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Project Management Skills

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  • 9
  • Transcript

    • 1. Leadership Now! Program Project Management Skills November 18-19, 2008
    • 2. Agenda
      • Tuesday, November 18
      • 9:00 am Welcome and Overview
      • Project Management Overview
      • Exploring your topic
      • -Mind mapping
      • Project Mgmt: Definition Stage
      • 12:00 pm Lunch
      • 1:00 pm Managing Group Projects: Tips and Tools
      • -Team member selection
      • -Creating an effective charge
      • 4:30 pm Adjourn
    • 3. Agenda
      • Tuesday, November 19
      • 9:00 am Community Review
      • 9:30 am Project Mgmt: Planning Stage
      • Planning tools: Gantt Chart; Critical path
      • 12:00 pm Lunch
      • 1:00 pm Project Mgmt: Implementation Stage
      • Implementation tools: Roles and responsibilities matrix; Contingency planning
      • 3:00 pm Advocating for Your Project
      • 4:00 pm Adjourn
    • 4. Norms for Group Learning
      • Participate
      • Inquire to learn
      • Lean into your discomfort
      • Try on new ideas for size
      • Help the group learn
      • Avoid side conversations
      • Take care of comfort needs
      • Give timely feedback
      • Respect confidentiality
      • Come prepared to sessions
      • Have fun!
    • 5. Why? Organizations Are Moving:
      • Away from a purely functional orientation toward a project orientation
      • Away from activities as ongoing and endless toward activities with timelines and endings
      • Away from maintenance of the status quo toward organizations that are agile and versatile, and a project approach provides flexibility
      • Away from silos toward cross-functionalism
    • 6. Why? Organizations Are Moving:
      • Away from a purely functional orientation toward a project orientation
      • Away from activities as ongoing and endless toward activities with timelines and endings
      • Away from maintenance of the status quo toward organizations that are agile and versatile, and a project approach provides flexibility
      • Away from silos toward cross-functionalism
    • 7. A Project Is . . .
      • A non-routine series of tasks
      • Directed toward a goal
      • A way of solving a problem
    • 8. Basic Problem Solving Model Find mess or idea > define problem/goal > gather data/generate ideas > analyze/choose > implement > follow up/adjust
    • 9. Problem Solving Model/ Project Management Stages
      • Definition Stage: find mess or idea
      • Planning Stage: gather data/generate ideas; analyze/choose
      • Implementation Stage: implement
      • Follow-Up Stage: follow up
    • 10. Problem Management Stages Definition > Planning > Implementation > Follow Up
    • 11. Definition Stage
      • Who are customers?
      • Is the project truly needed? What problems will it solve?
      • What are the objectives, desired outcomes?
      • What is the tentative timeframe? Firm deadline?
      • What is the tentative budget? Upper limit?
      • What are the tentative project needs: people, equipment, supplies?
      • What skills do team members need? (technical and interpersonal)
    • 12. Planning Stage
      • What are the project specifications? Success criteria?
      • What resources are already in place? What needs to be acquired?
      • What are the tasks, the specific activities?
      • What is the project schedule? Ending date, various milestones?
    • 13. Success Criteria
      • Completing Key Stems: Some Examples
      •  
      • To be successful, this project must
      • Result in positive customer reaction
      • Reduce errors by at least 75%
      •  
      • We will know this project is successful when
      • Customers consistently report their satisfaction
    • 14. Implementation Stage
      • What is your implementation plan, schedule?
      • How will you monitor, control, get feedback?
      • What is your communication plan? How will stakeholders find out about project progress?
      • What is your contingency plan? What are possible developments and how you will handle them?
    • 15. Potential Problem Analysis
      • What are the vulnerable areas of the project?
      • What specific problems might arise in these areas?
      • Likely causes?
      • Contingent actions?
    • 16. Follow Up Stage
      • What are the desired outcomes and success criteria you identified during the definition and planning phases?
      • How well did the project succeed when evaluated against these outcomes and criteria?
      • Are there areas for improvement and enhancement?
      • What did you learn that you could apply in subsequent projects?
    • 17. Evaluation Checklist
      • What did we learn about scheduling?
      • Did the project meet its budget?
      • What group process issues surfaced during the project? Did we deal with them successfully?
      • Were we successful with our communication plan?
      • Did we have the right resources?
      • What did we learn about our customers?

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