Three Priorities of
Maintenance
The (Sad) Reality
O Serial record maintenance is forever
O Some “bad pennies” will turn up again and
again….
O There is mo...
So We Must Set Priorities
3 Priorities of Maintenance
the
wrong
Correct
the
missing
Supply the uglyBeautify
Correct
(Major) Title
changes
Holdings / items
moving
Typos in
searchable fields
ISSN
Correct
Supply
ISSN
Frequency
changes
Additional
corporate bodies
Numbering
notes
Supply
Beautify
Problems in
spacing Or,
punctuation,
British / Canadian
spelling in notes
Rephrasing notes
Variations in Desc.
ar...
Judgment Calls
If you’re not sure …
O Does it affect access?
O Was it reported by a patron or staff
member?
O Will it caus...
Judgment Calls
Will it take longer to explain why you can’t
do it than it will take to do it?
No song and dance, please….
May I Suggest?
O Keep a list of “beautify” records that you
can pull up and work on, or assign to
student workers
O “Beaut...
May I Suggest?
O If you see a lot of a particular error or
problem, speak to a supervisor
O Others may need training
O The...
Questions?
naomi@uflib.ufl.e
du
Three priorities of maintenance
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Three priorities of maintenance

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Particularly for serials catalogers, much of the work we do is related to record maintenance, rather than the creation of entirely new bibliographic records. I propose and defend this order of priority for record maintenance: 1. Correct what is wrong; 2. Supply what is missing. 3 Beautify what is ugly. This presentation has also been published as a closed-captioned video.

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  • Even if we stick to these priorities, it can be difficult to know which specific things need to be fixed first. Anything that was reported by patron or staff member, or might cause confusion for other users of the catalog, and especially if it affects the FLARE storage database, those changes become higher priority.
  • Three priorities of maintenance

    1. 1. Three Priorities of Maintenance
    2. 2. The (Sad) Reality O Serial record maintenance is forever O Some “bad pennies” will turn up again and again…. O There is more work than we will ever finish O There will never be a perfect database
    3. 3. So We Must Set Priorities
    4. 4. 3 Priorities of Maintenance the wrong Correct the missing Supply the uglyBeautify
    5. 5. Correct (Major) Title changes Holdings / items moving Typos in searchable fields ISSN Correct
    6. 6. Supply ISSN Frequency changes Additional corporate bodies Numbering notes Supply
    7. 7. Beautify Problems in spacing Or, punctuation, British / Canadian spelling in notes Rephrasing notes Variations in Desc. area Beautify
    8. 8. Judgment Calls If you’re not sure … O Does it affect access? O Was it reported by a patron or staff member? O Will it cause problems O for ILL, Acquisition, or Branch staff? O Other state universities or FLARE?
    9. 9. Judgment Calls Will it take longer to explain why you can’t do it than it will take to do it? No song and dance, please….
    10. 10. May I Suggest? O Keep a list of “beautify” records that you can pull up and work on, or assign to student workers O “Beautify” changes can be done at odd moments, low-energy periods, or times of frequent interruptions (desk time, chat reference, etc.)
    11. 11. May I Suggest? O If you see a lot of a particular error or problem, speak to a supervisor O Others may need training O There may be a software error O You may have misunderstood something O Always record system nos. when reporting a problem
    12. 12. Questions? naomi@uflib.ufl.e du

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