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Minnesota GIS

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DESTINATION & POINT OF BEGINNING? …

DESTINATION & POINT OF BEGINNING?
GIS Reaches Enterprise Status in Minnesota

Published in: Technology, Education
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  • 1. NATIONAL STATES GEOGRAPHIC INFORMATION COUNCIL DESTINATION & POINT OF BEGINNING? GIS Reaches Enterprise Status in Minnesota
  • 2.
    • Developed over years with community input
    • Many setbacks along the way
    • Supported by CIO and 3 commissioner sponsors
    • Proposed as Governor reform initiative
    • Legislation sponsored by legislative leaders
    • Created by legislative action
    • Followed up with continued engagement
    News Flash: May 16, 2009 Minnesota Legislature Creates Geospatial Information Office
  • 3. The Journey: Pack a Lunch!
    • 1978: LMIC established – 1st state GIS program in nation?
    • 1990: First Strategic Plan for State GIS (PlanGraphics)
    • 1991: Executive Order creates Governor’s Council on GI
    • 2004: Second Strategic Plan for State GIS (GCGI)
    • 2006: FGDC CAP 50 States grant
    • 2007: Compass Points retreat recommends priorities
    • 2008: Enterprise GIS adopted as DTE Subcabinet initiative
    • 2009: MGIO authorized by legislation
    The Journey: Pack a Lunch!
  • 4. 2008
  • 5.
    • GIS cost to government:
      • Conservatively: $12,564,000 /yr
    • Thus, 10% efficiency would yield >$1M/yr. savings
    At our first meeting, the State CIO, Gopal Khana asked: “What is the GIS cost to government?” So we figured it out (approximately).
  • 6. 1 If we had an organization that did state government-wide, enterprise GIS coordination, what would it look like? We built a job description. Job Description for a Minnesota Geospatial Coordination Entity 3 major activities; 8 program elements Geospatial Coordination Technical Infrastructure Technical Support Coordination, Outreach, Communication Intra-government (agencies) Inter-government (Counties, Feds) Extra-government Data Coordination Data gaps Data Standards Data stewardship Aggregation of 3 rd party data Enterprise licensing Technology Coordination Project & procurement review Agency-based enterprise resources New enterprise technologies Data Services Deployment of an Enterprise Data Library Web Services Map services (OGC) Capability services (geocode) Training Formal, technical Guidance Mentoring Best practices Consulting & Project Support In-source vs. outsource
  • 7. When GIS utilization continues to grow, how do you build an economic business case? Cost avoidance. 41
    • Cost Avoidance Assumptions:
    • 10% /year current GIS cost growth rate
    • 5% /year after MnGEO implementation
    • $2.2M funding increase for MnGEO
    • Yields net $10.1M savings over 10 years
    • Reducing the Cost of GIS
    • Improved coordination
    • Reduced duplication of effort
    • More efficient data storage/management
    • More effective software licensing
    • Shared web applications and services
    • Coordinated data acquisition, collection and compilation
    • Common data distribution portal
    • Communal strategic investments in data/technology
  • 8. Everybody’s watching, expectations are high, we’ve got one shot to make this work. What are the risks? 39
    • Perceptions of insufficient transformation
      • This must be more than re-branding
    • Loss of agency GIS program support
      • Continue transparency and active outreach to agencies
      • Especially larger agencies w/ enterprise programs: DOT, DNR, PCA (they have the least to gain)
      • Missing the unique timing of the Drive to Excellence initiative
      • Inadequate funding
      • Insufficient support for cross agency activities
      • Inadequate performance of shared services and resources
  • 9.
    • Priorities Match priorities to legislative mandate.
    • Operational Evaluate existing services and make needed adjustments.
    • Organizational Evaluate capacities and make needed adjustments.
    • Resources Focus limited resources on high priorities and pursue options to fill the “resource gaps.”
    • Partnerships Identify strategic partnerships and work hard to make them work .
    MnGeo’s Challenging Journey Ahead
  • 10. MnGeo’s MISSION Improve services statewide through the C oordinated, A ffordable, R eliable, and E ffective use of GIS. Coordinated Affordable Reliable Effective GIS
  • 11. Chief Information Officer Office of Enterprise Technology Commissioner Department of Administration
  • 12. MnGeo Organization Funding 5.5 FTE – Geo 0.5 FTE – Admin 1.0 FTE -- IT
  • 13. The Journey: Pack a Lunch!
    • Legislative awareness and support
    • Access to commissioners/cabinet
    • Invitations to advise agencies on their business.
      • Stimulus Funding/State Investments (Finance)
      • Broadband (Commerce)
      • Public Safety, Transportation, Economic Development, Corrections
    • Agency contributions to enterprise data and service initiatives
    The Journey: Worth the Trip!
  • 14. Key Reminder! Respect and Involve Your Stakeholders
  • 15. For More Information
    • About the Minnesota Experience
    • http://www.gis.state.mn.us/committee/MSDI/dte.htm
    • David Arbeit – [email_address]
    • Michael Terner – [email_address]

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