Minnesota GIS

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DESTINATION & POINT OF BEGINNING?
GIS Reaches Enterprise Status in Minnesota

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Minnesota GIS

  1. 1. NATIONAL STATES GEOGRAPHIC INFORMATION COUNCIL DESTINATION & POINT OF BEGINNING? GIS Reaches Enterprise Status in Minnesota
  2. 2. <ul><li>Developed over years with community input </li></ul><ul><li>Many setbacks along the way </li></ul><ul><li>Supported by CIO and 3 commissioner sponsors </li></ul><ul><li>Proposed as Governor reform initiative </li></ul><ul><li>Legislation sponsored by legislative leaders </li></ul><ul><li>Created by legislative action </li></ul><ul><li>Followed up with continued engagement </li></ul>News Flash: May 16, 2009 Minnesota Legislature Creates Geospatial Information Office
  3. 3. The Journey: Pack a Lunch! <ul><li>1978: LMIC established – 1st state GIS program in nation? </li></ul><ul><li>1990: First Strategic Plan for State GIS (PlanGraphics) </li></ul><ul><li>1991: Executive Order creates Governor’s Council on GI </li></ul><ul><li>2004: Second Strategic Plan for State GIS (GCGI) </li></ul><ul><li>2006: FGDC CAP 50 States grant </li></ul><ul><li>2007: Compass Points retreat recommends priorities </li></ul><ul><li>2008: Enterprise GIS adopted as DTE Subcabinet initiative </li></ul><ul><li>2009: MGIO authorized by legislation </li></ul>The Journey: Pack a Lunch!
  4. 4. 2008
  5. 5. <ul><li>GIS cost to government: </li></ul><ul><ul><li>Conservatively: $12,564,000 /yr </li></ul></ul><ul><li>Thus, 10% efficiency would yield >$1M/yr. savings </li></ul>At our first meeting, the State CIO, Gopal Khana asked: “What is the GIS cost to government?” So we figured it out (approximately).
  6. 6. 1 If we had an organization that did state government-wide, enterprise GIS coordination, what would it look like? We built a job description. Job Description for a Minnesota Geospatial Coordination Entity 3 major activities; 8 program elements Geospatial Coordination Technical Infrastructure Technical Support Coordination, Outreach, Communication Intra-government (agencies) Inter-government (Counties, Feds) Extra-government Data Coordination Data gaps Data Standards Data stewardship Aggregation of 3 rd party data Enterprise licensing Technology Coordination Project & procurement review Agency-based enterprise resources New enterprise technologies Data Services Deployment of an Enterprise Data Library Web Services Map services (OGC) Capability services (geocode) Training Formal, technical Guidance Mentoring Best practices Consulting & Project Support In-source vs. outsource
  7. 7. When GIS utilization continues to grow, how do you build an economic business case? Cost avoidance. 41 <ul><li>Cost Avoidance Assumptions: </li></ul><ul><li>10% /year current GIS cost growth rate </li></ul><ul><li>5% /year after MnGEO implementation </li></ul><ul><li>$2.2M funding increase for MnGEO </li></ul><ul><li>Yields net $10.1M savings over 10 years </li></ul><ul><li>Reducing the Cost of GIS </li></ul><ul><li>Improved coordination </li></ul><ul><li>Reduced duplication of effort </li></ul><ul><li>More efficient data storage/management </li></ul><ul><li>More effective software licensing </li></ul><ul><li>Shared web applications and services </li></ul><ul><li>Coordinated data acquisition, collection and compilation </li></ul><ul><li>Common data distribution portal </li></ul><ul><li>Communal strategic investments in data/technology </li></ul>
  8. 8. Everybody’s watching, expectations are high, we’ve got one shot to make this work. What are the risks? 39 <ul><li>Perceptions of insufficient transformation </li></ul><ul><ul><li>This must be more than re-branding </li></ul></ul><ul><li>Loss of agency GIS program support </li></ul><ul><ul><li>Continue transparency and active outreach to agencies </li></ul></ul><ul><ul><li>Especially larger agencies w/ enterprise programs: DOT, DNR, PCA (they have the least to gain) </li></ul></ul><ul><ul><li>Missing the unique timing of the Drive to Excellence initiative </li></ul></ul><ul><ul><li>Inadequate funding </li></ul></ul><ul><ul><li>Insufficient support for cross agency activities </li></ul></ul><ul><ul><li>Inadequate performance of shared services and resources </li></ul></ul>
  9. 9. <ul><li>Priorities Match priorities to legislative mandate. </li></ul><ul><li>Operational Evaluate existing services and make needed adjustments. </li></ul><ul><li>Organizational Evaluate capacities and make needed adjustments. </li></ul><ul><li>Resources Focus limited resources on high priorities and pursue options to fill the “resource gaps.” </li></ul><ul><li>Partnerships Identify strategic partnerships and work hard to make them work . </li></ul>MnGeo’s Challenging Journey Ahead
  10. 10. MnGeo’s MISSION Improve services statewide through the C oordinated, A ffordable, R eliable, and E ffective use of GIS. Coordinated Affordable Reliable Effective GIS
  11. 11. Chief Information Officer Office of Enterprise Technology Commissioner Department of Administration
  12. 12. MnGeo Organization Funding 5.5 FTE – Geo 0.5 FTE – Admin 1.0 FTE -- IT
  13. 13. The Journey: Pack a Lunch! <ul><li>Legislative awareness and support </li></ul><ul><li>Access to commissioners/cabinet </li></ul><ul><li>Invitations to advise agencies on their business. </li></ul><ul><ul><li>Stimulus Funding/State Investments (Finance) </li></ul></ul><ul><ul><li>Broadband (Commerce) </li></ul></ul><ul><ul><li>Public Safety, Transportation, Economic Development, Corrections </li></ul></ul><ul><li>Agency contributions to enterprise data and service initiatives </li></ul>The Journey: Worth the Trip!
  14. 14. Key Reminder! Respect and Involve Your Stakeholders
  15. 15. For More Information <ul><li>About the Minnesota Experience </li></ul><ul><li>http://www.gis.state.mn.us/committee/MSDI/dte.htm </li></ul><ul><li>David Arbeit – [email_address] </li></ul><ul><li>Michael Terner – [email_address] </li></ul>

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