Insights into Personal Productivity

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Slides of workshop conducted on 30 May 2014

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Insights into Personal Productivity

  1. 1. 30 May 2014 At Hotel Keys Nestor Andheri
  2. 2. In knowledge work----the task is not to be given-it has to be determined .”What are the expected results from this work?”is--- the key question for making knowledge workers productive. And it is a question that demands risky decisions. There is usually no right answer; there are choices instead. And results have to be clearly specified if productivity is to be achieved”
  3. 3. Setting Up the space- in office, at home, in transit. Setting aside the time Tools needed
  4. 4. Capture Use collection buckets Importance of collection points Closing open loops
  5. 5. Physical Gathering Mental sweep Minimum collection points
  6. 6. Identify the significant pieces Sort by components, sequence and priorities Detail to the required degree
  7. 7. Calendar Action lists Big rocks Resistance Attention management Dependencies
  8. 8. Context Time available Energy available Priority
  9. 9. Ideal day?
  10. 10. Actual Day?
  11. 11. Crucial Conversations
  12. 12. Shuttle Columbia Crew
  13. 13. Ending a relationship Talking with a coworker who behaves offensively Asking a friend to repay dues Giving a boss feedback about his behaviour Dealing with a rebellious teen Talking to a team member who is not keeping commitments Discussing problems related to intimacy
  14. 14. Doing the stuff you love Identifying power hours Modelling and mentoring Breaks Batching The Pomodoro technique Monotasking vs multitasking
  15. 15. Part II
  16. 16. Ending a relationship Talking with a coworker who behaves offensively Asking a friend to repay dues Giving a boss feedback about his behaviour Dealing with a rebellious teen Talking to a team member who is not keeping commitments Discussing problems related to intimacy
  17. 17. Opposing opinions Crucial Conversations Strong Emotions High Stakes Crucial Conversations
  18. 18. Avoid Face them- handle them well Face them- handle them poorly
  19. 19. Silence? Or---
  20. 20. Violence?
  21. 21. Principle 1- start with the heart
  22. 22. Principle- 2 learn to look
  23. 23. Safety Safety Pool of Shared Meaning Learn to Look Silence Violence Withdrawing Avoiding Masking Controlling Labeling Attacking Safety Safety Pool of Shared Meaning
  24. 24. Principle 3- Make it safe
  25. 25. Principle -4 Master My stories
  26. 26. Principle 5- State your Path
  27. 27. Principle 6- Ask Others’ Paths
  28. 28. Principle 7- Explore Other’s Path
  29. 29. Principle 8- Move to action
  30. 30. Conflict avoidance Injury and death Increase in trust Influencing change Health and personal relationships
  31. 31. Quality Improvements- 30-40% Grievance reductions- 60% Turnover reductions- 50% Employee satisfaction- 40-60%
  32. 32. The discipline of Execution
  33. 33. Goal Clarity Knowledge of critical activities Commitment Enabling others Synergy Accountability
  34. 34. Know people and business Insist on realism Set Clear goals and priorities Follow through Rewards and recognition Expand Peoples Capabilities Know yourself
  35. 35. Discipline 1- Focus on the wildly important
  36. 36. Discipline 2-Creating a Compelling scoreboard
  37. 37. Discipline -3 Translate goals into specific action
  38. 38. Discipline 4- Holding each other accountable all the time

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