Coordination 2.0: Coordinated Transportation Plans
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Coordination 2.0: Coordinated Transportation Plans

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Richard Quodomine...

Richard Quodomine
Systems Specialist
NYS Department of Transportation

Many communities have completed the first round of Coordinated Transportation Plans. The plans are required to be in place for funding relating to JARC, New Freedom and 5310 projects. The presentation will provide an overview of what the State expects in the second generation of coordinated transportation plans. A major theme of the presentation is: adapt rather than adopt. Best practices will be discussed in detail including:
-Focus on origins, destinations and paths of travel.
-Focus on quality and objectively rating the projects.
-Including stakeholders and keeping them involved.
-Sharing knowledge and encouraging new ideas.

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Coordination 2.0: Coordinated Transportation Plans Coordination 2.0: Coordinated Transportation Plans Presentation Transcript

  • Coordinated Human Service and Public Transportation Planning 2.0
    NYSDOT Perspective
    NYPTA Spring Conference
    June 11, 2009
  • Coordination 2.0
    Or is it Coordination 10.0??
    What is it?
    Why do it?
    How do we do it?
  • Overview
    Planning in review – initial efforts considered Version 1.0 – building foundations for a network to create Coordination 2.0
    Moving forward , we will need to build on 1.0 and add requirements to ensure funds continue to flow
    Self –assessment is critical to getting to 2.0
    Adopt your work, review it, and update it
    Know the cycle of documentation and applications for funding. Get your work updates in ahead of that.
  • Guidance from the State
    November 2007
    Emphasis on local development
    Asked MPOs or County governments to take the lead
    Identified the four elements critical to coordination
    NYSDOT did not provide specific instruction on:
    Who should be the lead agency or how to achieve consensus
    The specifics of a Plan Adoption process,
    How to provide general documentation
    Life cycle of a coordinated plan
    Dealing with malcontents and non-participants
  • What does the state need to do its part?
    First of all, we need a good plan. No money will come without it. (Yes, ladies and gentlemen, there’s a cautionary tale)
    We need copies of updated plans.
    FTA has become more proscriptive, and we need to keep plans in line with the guidance and the regulation.
    The 4 required elements we need in the plan*:
    1) make an assessment of available services
    2) make an assessment of needs
    3) develop strategies to address gaps for target populations
    4) prioritize the strategies to identify projects to be funded
    If these 4 items are not included, you don’t have a coordinated plan and you won’t be eligible for funding. More importantly, you won’t be serving the needs of the community.
    Designated Recipients must be able to certify that the elements are included and that a project represents a strategy in the plan
  • Coordination 1.0 In Review
    What did you do?
    Does your plan include the FTA’s required elements?
    Inventory of current transportation services
    Who provides what and where and when
    Identification of gaps in service and needs of the target populations
    Who has mobility limitations and why – service? Info?
    Develop strategies to meet those needs and gaps
    These are concepts – provide services to meet second shifts
    Develop a priority order of those strategies
    Some methodology and outreach to identify importance
    Meeting these elements is important and required!
  • Coordination 1.0 In Review
    Who led the work?
    Political, Transportation or Human Service Entities?
    Was there a consultant on board?
    Was there a steering committee who directed the e effort;
    Is there some forum for continuing this effort?
    Documenting outreach is critical
    Are there segments not included?
    How did you create opportunities for Public input?
    How do you address non-participants?
  • Who benefitted? Can you measure the changes based on actions taken and funding received?
    Did people gain more access to the system?
    Did more people get to work / necessary activities?
    Did Transit companies provide more service?
    Did political entities accomplish public goals? (YES, this is important!)
    How did you measure this?
    It is vitally important you collect both objective (data-driven) and subjective (anecdotal) information in your evaluation of what you did. You should know what you did, and just as importantly, how it impacted people.
    Coordination 1.0 In Review
  • Coordination 1.0 In Review
    Were you able to adopt this planning document as a consensus document?
    What are pitfalls with this effort?
    Financial commitment? Expectations of delivery?
    County Support?
    Requirements say 4 to 5 years for update
    Is that reasonable when applications occur every year?
    Do you have a process to amend the plan?
  • Coordination 2.0
    As the second generation of plans begin, FTA is looking for a process that Designated Recipients use to certify that the plan contains the required elements, is adopted and certified that it contains the awarded projects
    For NYSDOT
    For 5310, this means every plan
    For 5316 & 5317 this means every rural plan and urban plan that applies to our program
    For authority areas, these are the MPOs, local officials and the transit authorities and agencies working within them.
  • Coordination 2.0
    What is our process?
    Let’s assume no changes in the current law (SAFETEA-LU) when re-authorization occurs.
    These are proposed changes, but are not enacted
    Joint 5310/5316/5317 Mobility pot
    JARC under Formula programs and NF under 5310
    Therefore, do not change your process to anticipate this until such time changes are made to the law.
    NYSDOT is seeking input from around the State to streamline efforts to certify these plans
  • NCHRP’s Best Practice Examples
    Organize your activities
    This may sound like a “well, duh” item, but it is vitally important that everything is written down, placed into an easy-to-follow agenda and that everyone is on the same page
    Good Stakeholder Identification
    Conduct Good Outreach
    Know What Exists in transportation, Find out what doesn’t
    You can’t develop a transportation plan without knowing all possible solutions, from Taxis to Buses and everything in between.
    Identify Gaps and Needs
    If you do the first 4 correctly, this one should be easy.
    Develop and Prioritize Strategies
    The more feedback here, the better the strategies become
    Choose Projects that meet the Strategies
    Re-evaluate your plan as often as is needed. It might be only every 3 years, or it may need to be 6 months, if something changes. The bottom line: change happens, and it’s better to be prepared.
  • DRAFT guidance will be out during the summer that will stress:
    Relying on locally-developed planning
    Asks that localities perform a self-assessment of their plans for the required elements
    Recognizes funding updates to the plan.
    Options for adopting plans
    Coordination 2.0
  • Coordination 2.0
    Cycles for updates:
    5310 is back to applications every January
    5316/5317 (Rural) will align with that time
    If changes are going to be made to plans, should they happen before this time so that updates are incorporated into documents
    A good idea might be: if you’ve got a January application, get your updates done before Thanksgiving.
  • National Resources
    Framework for Action – (unitedweride.gov)
    National Resource Center for Human Service Transportation Coordination
    National Center on Senior Transportation
    Mobility Services for All Americans (MSAA)
    Transportation Planning Capacity Building Peer Program
  • Conclusions, Part 1
    Requirements are not that overwhelming
    Application Cycles are important
    Self-Assessment is critical
    Document, document, document
    Outreach to stakeholders and public
    process for changes to document
    Recognition of the funded projects and their impact on the plan
  • Conclusions, continued
    Evaluate what went right and what went wrong
    Know what new possibilities exist
    Keep the commitment of prior stakeholders, gain the commitment new ones
    Develop new strategies or re-evaluate older ones as time goes by or as needed
    Continue to be inclusive and flexible
  • Questions?
    Richard D. Quodomine
    Public Transportation Bureau
    Urban Systems Specialist
    518-457-8346
    rquodomine@dot.state.ny.us