Leadership Now! Program   Project Management Skills November 18-19, 2008
Agenda <ul><li>Tuesday, November 18  </li></ul><ul><li>9:00 am Welcome and Overview </li></ul><ul><li>Project Management O...
Agenda <ul><li>Tuesday, November 19 </li></ul><ul><li>9:00 am  Community Review </li></ul><ul><li>9:30 am Project Mgmt: Pl...
Norms for Group Learning <ul><li>Participate  </li></ul><ul><li>Inquire to learn </li></ul><ul><li>Lean into your discomfo...
Why? Organizations Are Moving: <ul><li>Away from a purely functional orientation toward a project orientation  </li></ul><...
Why? Organizations Are Moving: <ul><li>Away from a purely functional orientation toward a project orientation  </li></ul><...
A Project Is . . . <ul><li>A non-routine series of tasks </li></ul><ul><li>Directed toward a goal </li></ul><ul><li>A way ...
Basic Problem Solving Model Find mess or idea > define problem/goal >  gather data/generate ideas >  analyze/choose >  imp...
Problem Solving Model/ Project Management Stages <ul><li>Definition Stage: find mess or idea </li></ul><ul><li>Planning St...
Problem Management Stages Definition >  Planning >  Implementation >  Follow Up
Definition Stage <ul><li>Who are customers? </li></ul><ul><li>Is the project truly needed? What problems will it solve? </...
Planning Stage <ul><li>What are the project specifications? Success criteria? </li></ul><ul><li>What resources are already...
Success Criteria <ul><li>Completing Key Stems: Some Examples </li></ul><ul><li>  </li></ul><ul><li>To be successful, this ...
Implementation Stage <ul><li>What is your implementation plan, schedule? </li></ul><ul><li>How will you monitor, control, ...
Potential Problem Analysis <ul><li>What are the vulnerable areas of the project?  </li></ul><ul><li>What specific problems...
Follow Up Stage <ul><li>What are the desired outcomes and success criteria you identified during the definition and planni...
Evaluation Checklist <ul><li>What did we learn about scheduling? </li></ul><ul><li>Did the project meet its budget?  </li>...
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Project Management Skills

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  • 9
  • Project Management Skills

    1. 1. Leadership Now! Program Project Management Skills November 18-19, 2008
    2. 2. Agenda <ul><li>Tuesday, November 18 </li></ul><ul><li>9:00 am Welcome and Overview </li></ul><ul><li>Project Management Overview </li></ul><ul><li>Exploring your topic </li></ul><ul><li>-Mind mapping </li></ul><ul><li>Project Mgmt: Definition Stage </li></ul><ul><li>12:00 pm Lunch </li></ul><ul><li>1:00 pm Managing Group Projects: Tips and Tools </li></ul><ul><li>-Team member selection </li></ul><ul><li>-Creating an effective charge </li></ul><ul><li>4:30 pm Adjourn </li></ul>
    3. 3. Agenda <ul><li>Tuesday, November 19 </li></ul><ul><li>9:00 am Community Review </li></ul><ul><li>9:30 am Project Mgmt: Planning Stage </li></ul><ul><li>Planning tools: Gantt Chart; Critical path </li></ul><ul><li>12:00 pm Lunch </li></ul><ul><li>1:00 pm Project Mgmt: Implementation Stage </li></ul><ul><li>Implementation tools: Roles and responsibilities matrix; Contingency planning </li></ul><ul><li>3:00 pm Advocating for Your Project </li></ul><ul><li>4:00 pm Adjourn </li></ul>
    4. 4. Norms for Group Learning <ul><li>Participate </li></ul><ul><li>Inquire to learn </li></ul><ul><li>Lean into your discomfort </li></ul><ul><li>Try on new ideas for size </li></ul><ul><li>Help the group learn </li></ul><ul><li>Avoid side conversations </li></ul><ul><li>Take care of comfort needs </li></ul><ul><li>Give timely feedback </li></ul><ul><li>Respect confidentiality </li></ul><ul><li>Come prepared to sessions </li></ul><ul><li>Have fun! </li></ul>
    5. 5. Why? Organizations Are Moving: <ul><li>Away from a purely functional orientation toward a project orientation </li></ul><ul><li>Away from activities as ongoing and endless toward activities with timelines and endings </li></ul><ul><li>Away from maintenance of the status quo toward organizations that are agile and versatile, and a project approach provides flexibility </li></ul><ul><li>Away from silos toward cross-functionalism </li></ul>
    6. 6. Why? Organizations Are Moving: <ul><li>Away from a purely functional orientation toward a project orientation </li></ul><ul><li>Away from activities as ongoing and endless toward activities with timelines and endings </li></ul><ul><li>Away from maintenance of the status quo toward organizations that are agile and versatile, and a project approach provides flexibility </li></ul><ul><li>Away from silos toward cross-functionalism </li></ul>
    7. 7. A Project Is . . . <ul><li>A non-routine series of tasks </li></ul><ul><li>Directed toward a goal </li></ul><ul><li>A way of solving a problem </li></ul>
    8. 8. Basic Problem Solving Model Find mess or idea > define problem/goal > gather data/generate ideas > analyze/choose > implement > follow up/adjust
    9. 9. Problem Solving Model/ Project Management Stages <ul><li>Definition Stage: find mess or idea </li></ul><ul><li>Planning Stage: gather data/generate ideas; analyze/choose </li></ul><ul><li>Implementation Stage: implement </li></ul><ul><li>Follow-Up Stage: follow up </li></ul>
    10. 10. Problem Management Stages Definition > Planning > Implementation > Follow Up
    11. 11. Definition Stage <ul><li>Who are customers? </li></ul><ul><li>Is the project truly needed? What problems will it solve? </li></ul><ul><li>What are the objectives, desired outcomes? </li></ul><ul><li>What is the tentative timeframe? Firm deadline? </li></ul><ul><li>What is the tentative budget? Upper limit? </li></ul><ul><li>What are the tentative project needs: people, equipment, supplies? </li></ul><ul><li>What skills do team members need? (technical and interpersonal) </li></ul>
    12. 12. Planning Stage <ul><li>What are the project specifications? Success criteria? </li></ul><ul><li>What resources are already in place? What needs to be acquired? </li></ul><ul><li>What are the tasks, the specific activities? </li></ul><ul><li>What is the project schedule? Ending date, various milestones? </li></ul>
    13. 13. Success Criteria <ul><li>Completing Key Stems: Some Examples </li></ul><ul><li>  </li></ul><ul><li>To be successful, this project must </li></ul><ul><li>Result in positive customer reaction </li></ul><ul><li>Reduce errors by at least 75% </li></ul><ul><li>  </li></ul><ul><li>We will know this project is successful when </li></ul><ul><li>Customers consistently report their satisfaction </li></ul>
    14. 14. Implementation Stage <ul><li>What is your implementation plan, schedule? </li></ul><ul><li>How will you monitor, control, get feedback? </li></ul><ul><li>What is your communication plan? How will stakeholders find out about project progress? </li></ul><ul><li>What is your contingency plan? What are possible developments and how you will handle them? </li></ul>
    15. 15. Potential Problem Analysis <ul><li>What are the vulnerable areas of the project? </li></ul><ul><li>What specific problems might arise in these areas? </li></ul><ul><li>Likely causes? </li></ul><ul><li>Contingent actions? </li></ul>
    16. 16. Follow Up Stage <ul><li>What are the desired outcomes and success criteria you identified during the definition and planning phases? </li></ul><ul><li>How well did the project succeed when evaluated against these outcomes and criteria? </li></ul><ul><li>Are there areas for improvement and enhancement? </li></ul><ul><li>What did you learn that you could apply in subsequent projects? </li></ul>
    17. 17. Evaluation Checklist <ul><li>What did we learn about scheduling? </li></ul><ul><li>Did the project meet its budget? </li></ul><ul><li>What group process issues surfaced during the project? Did we deal with them successfully? </li></ul><ul><li>Were we successful with our communication plan? </li></ul><ul><li>Did we have the right resources? </li></ul><ul><li>What did we learn about our customers? </li></ul>

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