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Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
Working with City Council Committees
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Working with City Council Committees

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City Council Committees are one way for you to have impact on legislation while it is being developed. This program will describe each committee, its current members, the subjects it handles, and key …

City Council Committees are one way for you to have impact on legislation while it is being developed. This program will describe each committee, its current members, the subjects it handles, and key staff contacts. You will find out how to use the Early Notification System to get agendas by electronic mail. You will learn how to use the online Council File system to obtain documents relating to issues pending before the City Council, along with the history and current disposition of each Council File. You will learn how to file a Community Impact Statement to place the official actions of your neighborhood council into the Council File.

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  • 1. Working With CityCouncil Committees Presented by: Shannon Hoppes Office of the City Clerk Council and Public Services (213) 978-1050 Shannon.Hoppes@LACity.org September 24, 2011
  • 2. Council and Public Services Some responsibilities include: – Assist in running Council meetings – Record keepers for Council meetings – Write reports for Council consideration – Prepare all Council related agendas – Receive, process, and refer all incoming reports – Record all legislative actions of Council – Process contracts – Receive/process all claims 2
  • 3. Presentation Overview– Legislative Process– Committees  Members and their responsibilities  Formation  Contacts– Council File Management System  Access  Navigate  Features 3
  • 4. Presentation Overview– How to Track Important Issues  Early Notification System (ENS) (agenda, referral subscriptions)  Council/Committee Audio/Video on Demand– Community Impact Statements (CIS)  What is a CIS?  Why is a CIS important?  How does a Neighborhood Council submit a CIS?  Helpful hints 4
  • 5. Legislative Process Motion/department report is introduced/ submitted President/Clerk sends to appropriate committee(s) Item processed through City Clerk Committee holds hearings and forwards to Council with recommendation(s) Council votes on committee recommendation(s) and Council can:  Approve - City Attorney prepares ordinance  Reject and/or return to committee(s) 5
  • 6. Legislative Process Continued… Most Council actions require eight votes Ordinances require 12 votes If ordinance is not approved with unanimous vote of 12, item is held over for second vote Ordinances must be signed by Mayor before they become law Council can override Mayoral veto within 45 days with 10 votes 6
  • 7. Committees Members – Appointed by Council President – Up to five members, seven for Ad Hocs – 15 Standing, 3 Ad Hoc Responsibilities – Become informed of City business and oversee functions of City government – Report information and make recommendations for Council to properly legislative Formed – Per Charter – Typically every odd year by Council President – By Resolution adopted by Council 7
  • 8. City CouncilCommittees: http://cityclerk.lacity.org/cps/pdf/clkasgn.pdf 8
  • 9. Council File Management System (CFMS) What is CFMS? – Comprehensive, electronic file index of Council Files – Summary and detail of all legislation considered or acted on by Council – Contains records of legislation, commendatory resolutions, Council votes, scanned reports/documents 9
  • 10. Access – www.lacity.org Access CFMS 10
  • 11. Access –www.cityclerk.lacity.org 11
  • 12. Features of CFMS Simple and Advanced search Reporting capabilities Hyperlinks within reports All-in-one viewing – Council File activity – Documents linked to file activity – Council votes RSS feeds E-mail notifications 12
  • 13. Conduct searches two ways:Simple and Advanced Search Access Help info 13
  • 14. 14
  • 15. Navigate 15
  • 16. Navigate 16
  • 17. Navigate 17
  • 18. 18
  • 19. Reporting Features 19
  • 20. Reporting Features 20
  • 21. RSS Feed and Email Notification 21
  • 22. How to Track Important IssuesUse Your Tools/Resources Access the City’s/Clerk’s websites – Subscribe via the Early Notification System (ENS) to:  Agendas – Council, Committees, Commissions  Council Referrals – CFMS  RSS Feeds  E-mail notifications – View calendars and meeting schedules – Video/Audio on Demand - view past and present Council and Committee meetings – Subscribe to City Clerk’s Twitter account - http://twitter.com/#!/LACityClerk 22
  • 23. How to Advocate for Important Issues Build a Rapport – Council Offices – City Clerk’s Office – Departments/Commissions – Other Neighborhood Councils 23
  • 24. ENS, Calendars, Agendas, Council,Commission, andDepartmentContact Info 24
  • 25. Access – www.cityclerk.lacity.orgAgendas Audio/Video onDemand 25
  • 26. VariousSubscriptions Via ENS 26
  • 27. Community Impact Statements Official statements and positions adopted by a Neighborhood Council on issues pending before the City’s decision makers Community Impact Statements can be about any issue for which there is a Council File Neighborhood Councils can express support, opposition, suggestions, or modifications to and about any matter pending before the City Council, its committees, or City commissions 27
  • 28. A Way to Make Your Community’s Voice Heard A way for Neighborhood Council’s to weigh in on matters CISs indicated on official agendas of the City Council, its committees, and City commissions Permanent part of Council Files 28
  • 29. What are Official Statements and Positions? Express the position of a Neighborhood Council as a whole, and should not be used to express personal opinions Statements accepted from NCs that have governing boards in place, and have voted in a public meeting (in accord with the Brown Act) to approve the Statement or to establish the process for issuing Statements Either the Statement, or an attachment thereto, should include information about how the Statement was arrived at and approved by the NC.  Was the vote by the entire NC, by a committee, or by an officer authorized by the NC board to take positions? 29
  • 30. How to Submit Community Impact Statements Can be sent to the City Clerk via online, email, mail, fax, or hand-delivery Online Access – Each NC Board may designate up to 5 individuals who will have Passwords and IDs to log onto the on-line CIS system. – All requests for access to the on-line system are handled by staff with Neighborhood Empowerment. – The on-line log-in can be accessed from through the web page of the Clerk of the City or through DONE’s web page. All statements MUST contain a Council File number. 30
  • 31. How to SubmitCommunity Impact Statements Can be sent to the City Clerk via – Internet  http://cityclerk.lacity.org/cis/ – Email  Assigned Committee Clerk or Sharon.dickinson@lacity.org – Fax  213-978-1079 – Mail/Hand-delivery  City Clerk, 200 N. Spring Street, Room 395, Los Angeles, CA 90012 31
  • 32. Helpful Hints Be proactive – form generic statements on specific topics Email statements directly to City Clerk No longer 100 word limit to statements 32
  • 33. 33
  • 34. Usingthe CIS WebService 34
  • 35. Using theCIS Web Service 35
  • 36. Usingthe CIS WebService 36
  • 37. Using the CISWeb Service 37
  • 38. How ToSubmit Guide 38
  • 39. CISReferenced on Council Agenda 39
  • 40. Sample StatementsSubmitted via Fax Submitted via Internet Fax 40
  • 41. Sample Letter AccompanyingCommunity Impact Statement 41
  • 42. Resources to Help You Succeed Department of Neighborhood Empowerment: http://www.lacityneighborhoods.com. Tel. (213) 485- 1360. City Clerk: http://cityclerk.lacity.org. Tel. (213) 978- 1020. City’s website: www.LACITY.org. 42
  • 43. Thank You For Getting InvolvedIn Your City Government Presented and Prepared by: Shannon Hoppes Office of the City Clerk Council and Public Services Office of the City Clerk Council and Public Services Division Room 395, City Hall 200 North Spring Street Los Angeles, CA 90012 (213) 978-1133 www.lacity.org September 24, 2011

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