Develop quality assurance in VET through promotion of self-evaluation, quality benchmarking and networking in VET.  To promote the use of European Quality Assurance Reference Framework (EQAVET) and CQAF.  To allow practical application of the quality assurance framework in VET through the use of online benchmarking tool and good practice database.  To promote international cooperation and exchange of experience through enhancement of thematic portal in quality assurance and expanding the Community of Practice.
  5. 5. Project objectives:  To transfer, adapt and pilot the benchmarking tool from Greece to Lithuania, Austria, Poland and United Kingdom.  To develop the Lithuanian and Polish language versions of the thematic portal.  To enrich all national versions of thematic portal of with various content, documents, links, articles, videos.  To collaborate in networks and disseminate and promote the benchmarking tool at regional, national and European level.
  6. 6. Project outcomes:  - On-line benchmarking tool, which offers VET institutions the possibility to compare their quality processes and practices and to identify their strong points and processes to be improved compared to competition. The core of the benchmarking tool is a multiple choice questionnaire to be filled in by VET providers.  - Web based quality sharing network and good practice centre establishing Community of Practice (CoP) in the field of quality assurance in VET. Establishment of CoP involves also a series of networking activities for VET stakeholders and practitioners, blogging in the thematic portal, creation of profiles over facebook and twitter.  - Thematic multilingual portal on quality assurance in VET, hosted in the address The portal includes the following functions: Online benchmarking tool, good practice centre, statistics, blogs, news and news feeds, links, library, resources and articles, polls, on-line login module and information on the project.
  7. 7. WP1 Management package leader -KPPAR  To ensure that the project is set up correctly and planned activities are undertaken successfully  To agree consortium partnership arrangements  To properly establish all key management functions  To ensure that project tasks are coordinated and managed to meet the aims of the project, on time, within the budget  To ensure that all partners have a clear and confident understanding of their responsibilities and of the timing of detailed
  8. 8. WP1 Management • To maintain and employ effective and transparent management system throughout the project • To establish the framework for ongoing Intellectual Property of products / outcomes arising from project (art.14, contracts between beneficiary and the partners) • To ensure that the Interim and Final Reports are produced with full participation of partners • To ensure compliance with all rules of the programme and liaison with National Agency
  9. 9. WP1 Management Project monitoring will be facilitated with:  continuous e-mails exchange between partners and updates on tasks execution;  comprehensive interim and final reports. Financial monitoring will be facilitated with:  Development of effective financial monitoring mechanisms  Development and distribution of forms and tools for financial reporting
  10. 10. WP1 Communication tools  Between partners: • Establishment of effective communication channels (skype, facebook and created thematic portal), telephone communication and partners meetings (all partners host one of the 5 partner meetings - they will serve as a checkpoint for tasks, deadlines and results achieved).  External communication: press articles, workshops, seminars, newsletter, mailing list, information brochures, website, networking activities..)
  11. 11. WP2 Transfer and adaptation of benchmarking tool for quality assurance in VET, package leader -University of Lodz Aims:  to study the state of play on quality assurance in VET (info from 4 countries)  to translate and adapt the benchmarking tool according to the national characteristics
  12. 12. A “State of Play study on Quality Assurance in VET” will include the recent developments at European level (EQARF recommendation, EQAVET, new studies publications) and the developments at national level in the four importing countries. The study will be based on desk research; most of the resources are being available in the internet, in the Cedefop website, Virtual Community on Quality Assurance, EQAVET network web-site, web-site of DG Education and Culture. The study will be led by the University of Lodz, while all partners will contribute with short reports on the developments at national level. If necessary, the partners will approach the policy makers and stakeholders in the field of quality assurance in VET to get the most updated information. The University will coordinate this action by providing guidelines and interview grid. Following the state of play study, there will be the adaptation of the benchmarking tool to the importing countries (Austria, Lithuania, Poland and UK). IDEC as exporting partner transferring (exporting) innovation provides methodological support and guidance in the process of adaptation. UoL defines the timetable for delivery of translated and adapted items, resolves questions and doubts online. As manager and administrator of the BEQUAL portal, IDEC is responsible for launching the adapted tool online.
  13. 13. Results: 1 (deadline 01-03-2013)  A “State of Play study on Quality Assurance in VET” (developments in the field of quality assurance in VET at European and participating countries levels. Developments in EQARF and EQAVET, legislation, regulatory and institutional arrangements, policies and practices in the participating countries).  Languages: EN  Text
  14. 14. Results: 2 (deadline 01-06-2013)  Adapted benchmarking methodology and 4 questionnaires (provides the theoretical and methodological background for the benchmarking of good practices in the field of quality assurance in VET, it includes description of other benchmarking tools and finally proposes the questionnaires for the benchmarking).  Languages: LT, PL, EN, DE.  Text
  15. 15. Results: 3 (deadline 01-06-2013)  On-line benchmarking tool (The on-line benchmarking tool will be based on the benchmarking questionnaire and developed on the existing thematic portal using php programming).  Languages: LT, PL, EN, DE.  WEB
  16. 16. WP3 Translation and adaptation of the thematic portal package leader –Norton Radstock College Aim- To develop new language versions of the BEQUAL thematic portal, namely Lithuanian and Polish  Identification and preparation of web-portal parts that need to be translated (sections, modules, contents) (IDEC)  Translation of core information of BEQUAL portal on national languages (KPPAR, UoL)  Development of new national versions containing information of national interest (NRC, KAUPA-LIPRIA, UoL, BEST)
  17. 17.  The idea of the EXPANDVET project is to expand the thematic portal (, developed in the previous BEQUAL project. The portal includes the following functions: online benchmarking tool, good practice centre, statistics, blogs, news and newsfeeds, links, library, resources and articles, polls, on-line login module and information on the project. The national versions are not identical with the English one. The core information is the same, but national versions include additional information of national interest, such as articles, links, documents, news, etc. Postings in the blog are in national languages.  The partners importing innovation translate the core information which is common for all language versions.  The partners importing innovation create new national versions, containing information of national interest.  The partner exporting innovation (IDEC) provide administrative and technical support for uploading the new content.
  18. 18. Results: 4 (deadline 01-06-2013)  National versions of the thematic portal (The national versions of the thematic portal will be placed in the same internet address, with the aim to increase the scope of the portal from 6 to 10 countries with the vision to further expand it in all Member States. Lithuanian and Polish languages will be totally new for the portal. Already existing portal in German language (Germany's portal) and English language (not country's portal) will be enriched by national versions for UK and Austria.)  Languages: LT, PL, EN, DE.  WEB
  19. 19. WP4 Management, administration and update of the thematic portal package leader -IDEC  To manage and administrate the thematic portal - issuing of partners and authoring accounts, administrating members, creating new sessions, managing link of the portal to social media  To update the thematic portal with various content, documents, links, articles, videos  To expand the collection of good practices
  20. 20.  Management and administration of BEQUAL portal (IDEC)  Update of the web-content (all partners)  Link of the portal with social media (IDEC)  Selection, evaluation and publication of good practices (all partners) WP4 Management, administration and update of the thematic portal,
  21. 21. IDEC is responsible for the management and administration of the BEQUAL thematic portal. This includes the following activities:  Management of user accounts at different levels (partners, authors, VET centres - benchmarking tool users)  Management of web-portal structure and functionality – creating new sessions, modules, categories  Technical administration and support  All partners are responsible for the continuing update of the web-content with news, documents, links, articles, videos, etc. related to quality assurance in VET. Each partner will have the responsibility for one or more categories of web-contents for the common English version and furthermore the responsibility to update the national version with relevant news and information and to maintain the blogs session in the national language.  IDEC will mobilise the presence of the project to social media:  Continuous update of the facebook account:  Short news on twitter account:!/bequalproject  Develop presence in linkedin and creation of a network for Quality Assurance in VET  The partners importing innovation create preconditions for expansion of the good practice collection by translating and adapting the good practice template and instructions. Submitted good practices are uploaded after selection and evaluation for originality, efficiency, simplicity and facility to use.
  22. 22. Results: 5 (deadline 01-06-2013)  Thematic portal (The thematic portal will be continuously updated with new contents in both the English version and in the national versions. The different contents of the portal are: articles, blogs, documents, links, videos, interviews, good practices, news).  Languages: LT, PL, EN, DE.  WEB
  23. 23. WP5 Piloting of the benchmarking tool package leader- KAUPA Aims  To test application of the adapted benchmarking tool in the 4 new countries  To re-evaluate and improve the benchmarking tool for VET providers  To determine the short term impact of each of the results and/or products during the development of the project, with the aim of taking necessary corrective actions.
  24. 24. WP5 Piloting of the benchmarking tool  Translation of the evaluation questionnaire on the national languages of importing countries (KAUPA- LIPRIA, UoL)  Determining schedules for the piloting actions in all partner countries (KAUPA-LIPRIA)  Pilot actions (NRC, KAUPA-LIPRIA, UoL, BEST)  Drafting reports on pilot activities (NRC, KAUPA-LIPRIA, UoL, BEST)  Determining final versions of the benchmarking tool for VET providers (NRC, KAUPA-LIPRIA, UoL, BEST)
  25. 25. Piloting activities in all countries will have the following phases:  translation of evaluation questionnaire  familiarization with the benchmarking tool and applications  organization of workshops for presenting the benchmarking tool  collection of minimum 20 benchmarking questionnaires per country in order to launch on-line the benchmarking tool  starting up an evaluation procedure, following guidelines and procedures developed  after piloting and collection of feedback from VET institutions, the adapted benchmarking tool will be improved, reflecting the comments and suggestions received. The final versions of the products will be released.
  26. 26. Results: 6 (deadline 01-03-2014)  Reports on pilots (The reports on the pilots will include methodology, organizations participating in the piloting, evaluation questionnaire and results).  Languages: EN  TEXT
  27. 27. Results: 7 (deadline 01-03-2014)  Adapted on-line benchmarking (The adapted benchmarking tool is the result of the revision of the tools following the pilots, encompassing end-user comments and evaluation results).  Languages: LT, PL, EN, DE.  WEB
  28. 28. WP6 Dissemination and exploitation package leader – Kaunas CCIC Aims  To expand the network of the BEQUAL portal users and visitors  To expand sharing of information, knowledge and experience related to quality assurance in VET  To raise awareness among target sectors  To disseminate aims and results regionally, nationally and internationally  To facilitate mainstreaming, transfer and dissemination of results  To facilitate opinion exchange about quality assurance in VET  To ensure sustainability and correct use of results  To strengthen and enhance the impact of the project on VET quality assurance policies and practices
  29. 29. WP6 Dissemination and exploitation  Elaboration of valorisation strategy (all)  Design of project corporate image and brochure (KPPAR)  Re-design and development of project web site (IDEC)  Translation of brochure into partner languages (KPPAR, NRC, UoL, BEST)  Creation of stakeholders networks (all)  Utilisation of all available networks and events to publicise benefits and potential opportunities arising from the project (all)  Valorization seminars (all)  Project Newsletter (KPPAR)  Articles in press (all)  Dissemination conference in EFVET (KPPAR)  Final conference (KPPAR)
  30. 30.  At the beginning of the project valorization strategy and plan will be drafted and revised by all partners.  Stakeholder network will be created and amplified all over the project, establishing their roles and inter-relationship in the project in order to obtain better results during the exploitation stage. For each phase, tools and delivery methods will be defined, designed and commonly approved.  All the partners are committed and will make consistent ongoing efforts to utilise all available networks and events to publicise benefits and potential opportunities arising from the project.  The results of each partner meeting will be presented on the project’s website and partners’ websites.  On ongoing basis the following dissemination channels will be used: • Internet campaign (promoting BEQUAL portal, Web 2 marketing, creating banners, building up links to the site, sending information for the project via e-mail to all the vocational schools, creating topics in specialized forums to inform about the Project and the site as well as its administration, etc.) • Elaboration and distribution of informational materials • Organization and participation in valorisation seminars, EFVET conference and final conference • Participation in relevant events organized by non-partner organizations and distribution of information about the project and its results • Citing the project results during events and media appearances; • Direct contacts with and distribution of materials to relevant organizations and institutions (education ministry, educational inspectorates, school directors, CVETs, proffessional associations, international organizations involved with the issue of quality assurance in VET, etc.) • Establishing special groups in various social networks  Project final conference will be used for valorization of project’s results and for outlining a strategy for their sustainable application and development. Cedefop staff will be invited to participate in the final conference to discuss the prospects for utilization of project outcomes for promotion of European policies on the quality assurance in VET.
  31. 31. Dissemination results: 1 (03-2013)  Project image and brochure (project aims, objectives, results, impact, partners).  Languages: EN, DE, LT, PL.
  32. 32. Dissemination results: 2 (10-2013)  International dissemination activities.Each year EFVET (one of the biggest association of EU for VET) is organizing annual conference with 2 days sessions and workshops for presenting different project for EU level.  Languages: EN.
  33. 33. Dissemination results: 3 (05-2014)  Project e-newsletter (project aims, objectives, results, impact, partners).  Languages:LT
  34. 34. Dissemination results: 4 (06-2014)  5 national valorisation seminars - workshops for policy makers, stakeholders, social partners, VET providers. Following each seminar, there will be a report including the participants, the agenda, the invitation, the presentations and the seminar results).  Languages: LT, EN, DE, PL, EL
  35. 35. Dissemination results: 5 (09-2014)  Final transnational conference (Place: Kaunas. Policy makers and stakeholders from Lithuania and from other partners countries. Following the conference, there will be a report including the participants, the agenda, the invitation, the presentations and the conference results  Languages: LT, EN
  36. 36. Dissemination results: 6 (01-2014)  20 articles in press and on-line media (articles in press and on-line media with news about the project, milestones, important products and results during all project period).  Languages: LT, EN, DE, PL, EL  Press
  37. 37. Dissemination results: 7 (09-2014)  Valorisation report (The valorisation report will detail all valorization activities of the project. It will include photos and images or all products (logo, brochure, articles etc), details about the events (reports), details on the scope, relevance and impact of the valorization strategy of all partners).  Languages: EN  TEXT
  38. 38. WP 7 Quality assurance package leader -BEST  To ensure quality in project planning and implementation, relevance of the project, effectiveness, efficiency and maximise impact  To ensure relevance and quality of project results
  39. 39. WP 7 Quality assurance  Elaboration of a quality plan (BEST)  Elaboration of evaluation tools (for evaluation of project, meetings, products etc) (BEST)  External evaluation (KPPAR)  Elaboration of interim evaluation report (BEST)  Elaboration of final evaluation report (BEST)
  40. 40.  Workpackage leader is BEST and will prepare a quality plan, which will include tools (questionnaires, forms) that will facilitate the recording of the results in each phase of the project. Formative evaluation results will be used in order to improve the project products. There will also be an external evaluator, appointed by KPPAR. The external evaluator will give constant feedback to the partners about the project progress and its weak points, will perform a SWOT analysis for the exploitation of results and will produce 2 reports (interim and final) that will be incorporated in the interim and final evaluation report. All partners will contribute to the project evaluation with their feedback as well as collecting the users’ feedback. The partners feedback will be collected mainly in the partners transnational meetings. The users will provide feedback during the piloting activities and through the thematic portal.  The criteria for the quality assessment of the project are qualitative and quantitative. Qualitative criteria are: relevance of the project to the developments in policy and practice regarding Quality Assurance in VET, relevance of products for the target group, impact at micro level and at system level.  Quantitative criteria are: number of filled-in questionnaires in the benchmarking tool (target: 80), number of good practices (target: 20), number of registered users (target: 120), number of articles (target: 20), number of blog entries (target: 30), number of web visitors and hits. Quality indicators will be further refined and listed in the quality plan in the beginning of the project.
  41. 41. Results: 1 (12-2012)  Quality plan (The quality plan will detail the scope, objectives, processes and documents of the quality management system of the project).  Languages: EN  TEXT
  42. 42. Results: 2 (09-2013, 09-2014)  Quality assurance reports (2), responsible BEST.  Languages: EN  TEXT
  43. 43. External evaluation (09-2013, 09-2014)  The external evaluation reports (2) will be done by an external evaluation expert together with applicant institution.  Languages: EN  TEXT