Volunteer time as match-funding - experience in Wales

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The presentation was a workshop at NCVO's European Funding Network's event LEPs, Growth and EU funds on Wednesday 25 September 2013.

The presentation was by Judith Stone, from WCVA and looks at using volunteer time as match funding.

Find out more about the event 'LEPs, Growth and EU funds': http://europeanfundingnetwork.eu/events/engaging-with-your-leps

Find out more about NCVO's European Funding network: http://europeanfundingnetwork.eu/

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Volunteer time as match-funding - experience in Wales

  1. 1. Volunteer time as match funding in- kind – experience in Wales Judith Stone Third Sector European Team (3-SET) Wales Council for Voluntary Action  www.wcva.org.uk  0800 2888 329  help@wcva.org.uk
  2. 2. • Structural Funds Programmes in Wales • Volunteer time as match funding in-kind: – Theory – Practice • The distinction between volunteers (unpaid staff) and ESF participants • Notional hourly rates • Evidence for audit • Guidance
  3. 3. Structural Funds in Wales 2007-2013 • Managed by the Welsh European Funding Office • Direct bidding – not co-financing • 275 projects funded • Lead (and joint) sponsors and procured delivery agents • Welsh Government departments and other government sponsored bodies; local authorities; universities; third sector
  4. 4. Match funding • There are two types of match funding, PUBLIC and PRIVATE • Which projects can receive as either ACTUAL or IN-KIND match funding
  5. 5. Actual or in-kind? • ACTUAL match funding is direct payments for the project or the donation of paid staff to work on the project. • IN-KIND match funding is goods or services supplied to the project with no cash transaction, including volunteer time.
  6. 6. Volunteers Un-paid workers, helping to deliver the project (i.e. donating their time for free) vs. Participants in/beneficiaries of the project (i.e. a cost to the project)
  7. 7. Remember: A volunteer cannot simultaneously benefit from the project and be used as match funding in-kind!
  8. 8. The theory • Genuine added value • Community buy in • Notional hourly rates
  9. 9. The practice • Include estimated volunteer time in the budget • Include actual volunteer time in-kind in your claim, based on a verifiable audit trail: – Timesheets; role profiles; travel & subsistence claims • In-kind match funding should not exceed more than 30% of the total project cost
  10. 10. Notional hourly rates • For each volunteer role – E.g. Project Manager £21.57 p/h; Trainer £13.05 p/h; Administrator £9.97 p/h • Based on actual activity
  11. 11. Guidance • WCVA information sheet: Using volunteer time as match funding in-kind • WEFO Guidance on In-kind match funding (includes notional rates) • WEFO Guidance on Procurement and match funding
  12. 12. Thank you for listening! Please contact me for further information: jstone@wcva.org.uk; 0800 2888 329

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