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Introduction To Technical Writing



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  • 1. Scientific and Technical Writing Program Nano Science & Technology Consortium http//
  • 2. Introduction to    Technical Writing  
  • 3. Technical Writing   Defined
    • A specialized, structured form of writing that presents technical information to readers in such a way that it :
      • is adapted to their needs and understanding level
      • helps to perform a specific task or solve a specific problem
  • 4. Characteristics
      • Clear and concise – easily understandable
      • Specific Audience - targeted to particular readers
      • Specific Purpose- written for a specific purpose
      • Accurate – is factual
      • Correct – follows grammatical and technical conventions
      • Comprehensive – contains all necessary info.
      • Usable – includes Table of Content, headings, subheadings, indexes
  • 5.   Cost to the Company
    • Costs time and money
    • Does not produce revenue
    • Poorly written or inaccurate documentation:
      • Contributes to customer frustration with the product and the company thus is a cost
      • Projects a negative image of the company and product
  • 6. Why Technical Writing?
    • In professional job, 20-40% of your time will be writing
    • Career advancement
    • Expanding knowledge
    • Improving communication skills
    • Every job profile requires versatility
  • 7. Technical Writing Activities
    • In-House Activities
    • Letters, memos, e-mail:
    • To ask or answer queries, to set meeting agendas
    • Reports
    • Project, progress, trip, incident, feasibility etc.
  • 8. Technical Writing Activities
    • In-House Activities (contd.)
    • Proposals
    • To manager or another department to highlight problems, suggest solutions and recommended action.
  • 9. Technical Writing Activities
    • Out-of-House Activities
    • Letters of inquiry, sales, etc.
    • Request for Quotation (RFQ) preparation
    • A standard business process with a purpose to invite suppliers to bid on specific products or services
    • Reports to Clients
    • Publication Articles
  • 10. Reference
    • Gerson, S. J. & Gerson, S. M. (2006). Technical writing: Process and product . Upper Saddle River, NJ: Pearson/Prentice Hall.
  • 11. Contact Information
    • Program Coordinator
    • Scientific and Technical Writing
    • Nano Science and Technology Consortium
    • C-56 A/28, Sector-62, Noida, U.P -201301
    • Mob. No. 09958161117
    • E-mail :
    • Website :
    • Helpline No. 0120-4330376 , 09818206463