Personal Productivity-  an inside job
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  • 1. Trainers Expo Personal Productivity- an Inside Job 12 February 2014 Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 2. Are you--•A perfectionist? •Constantly changing priorities? •Relying too much on your memory? •Unclear about what to do next? •Procrastinating? •Bugged/Distracted? •Not able to handle current flow of information? •Pre- occupied with what needs to be done •Reactive- proactive- inactive? Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 3. Result--- •You feel overwhelmed! •An era where “ work” no longer has any defined boundaries •No distinction between work and personal life Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 4. Therefore--•Positive work style standards •Elimination of silo mentality •“Mind like water” principle •Internal commitment Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 5. Bruce Lee says--- “Empty your mind, be formless, shapeless like water. If you put water into a cup, it becomes the cup. You put water into the bottle, it becomes the bottle. You put a teapot and it becomes the teapot. Now water can flow or it can crash. Be water my friend” Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 6. Preview What is productivity? Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 7. Productivity is-----•Ability to feel relaxed even if there are umpteen things to do •Ability to discipline yourself to make front end decisions •Ability to manage commitments appropriately •Ability to think outcomes, not actions •Ability to decide what to do and when •Ability to master daily workflow Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 8. Why productivity? Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 9. How does personal productivity benefit you? • You are better organized and less stressed • You are more focused on deliverables • You realize that the process is as important as the results • Alignment of resources • Clean- clear- current- complete Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 10. How to be productive? Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 11. The five step productivity model •Collect •Process •Organize •Review •Do Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 12. The collection process •Physical Gathering- purging •Mental Gathering- the mind sweep Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 13. The art of processing •One item at a time •Nothing goes back” In” •What is the next action? •The TRAF principle •Trashing what you do not need. Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 14. Remember--•When in doubt, throw it out •When in doubt, keep it Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 15. Organizing •To do lists •Support material •“Next actions” list •“Waiting for” list •Reference materials •“Some day/maybe” list Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 16. Organizing laws #1-Relentlessly process e mails, letters # 2- make decisions even if they have to be revised later #3- Fool proof follow up #4- sometimes verbal discussions are better than e mails #5- Return all tele calls within 24 hours #6- Manage rather than control change #7- Give one hour of priority time to yourself daily #8 Spotlight thinking # 9 Multi tasking? Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 17. Reviewing •Calendar •Action Lists •Weekly review •The bigger picture reviews Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 18. Doing •Time, energy, priority •Doing work- evaluating daily work •From current action to long term visions-the balancing act •Project Planning • Tools for project planning Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 19. Doing •Do, Delete, Defer •Effective reminder system •Weekly review •Mind Dump Day •One pay off task a day •Learn to say “ No” Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 20. Organizing Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 21. Barriers to execution •Knowing what is most important •What to do and how to do it •Role and goal commitment •Ease in execution •Teamwork? •Accountability for actions? Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 22. Execution Disciplines Discipline #1- Focus on the “Wildly Important” Discipline # 2-Create a compelling Scoreboard Discipline #3- Think differentlyTranslate Goals into specific action Discipline #4- Hold each other accountable all the time Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 23. Hold Each Other Accountable “Follow-through is the cornerstone of execution, and every leader who’s good at executing follows through religiously. Following through ensures that people are doing the things they committed to do.” Larry Bossidy, Execution: The Discipline of Getting Things Done Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum. 47
  • 24. For further inquiries Contact me at 09833356875/9920327112 nwenterprise16@gmail.com www.nanduwarrier.co.in Announcement on one day workshop on personal productivity soon Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.
  • 25. THANK YOU ANY QUESTIONS? Nam dapibus, nisi sit amet pharetra consequat, enim leo tincidunt nisi, eget sagittis mi tortor quis ipsum.