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Packaging Test Documents Packaging Test Documents Presentation Transcript

  • Packaging the ELA & Math Test Booklets and Answer Documents for Delivery to the Scoring Site
    • PACKAGING MATERIALS
    • GRADES 3,5,&7
  • PLEASE NOTE
    • The information contained in this PowerPoint presentation is simply for the packaging of the Day 2 constructed response test documents and not for the Day 1 multiple choice documents. For information on the packaging and delivery of the Day 1 multiple choice document please refer to NYC DOE’s memos on the Charter Center’s website at: http://www.nyccharterschools.org/lead/for-school-leaders/electronic-test-scoring
    View slide
    • Make sure you have the following materials on hand before you start packaging the test booklets and answer documents.
    • NYS Test Booklets 1 & 2
    • Class Roster Sheet
    • Large Poly Bag
    • Constructed Response Answer Documents
    • Purple Header Sheet
    • Small Poly Bag
    • Test Security Sheet
    • School Group List
    • Large Manila DAA Envelope
    • White / Red Shipping Carton
    MATERIALS NEEDED FOR PACKAGING View slide
  • PACKAGING MATERIALS
    • NYS Test Booklets 1 & 2
    2010 2010 2010
  • PACKAGING MATERIALS
    • 2. Class Roster Sheet
  • PACKAGING MATERIALS
    • 3. Large Poly Bag
  • PACKAGING MATERIALS
    • 4. Constructed Response Answer Documents
  • PACKAGING MATERIALS
    • 5. Purple Header Sheet
  • PACKAGING MATERIALS
    • 6. Small Poly Bag
  • PACKAGING MATERIALS
    • 7. Test Security Sheet
  • PACKAGING MATERIALS
    • 8. School Group List
  • PACKAGING MATERIALS
    • 9. Large Manila DAA Envelope
  • PACKAGING MATERIALS
    • 10. White/Red Shipping Carton
  • PREPARING MATERIALS FOR PACKAGING THE TESTS
  • PREPARING MATERIALS
    • Place Booklet 1 on top of Booklet 2 for each student
    • (Make sure the student identification label/barcode is affixed in the proper location on the back cover of each test booklet)
    • 2. Alphabetize the class set of test booklets
  • PREPARING MATERIALS
    • Place the class roster sheet on top of the complete class set
    • 4. Place the complete class set of test booklets with class roster in a large clear poly bag (Do not use rubber- bands or paper clips)
  • PREPARING MATERIALS
    • 5. Alphabetize the class set of constructed response answer documents and place the purple header sheet on top
    • Place the alphabetized class set of answer documents with purple header sheet in a small clear poly bag (Do not use rubber-bands or paper clips)
    • Fill out the Test Security Sheet and School Group List
  • PLEASE NOTE
    • All math test booklets with student answers in languages other than English must be handled as follows:
      • Each language must be in its own “pack” and appropriately labeled
      • These “packs” should be placed on top of the class set
    • PACKING THE CARTON
    • FOR DELIVERY TO THE SCORING SITE
  • PACKING THE CARTON
    • Place the large empty manila DAA envelope in the bottom of the white/red shipping carton
    • Place the completed Security Sheet in the carton
    • Place the alphabetized class set/s of test booklets and answer documents in the carton
  • 4. Place the School Group List on top of the test materials and close the carton (Do not seal with tape) 5. On the carton, fill in the Borough, District, School number and the name of the test (example: Borough: Q District: 84 School: 123 Test: NYS ELA Gr. 3 2010) Place the test booklets and answer documents for only one grade in each carton.
    • PACKAGING MATERIALS GRADES 4,6,&8
    • The process for packaging the Grades 4, 6 and 8 Math and ELA test booklets and answer documents is similar to the steps outlined above.
    • Repeat the directions in slides 3-21.
    • When packaging the test booklets for these grades make sure you put Test Booklet 2 on top of Test Booklet 3 .
    • DELIVERING THE MATERIALS
    • TO THE SCORING SITE
  • The ELA tests must be hand delivered on the dates listed below to the Crowne Plaza Hotel 104-04 Ditmars Blvd. 2 nd Floor East Elmhurst, NY 11369 718-457-6300 Date Grades Time Tues, April 27 3, 5, &7 2:00-5:00 pm Wed, April 28 4, 6, &8 2:00-5:00 pm Thurs, May 6 Drop off of all make-up tests ALL GRADES 2:00-5:00pm
  • The MATH tests must be hand delivered on the dates listed below to the Crowne Plaza Hotel 104-04 Ditmars Blvd. 2 nd Floor East Elmhurst, NY 11369 718-457-6300 Date Grades Time Thurs, May 6 3, 5, &7 2:00-5:00 pm Fri, May 7 4, 6, &8 2:00-5:00 pm Mon, May 17 Drop off of all make-up tests ALL GRADES 9:00-12:00 noon
  • PLEASE NOTE
    • School personnel must remain at the Crowne Plaza Hotel until the school’s scoring carton(s) are checked in by the scoring leader. They must also be available to correctly package the scoring materials if during the in-take process it has been determined that the materials were not properly packaged.
    • CONTACT INFORMATION FOR ELECTRONIC SCORING
    • Joan Flig—Scoring Leader
    • [email_address]
    • (516) 380-6919
    • Mona Stivers—Scoring Support & Logistics
    • [email_address]
    • 877-782-8269 (Toll Free)
    • Aretha Miller—NYC Charter School Center
    • [email_address]
    • (212) 437-8307
    •  
    • Mona Stivers—Scoring Support & Logistics
    • [email_address]
    • (217) 355-5833