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ENHANCING DATA FOR DECISION MAKING AND REPORTING THROUGH A WEB BASED MONITORING AND EVALUATION PLATFORM IN KENYA
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ENHANCING DATA FOR DECISION MAKING AND REPORTING THROUGH A WEB BASED MONITORING AND EVALUATION PLATFORM IN KENYA

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  • 1. SIXTH INTERNATIONAL CONFERENCE ON PEER EDUCATION, SEXUALITY, HIV AND AIDS Theme: ZERO AIDS NOW! Miles and Misses ENHANCING DATA FOR DECISION MAKING AND REPORTING THROUGH A WEB BASED MONITORING AND EVALUATION PLATFORM IN KENYA Authors: Kennedy O. Ochieng , Kaima Ruiga, Emmanuel Wamalwa, Marlin Jumbe, Joyce Waititu, Omondi Paul, Rosemary Mbaluka, Peris Karanja. Date: 20th June 2014
  • 2. ENHANCING DATA FOR DECISION MAKING AND REPORTING THROUGH A WEB BASED MONITORING AND EVALUATION PLATFORM IN KENYA Objective To share experiences of utilizing a web- based data capture and reporting platform in a HIV program with multiple reporting levels in Kenya.
  • 3. Introduction Design of GF7 program Reporting requirements ( Timelines & Tools) Report review cycle ( Including PUDR)
  • 4. Primary Data Collection Level -54 SRs SRSRSR SR Grants OfficersProgram Officers Grants CoordinatorM&E Coordinator P ro gr a m Fi na nc ial Program Manger HPD-Approval Level
  • 5. Background GF7 experience with paper-based report - Timeliness of reports - Completeness of reports - Turn- around time during review of reports - Logistics - Storage, safety and accessibility of documents
  • 6. Enter web reporting platform Definition: This is an online electronic document and records management system.
  • 7. Description: - Each implementing partner has a user interphase - Users have varying rights depending on the nature of their role in M&E (i.e data entry, data cleaning, report writing, report approval & submission) - Reporting done both online and offline
  • 8. Other features Data analysis Data presentation- Graphs, charts File attachments ( Pax. lists & photos) Offline mode ( For field staff) Email functionality User track log
  • 9. Advantages Timely report Complete reports Uniformity in reporting Cost reduction- logistics Instant feedback Ability to work offsite Storage and safety of information
  • 10. Disadvantage High initial set-up cost ( Set- up & Hosting, laptops for staff, skilled manpower) Need for internet to submit reports
  • 11. Lessons learnt The web-based data capture and reporting platform enhanced reporting at SR and PR level in a multi-level program. The platform enables real time decision making.
  • 12. Conclusion and recommendations The web- based platform improves efficiency and ensures quality in reporting and implementation of a multi-level program. There is and opportunity to explore how this platform can work in complementarity with other digital reporting gadgets like mobile phones and PDAs.
  • 13. Many thanks

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