Randall Bowman Michelle Cosby Jenny Dale Nina Exner Susan Neilson Anders Selhorst Kathy Shields Jennifer Ballance eLearning Librarian Central Piedmont Community College P | 704-330-6929 E | [email_address]
Getting Started and Best Practices
Libguides at CPCC Hi, I am Jennifer Ballance, I am the eLearning Librarian at Central Piedmont Community College in Charlotte. I am Going to talk about how we got started with our libguides and the Best Practices we came up with,. How we are using and promoting them at CPCC. (NEXT SLIDE)
When we started planning the implementation of our libguides We needed to Plan for many different people building many guides… and set up some framework for that. And while Libguides are super user friendly which makes starting from scratch each time really easy, there is really no need to reinvent the wheel each time, so our online services librarian steve osler created a template (NEXT SLIDE)
Template You get “quality control” You get speedy libguide creation that librarians could copy for each brand new libguide. The basic template does two things- (NEXT) It gives us quality control – it holds the guides to our “best practices” there are not tons of tabs on each guide- no crazy color combinations– no author boxes all over the place–if you keep your format the same throughout the guides- students learn from guide to guide where to expect to find something… the contact info for the librarian is always going to be on the right– or whatever you have trained them to expect… And secondly (NEXT) – a template makes creating a new libguide super speedy. And speaking of super speedy. (next slide)
Template Pre-Built Content adding pre-built content into one master guide creates a repository of commonly used boxes- so when you want to add for example, a search box --- (NEXT) then it is right there to choose from – also when a link or description changes– if you are linked to that box rather than having copied it– all guides are updated simultaneously. (NEXT SLIDE)
http://researchguides.cpcc.edu/searchboxes So Steve Created us a libguide of just search boxes for our databases. This is the libguide he created- so when we are in our libguide we can simply click, “add new box” and then choose “reuse existing box” and copy what we want from this guide. (NEXT SLIDE)
Template Pre-Built Content Policies and Procedures Steve also created us a libguide that lists all of our best practices, policies and procedures he trained everyone one on one so that we are all on the same page. And Only Steve and I have admin rights to all of the guides.. This creates a “go-to” person for the guides in general. Not because we are being total control freaks… ;-) (next slide)
We also have a guide for each subject and a person for each guide (NEXT) we have assigned a librarian for each of the subject areas in our curriculum. (NEXT) And those librarians are then responsible for maintaining that libguide– and in the future when libguides are part of every online course we offer at CPCC- we will have built-in embedded librarians for each course– (click new slide)
j Embedded Librarians Partnering with other departments Tracking QR code usage Displays Internally for librarians Class Guide vs. General Subject Guide
Notes for previous slide
which leads me to how we are using libguides at CPCC.
(NEXT) We now Use them exclusively for delivery of content for our online embedded librarian service- initially we created a button in Blackboard and put information on that page like links to databases and tutorials but now with Libguides, we still have the Your Librarian button- but this button now links students directly to the libguide we’ve created for the course. In the future we will have a Your Librarian button in every course and will be using a code that has that your librarian button initiate a code that searches the libguides and will point to the correct libguide for the class. Without us having to “embed a librarian” in the course --------this is why having a person for each guide is really important-
(NEXT) We create general subject guides- which are just that- a general overview on a topic- religion, drama, COM, Art… then we make class guides which are for specific courses and specific sections of a course- this way we can speak directly to an assignment in the course. We unpublish these particular guides at the end of each semester. That way an instructor has to ask us to re-publish them- and it gives us an opportunity to make sure they are current and still fit the course.
(NEXT) We use them a lot in internally--------
The head of library instruction and I created a publically available libguide which lists various teaching activities, resources, videos etc- there is a description of the activity, a person to contact, a reference of where the activity originated, what IL standard it addresses and in the future, a video of the activity in action- (click second button http://researchguides.cpcc.edu/libraryinstruction )
There is also one for reference staff, It has links to commonly used documents in our shared drive, periodically asked questions- you know the ones you get once a semester… enough to need the usual answer you give but not often enough to remember what that answer was…
(NEXT) We have most recently begun using them as a way to partner with other campus departments. I am working with our Basic Skills department and creating links to lessons on math and reading for students who are not able to attend the GED lab sessions but need to continue working on those skills. The links are not to CPCC library restricted resources but rather point to free web sources. Another colleague is working with our student government staff member and is helping her create an informational guide for student government student leaders. This libguides format allows us to “curate” the information and provide information that is publically accessible.
(NEXT) Julie Obst, our Harper Campus librarian, has created a duplicate of all of our general subject libguides, she put QR in the URL of the libguide to enable her to track whether a student accessed the guide via the QR pic. - she placed these QR pictures in the stacks and students can scan them to lead them to the libguides for that subject. Find out more about this project – as well as data on how many students use smartphones-- at Julie’s poster session. Thursday 3:30-4:15
(NEXT) In February and March we will be using them to create information pages for our displays for Black History month and for women's history month—we are going to have portraits of notable African Americans and women around the library- there will be QR codes and written URLs on the posters with “who am i?” on the posters- the QR and URLs will point visitors to a short libguide on the person. (NEXT SLIDE)
‘ soft launch’ Blog post Email signature Some small ways we are starting to promote the libguides are (NEXT) I have a link to my libguides profile page in my Email signature. I like the link in my email because I often send students emails before I teach a session for their class, and also just for general professional sharing… (NEXT) Our head of library instruction started a blog for our faculty, we write posts about things we are doing in the library that impact instruction- or might be of interest to them for general education interest. Recently I wrote a post about our libguides. (NEXT) We did a ‘soft launch’ of our libguides when we first got them, which was last Fall, but now that we have more we are more openly promoting them and they will soon have a much more prominent spot on our library homepage. (NEXT SLIDE)