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2011 FEDCON Summit

2011 FEDCON Summit

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  • SANJEEV:Repair Needs = PRV(1-(Condition Index/100))
  • SANJEEV: Repair Needs = PRV(1-(Condition Index/100))
  • SANJEEV:

Transcript

  • 1. Department of Homeland Security Real Property Programs Perspectives for Sustainable Management
  • 2. DHS Mission• Preventing Terrorism and Enhancing Security• Securing and Managing our Borders• Enforcing and Administering our Immigration Laws• Ensuring resilience to Disasters
  • 3. Real Property- Management Objectives• Facilitate Mission Readiness of Assets• Ensure Mission Suitability of Assets• Optimize Efficiencies in the Asset Portfolio• Implement Sustainable Practices• Manage Risk and Compliance
  • 4. DHS Components• Diverse missions and long legacies: Top real property holding legacy Components as a percent of total assets: – US Coast Guard: 80% – Customs and Border Protection: 10% – Immigration and Customs Enforcement: 5% – Others: 5%• Independent budgetary and reporting lines• Different organizational construct than DoD
  • 5. Real Property Initiatives• Cost Savings Programs Cost Savings – Consolidation – Co-location – Flexible Workplace Strategies Facility Energy Condition – Disposition Assessments Management• Asset Energy & Environmental Management• Capital Planning• Warrants• Facility Condition Assessments Warrants Capital Planning – Serve as inputs into Capital Planning – Integrated DHS wide process – Common approach to estimate values & repair needs
  • 6. Key drivers of Improved Federal Real Property Asset Management• EO 13327: Federal Real Property Asset Management • Promote efficient and economical use of real property resources. • Increase management attention to real property reform. • Establish clear real property goals and objectives. • Consolidate and coordinate data to enhance decision-making for investment and divestment of federal real property. • Major real property holding federal entities include the GSA and DOS, along with agencies such as the USPS, State, VA, Justice Treasury and others.• EO 13514: Federal Leadership in Environmental, Energy, and Economic Performance: – Sustainable practices – energy management and design – Reduce energy & fuel usage and GHG generation• General Accountability Office (GAO) reports indicating areas of risk and recommendations for improvements.• Internal DHS initiatives
  • 7. Real Property Portfolio Summary (GSF & Dollars in millions)Measure FY2008 FY2009 FY2010 FY2011Assets* 33,671 36,988 38,401 38,678Land Acreage 148,607 119,368 112,110 110,901Total GSF** 92.4 91.5 93.2 93.8Leased GSF 49.8 48 49.4 50Replacement Value $17,349 $24,138 $23,417 $23,713Repair Needs $2,542 $2,184 $1,727 $1,316Operating Costs $1,804 $1,717 $1,883 $2,077*Assets includes buildings, structures and land**Includes buildings and some structures measures in GSF
  • 8. Real Property Portfolio Summary – NC (Dollars in millions)Measure FY2008 FY2009 FY2010 FY2011Assets* 849 1,241 1,206 1,190Land Acreage 1,306 1,236 1,236 1,223Total GSF** 1.74 1.94 1.33 1.93Leased GSF 397,247 438,282 422,333 429,143Replacement Value $484 $716 $725 $730Repair Needs $28 $48 $43 $24Operating Costs $18 $14 $14 $29*Assets includes buildings, structures and land**Includes buildings and some structures measures in GSF
  • 9. Cost Savings Has the asset Is the asset older been evaluated for than 50 years? historic status? Yes NO Yes Perform historic status evaluation of the asset Is it a historic facility? Asset Status Status = Excess Yes Status = active/inactive Asset is declared Excess Yes (Excess Status (Level 5) Report) Is there a Federal Is the facility need? (Mission utilized? Dependency) Look for sharing or out-leasing Yes opportunity Yes Disposition of the asset/ NO NO facility (Mission dependency (Level 4) Report) Is the facility Is the facility in utilized? good condition? (unutilized) Yes NO Yes NO Disposition or look for Upgrade the asset sharing opportunities Does the facility Is the facility in (Utilization (Level 3) Report) operate good condition? efficiently? NO Legend Yes Mission Dependency Yes NO Disposition, replace, or upgrade Does the facility the asset/facility (Condition operate Yes: Mission Critical or Mission Dependent Index Level 2(a) Report) No: Not Mission Dependant efficiently? (opKeep the asset Upgrade the asset costs) Utilization Yes Yes: Over-Utilized NO No: Under-Utilized or Not Utilized Keep asset (retain Disposition, replace, or Condition Index Asset (Level 1) upgrade the asset/facility Yes: Condition Index ≥ 90% (Value Configurable) Report) (O & M (Level 2(b) Report) No: Condition Index < 90% Op Costs Yes: Is the ratio of Annual Operating Costs to Square Footage for the asset < the 75th percentile (Value Configurable) No: Is the ratio of Annual Operating Costs to Square Footage for the asset ≥ the 75th percentile (Value Configurable)
  • 10. Capital Planning Repair Projects RepairRequirements Repair Projects – May be bundled based on type and/or geography 1. Repair/Renovation vs. Replacement New Decisions Renovation Projects FunctionalRequirements 2. Disposal Decisions Renovation Projects – (Existing 3. Procurement Accomplish some aspect of Facilities) Strategy Decisions repairs through facility renovation Planning Process Based on New Facility Business Rules for the above Demolition ProjectsRequirements Demolition Projects – Preclude /nullify the need for repair projects based on the planned demolition date New Construction Projects
  • 11. Real Estate Warrants• Component prepares the warrant application in accordance with DHS Instruction 119-02-002• DHS Warrants Program Manager Review – If the warrant application is incomplete or deficient, it is sent back to the Component for completion and resubmission – A completed application is sent for Review Board approval• Review Board comprising of DHS Warrants Program Manager, DHS Director of Real Property and Director of DHS/ALM reviews and approves, the completed warrant application and forwards for CAO’s signature approval• CAO approves the warrant application• A certificate of appointment is issues by the CAO’s office and transmitted to the Components. The warrant is now complete.
  • 12. Working with the DHS• What services are procured by the DHS• What are the resources
  • 13. DHS Acquisition – Open for Businesshttp://www.dhs.gov/xopnbizSingle, web based, point of entry for information• Homeland Security Acquisition Regulation (HSAR) and Homeland Security Acquisitions Manual (HSAM)• Bus Conferences: Govt wide events• Current Contracting Opportunities• Forecast of Opportunities (http://apfs.dhs.gov/)• Business & SB specialists by Component
  • 14. DHS Acquisition - SB Assistance• Small Business Vendor Outreach Sessions – 15 min appointments• SB Conferences: Govt wide events• Office of Small & Disadvantages Business Utilization (OSDBU)• DHS Mentor Protégé Program - Features three incentives – pre-award – post-award – annual recognition
  • 15. DHS Acquisition - Points of Contact – Industry Liaison: Mui Erkun, Procurement Ombudsman, mui.erkun@hq.dhs.gov, (202) 447-5300 – OSDBU: Sharon Davis, sharon.davis@dhs.gov, (202) 447-0104 – OSDBU: Teneshia Alston, teneshia.alston@dhs.gov, (202) 447-5280 – Prime Contractor: http://www.dhs.gov/xopnbiz/smallbusiness/gc_11926 41073262.shtm – Competition Advocates – SB Specialists
  • 16. PresentersGail Oklesson, Sr. Realty SpecialistDHS-OCAOgail.oklesson@dhs.govSanjeev K. Sharma, P.E., PMPApplied Intellect, LLC.(703) 801-7025sanjeev.sharma@ap-in.comwww.ap-in.comJonathan Cohn, Real Estate ConsultantDeloitte Consulting, LLP(571) 882-6426jcohn@deloitte.com