Good representation of teamsCoherent feed-back and expectations from allCampus 2.1 Conference June 2013 9Great workshopInteresting and busysessiongood timeinvestmentA Creative set-upinteresting andlively !
BUSINESSCASEDefine rules :Campus 2.1 guiding principles to be applied@ SWIFTFlexible working is accessible to all• Implementation is defined at team level in a transparent wayWorking remotely is like working in the office• We have the skills, attitudes and leadership that makeworking remotely as natural as in the office• All staff have “state of the art” standard and light equipment to be accessible, collaborate and work from any place in asecure wayPeople are nomads in an activity-based workplace• All staff have access to a work environment catering for theneeds of their activities : concentration, collaboration,informal contacts and supportCoherenceWin-WinTrustWORLDWIDE10Campus 2.1 Conference June 2013
Have a showcaseCreate enthusiasmTest and monitorAddress challengesConditionsClear visionManagement commitmentOptimal conditions : ITsolutions, facilities, furniture,acoustics, lighting,...Change managementprogrammeStart !12A pilot to …Campus 2.1 Conference June 2013
People are nomad in an activity-basedworkplace – floor layout• All space is shared• Teams are anchored to a floor• 8 desks for 10 staff• 60% Collaboration zone : project tables, work tables, niches, meetingrooms, lounge• 40% Individual work zone – whisper zone : office desks and library• Mingle area to work, meet, eat and relax• 1 locker for personal items• 1 linear meter for dynamic shared departmental filingAmCham 16/05/2013 13Transparency InspirationChanceencountersFreedom ofchoice
14Floor layout principles• Office space is equally available for all– No private/dedicated offices or space– Executives use a meeting room• Flexibility and freedom of choice– People are flexible and can work at any workplace on the floor• Transparency– People see each other– As much as possible, visitor and work areas are separated• Variation in work settings– Different workplaces matching different activities• Central common area with 1 locker per person for personal itemswith a secured (code/badge) access• 1 linear meter per person for dynamic shared departmental filing witha secured (code/badge) accessAmCham 16/05/2013
Work together 60%Campus 2.1 Conference June 2013 15
16Work individual 40%Campus 2.1 Conference June 2013
Campus 2.1 – Protocols17Campus 2.1 Conference June 2013Clear desk after 1 h 30Choose a workplace in line with the typeof activity they will be carrying out:Collaboration, whispering area orLibraryEating at your desk is not allowed.
this is a culture change…Campus 2.1 Conference June 2013 18
Campus 2.1 Conference June 2013 19Team cohesionTeamperformance
Campus 2.1 Conference June 2013 21Planning& ToolsStatus& Role models
Identify and solve constraints that could limitthe flexibilityGather team constraints(e.g. desktop, servers, connection…) Work with Ambassadors to findsolutions (e.g. team laptop, lab…)Campus 2.1 Conference June 2013 24
Capturing feed-backCampus 2.1 Conference June 2013 25Open Door
Insights and learnings• Vision and guiding principles• Involve and listen• Technology is key• Role model and communicate• Coach the change• Be ready to adaptCampus 2.1 Conference June 2013 26
… your comments…… your questions…Campus 2.1 Conference June 2013 27