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  • 1. Leadership Now! Program Project Management Skills November 18-19, 2008
  • 2. Agenda
    • Tuesday, November 18
    • 9:00 am Welcome and Overview
    • Project Management Overview
    • Exploring your topic
    • -Mind mapping
    • Project Mgmt: Definition Stage
    • 12:00 pm Lunch
    • 1:00 pm Managing Group Projects: Tips and Tools
    • -Team member selection
    • -Creating an effective charge
    • 4:30 pm Adjourn
  • 3. Agenda
    • Tuesday, November 19
    • 9:00 am Community Review
    • 9:30 am Project Mgmt: Planning Stage
    • Planning tools: Gantt Chart; Critical path
    • 12:00 pm Lunch
    • 1:00 pm Project Mgmt: Implementation Stage
    • Implementation tools: Roles and responsibilities matrix; Contingency planning
    • 3:00 pm Advocating for Your Project
    • 4:00 pm Adjourn
  • 4. Norms for Group Learning
    • Participate
    • Inquire to learn
    • Lean into your discomfort
    • Try on new ideas for size
    • Help the group learn
    • Avoid side conversations
    • Take care of comfort needs
    • Give timely feedback
    • Respect confidentiality
    • Come prepared to sessions
    • Have fun!
  • 5. Why? Organizations Are Moving:
    • Away from a purely functional orientation toward a project orientation
    • Away from activities as ongoing and endless toward activities with timelines and endings
    • Away from maintenance of the status quo toward organizations that are agile and versatile, and a project approach provides flexibility
    • Away from silos toward cross-functionalism
  • 6. Why? Organizations Are Moving:
    • Away from a purely functional orientation toward a project orientation
    • Away from activities as ongoing and endless toward activities with timelines and endings
    • Away from maintenance of the status quo toward organizations that are agile and versatile, and a project approach provides flexibility
    • Away from silos toward cross-functionalism
  • 7. A Project Is . . .
    • A non-routine series of tasks
    • Directed toward a goal
    • A way of solving a problem
  • 8. Basic Problem Solving Model Find mess or idea > define problem/goal > gather data/generate ideas > analyze/choose > implement > follow up/adjust
  • 9. Problem Solving Model/ Project Management Stages
    • Definition Stage: find mess or idea
    • Planning Stage: gather data/generate ideas; analyze/choose
    • Implementation Stage: implement
    • Follow-Up Stage: follow up
  • 10. Problem Management Stages Definition > Planning > Implementation > Follow Up
  • 11. Definition Stage
    • Who are customers?
    • Is the project truly needed? What problems will it solve?
    • What are the objectives, desired outcomes?
    • What is the tentative timeframe? Firm deadline?
    • What is the tentative budget? Upper limit?
    • What are the tentative project needs: people, equipment, supplies?
    • What skills do team members need? (technical and interpersonal)
  • 12. Planning Stage
    • What are the project specifications? Success criteria?
    • What resources are already in place? What needs to be acquired?
    • What are the tasks, the specific activities?
    • What is the project schedule? Ending date, various milestones?
  • 13. Success Criteria
    • Completing Key Stems: Some Examples
    •  
    • To be successful, this project must
    • Result in positive customer reaction
    • Reduce errors by at least 75%
    •  
    • We will know this project is successful when
    • Customers consistently report their satisfaction
  • 14. Implementation Stage
    • What is your implementation plan, schedule?
    • How will you monitor, control, get feedback?
    • What is your communication plan? How will stakeholders find out about project progress?
    • What is your contingency plan? What are possible developments and how you will handle them?
  • 15. Potential Problem Analysis
    • What are the vulnerable areas of the project?
    • What specific problems might arise in these areas?
    • Likely causes?
    • Contingent actions?
  • 16. Follow Up Stage
    • What are the desired outcomes and success criteria you identified during the definition and planning phases?
    • How well did the project succeed when evaluated against these outcomes and criteria?
    • Are there areas for improvement and enhancement?
    • What did you learn that you could apply in subsequent projects?
  • 17. Evaluation Checklist
    • What did we learn about scheduling?
    • Did the project meet its budget?
    • What group process issues surfaced during the project? Did we deal with them successfully?
    • Were we successful with our communication plan?
    • Did we have the right resources?
    • What did we learn about our customers?