Managing Your Time Effectively


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Managing Your Time Effectively

Do you find it difficult to juggle multiple priorities?

Do you wish someone could give you some new time management strategies?

This workshop will allow you to confront all of the directions that life pulls you: work, family, and of course – school! We’ll talk about how to prioritize and organize your life so that you can have time to enjoy yourself too!

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  • There are lots of things in a day that we all need to do like cook diner and clean the house and we have to create time to them. But they can also become a great way to avoid doing school work. Just like talking on the phone to a friend who wants to tell you about their day or checking your facebook account to see who might have posted a comment on your wall. Yes these are all things they should be done but are not always a priority.
  • this workshop will provide you with practical advice and effective techniques to help you balance your priorities and take control of your time. You will be introduced to a variety of time management tools and techniques that will assist you in developing a personalized approach to time management and organization that will help you effectively get through daily tasks, efficiently plan and execute large projects, and have time for reflection and leisure activities.
  • By taking the time to look at your learning contract and
  • When you organize and schedule your time you will be able to do all of the things in a day that you would like to. Remember it is all up to you how to best organize your time and to stick to your schedule.
  • Managing Your Time Effectively

    1. 1. Managing Your Time More Effectively Time Management Strategies for Work, School and Life
    2. 2. The Pieces of Academic Success Rationale Essay Academic Research
    3. 3. Learning Coaches, Peer Coaches, & Content Tutors • One-to-one appointments in-person or via phone, e-mail, Internet, etc. • Small group assistance (online & onsite) • Online Content Area Tutoring – Smarthinking - Curricular Support Face-to-Face & Online Support • NEC Academic Support - • Workshops (online & onsite) – • YouTube – • Enhancing the Academic Eye a self-paced or credit-bearing study - • Phasing out Dec 2010-- ANGEL Community Group - NEC Academic Support •Log in with your MyESC Username & Password Academic Support @ NEC Services & Resources Helping You Connect the Pieces for Academic Success
    4. 4.
    5. 5. What is a learning coach? A learning coach is someone who provides academic support to students in one-on-one or small group settings in all areas of the writing process and related study skills strategies including time management, organization, reading efficiency, developing a study plan, goal setting, critical thinking, library research skills, note-taking, and learning styles. Sarah Spence-Staulters is located in Latham working with Schenectady & Latham/Albany students Her hours are: Mondays – 3pm- 7:30pm Wednesdays – 3:00pm-7:30pm Fridays - 9am- 4pm Contact Sarah to make an appointment : (518) 783-6203 ext 5992 or ____________________________________________________________________________________________________ Kate Stockton is located in Latham working with Johnstown & Latham/Albany students Her hours are: Mondays - 4:00pm-7:30pm Wednesday - 4:00pm-7:30pm Thursdays - 4:00pm-8:00pm Contact Kate to make an appointment : (518) 783-6203 ext 5992 or Mary Sanders-Shartle is located in Saratoga working with Saratoga & Queensbury students Her hours are: Mondays – 12pm-2pm Wednesdays – 3pm-6pm Thursdays 4pm-6pm Contact Mary to make an appointment : (518) 587-2100 ext 2827 or ____________________________________________________________________ Meet the Learning Coaches
    6. 6. Starting in the November Term…
    7. 7. Helping You Connect the Pieces for Academic Success A peer coach is a current undergraduate or graduate student trained to guide and encourage other students in improving their academic performance and development as a life-long learner, focusing on general study skills, specific content-areas, navigating college resources, and developing within their Areas of Study. They work in both face-to-face and virtual environments. Peer coaches are trained under College Reading & Learning Association (CRLA) international standards for peer tutors and are either volunteers, work-study, or practicum students. Academic Support @ NEC
    8. 8. (Gallway’s Inner Game of Work)
    9. 9. Agenda • Academic Support What is it? What is available? • The Skills To Best Manage Your Time •Questions? (Stop us and ask throughout)
    10. 10. Goals for this workshop Learn how to prioritize Help you take control of your time Discuss how to create a personalized approach to managing your time Take some time to identify your own “time wasters” Provide you with practical advice & effective time management tools & techniques Learn how to use your Learning Contracts to help plan your time Any other personal goals???
    11. 11. TIME IS A VALUABLE COMMODITY We all have the same amount of time ~ ◦ 60 seconds in a minute, ◦ 60 minutes in an hour, ◦ 24 hours in a day, ◦ 168 hours in a week, ◦ 720 hours in a month, ◦ And 8,760 in a year. Time cannot be saved and it does not gain interest. There are no rollover minutes! How are you spending your time???
    12. 12. PRIORITIZATION Prioritization is essential to effective time management… Most time management experts will argue strongly that one must learn to differentiate between the important and the optional and discover how to judge the relative importance of each task to help in their scheduling. First, you must set aside an appropriate amount of time to attend life issues Second, you must learn how to differentiate the essential from the important. Third, you must be able to push the urgent items towards the top. Adapted from: Helpful hint: Do the worst things first
    13. 13. Prioritizing Your Time. IMPORTANT URGENT (Due Soon) NOT URGENT (Due in the Future) This is what should be finished 1st This is what should be finished 2nd NOT IMPORTANT This is what should be finished 3rd This is what should be done 4th Quadrant I: Crises, Pressing Problems, Deadline-driven projects Quadrant II: Prevention, Reflection, Planning, Recreation, Stress Management, Recognizing New Opportunities Quadrant III: Interruptions, Some Phone Calls, Some E-mail, Some Reports, Some Meetings, Pressing Matters Quadrant IV: Trivia, Busy Work, Some E-mail, Some Phone Calls, Escapist Activities (IM, TV, DVD, etc.) Adapted from Steven Covey’s First Things First Important & Urgent (crises, deadline- driven projects) Important & Not Urgent (preparation, prevention, planning, relationships) Urgent & Not Important (interruptions, many pressing matters) Not Urgent & Not Important (trivia, time wasters)
    14. 14. There are lots of ways to Procrastinate but they all waste time
    15. 15. Four Simple Reasons for Procrastination Difficult - the task seems hard to do; we naturally tend to avoid difficult things in favor of those which seem easy to us. Time-consuming - the task will take large blocks of time, and large blocks of time are unavailable until the weekend. Lack of knowledge or skills - no one wants to make mistakes, so wait until you learn how before you start. Fears - everyone will know how you screwed up. So how do I stop procrastinating…. The simple cure? Do everything opposite. Tell yourself: this isn't so hard, it won't take long, and I am sure that I know how to do it, or that I can learn while I'm doing it. SOURCE:
    16. 16. REALITY CHECK Approximately 10-16 hours per week is the optimum time for successful completion of a 4-credit study. In addition, it is important for you to have as regular a schedule as you can manage to meet the deadlines for assignments.
    17. 17. How can I best spend my discretionary time? Time with Family Running errands School work Rest, relaxation & reflection Time with friends Volunteering/Co mmunity Activities Others? How do I Organize and still do things I have and want to do ?
    18. 18. Spending your time Monday •1 hour playing with kids •1.5 hours for school Tuesday •1.5 hour carpool for ballet & grocery shopping •1 hour for school Wednesday •1 hour for school Thursday •½ hour getting kids to grandma’s for evening •3 hours for school Friday •3.5 family fun time Saturday •3 hours school •2 hours volunteering Sunday •2 hours of saved time for school (if needed) Total School Time •11.5 hours per week
    19. 19. Time Management Tools & Techniques Old school and New School tools to keep you organized
    20. 20. • Consider what you know about your constraints and how you prefer to organize yourself. • Pick the appropriate strategies and tool(s) to help you best organize your time. • Remember to be consistent with how you utilize your time management strategies and tools, and that all tools are not for everyone. Enhancing Your Personal Time Management System
    22. 22. ELECTRONIC TIME MANAGEMENT TOOLS Some Sites to help you organize:
    23. 23. How to use your time management tools • If using paper find a planner that is a good design for you be it hour day week or month you have to see it or it wont work. • If you choose to use electronic most phone’s and PDA’s have a calendar in the tools. For these you can also set an alarm to give you a reminder of your time. Each electronic device is different and forever changing so when in doubt check the manual.
    24. 24. Using Learning Contracts to Help You Organize Your Time A few minutes now will save you many in the future!
    25. 25. Review Learning Contract = Key Concepts = Critical Thinking Skills = Benefit to You
    26. 26. Review Learning Contract = Key Concepts = Critical Thinking Skills = Expectations & Requirements
    27. 27. = Key Materials = Due Date = Requirements Review Learning Contract
    28. 28. ORGANIZATIONAL BEHAVIOR Planning for Your 1st Set of Assignments
    29. 29. Week Monday Tuesday Wednesday Thursday Friday Saturday Sunday SEPTEMBER 1 10 11 12 13 14 15 16 Term Begins ORG BEHAVIOR Read Chaps 1 & 16 2 17 18 19 20 21 22 23 ORG BEHAVIOR Read Chaps 17 & 18 & 19 18 3 24 25 26 27 28 29 30 ORG BEHAVIOR Read & Take Notes Activity 12.5 & Start Write-up Case 4 (4-6 pages) OCTOBER 4 1 2 3 4 5 6 7 ORG BEHAVIOR Final Draft of Write up Case 4 (4-6 pages) 5 8 9 10 11 All Work Due 12 13 14 Columbus Day ORG BEHAVIO R Readings & Case 4 Due
    30. 30. ECONOMICS Planning for Your 1st Set of Assignments
    31. 31. Week Monday Tuesday Wednesday Thursday Friday Saturday Sunday SEPTEMBER 1 Term Begins 10 11 12 13 14 15 16 ECONOMICS Read Chap 1 Do QFT - 2 & 5 Do P&E - 1, 5 &10 ECONOMICS Read Chap 2 Do QFT – 3, 11, 16 Do P&E – 3 & 4 ORG BEHAVIOR Read Chaps 1 & 16 Spend time with the family 2 17 18 19 20 21 22 23 ECONOMICS Read Chap 3 Do QFT – 8 & 15 Do P&E – 4 & 5 ECONOMICS Read Chap 4 Do QFT – 3,8,14,15 Do P&E – 2 & 3 ORG BEHAVIOR Read Chaps 17 & 18 & 19 Spend time with the family 3 24 25 26 27 28 29 30 ECONOMICS Read Chap 6 Do QFT – 1, 9, 13 Do P&E – 8, 14, 17 ECONOMICS Read Chap 8 Do QFT – 1 & 2 Do P&E - 1, 7 & 9 ORG BEHAVIOR Read & Take Notes Activity 12.5 & Start Write-up Case 4 (4-6 pages) Spend time with the family OCTOBER 4 1 2 3 4 5 6 7 ECONOMICS Read Chap 9 Do QFT – 1 & 5 Do P&E - 1,3,5a,5b ORG BEHAVIOR Final Draft of Write up Case 4 (4-6 pages) Spend time with the family 5 8 9 10 11 All Work Due 13 14 Columbus Day ECON PROBS & ORG BEHAVIOR Readings & Case 4 Due Spend time with the family
    32. 32. Fall 2010 Workshop Schedule Sept. 20 Start the Term Right 27 Time Management 29 Start the Term Right Oct. 4 Navigating the ESC Websites 6 Critical Thinking 8 Introduction Library Skills ( 10am-11am ) 13 Navigating the ESC Websites 14 Time Management 18 Critical Thinking 20 Reading More Efficiently 25 Leveraging Your learning Style 28 Unblock the Writing Experience Nov. 1 Reading more Efficiently 3 3 Introduction to Library Skills 8 Unblocking the Writing Experience 17 Stress Management 19 Time Management (10am-11am) 22 Resume and Cover Letter Writing Dec. 1 Stress Management 6 Ending the Term Right 8 Ending the Term Right 9 Writing a Rational Essay 13 Stress Management 20 Resume and Cover Letter Writing
    33. 33. Please give us your feedback at: Thank you for attending tonight's workshop If you would like to view this worship again to refresh your memory or just for fun please visit: