Who and What Do You Need to Know To Get Things Done? – Judi Daniels - Meetings
The art of running a meetingUh oh … I’m in charge … What do I do now? • Be prepared • Be organized • Print a large-font agenda • Get help (arranging tables, distributing handouts) • Get a microphone • Introduce yourself and welcome people • Keep the meeting moving: time limits (get a timer), stay on topic, learn to cut off comments that are not moving the discussion forward • Know your agenda, your bylaws and your topics (if you have a speaker on a specific topic, find out about it before the meeting) • Visit a neighboring NC meeting – the most important lesson may be what you don’t like rather than good ways to run a meeting • Get a mentor but remember that your mentor may not be good at all tasks • Have the person sitting next to you help you keep track of where there are hands up waiting to make comments or tallying votes, etc • Make sure your motions are what you want, specific enough to cover what you intended but not too specific that you can’t accomplish what you intended • Confused about a procedural issue? Take a moment to think it out. • Roberts Rules for Dummies / Idiot’s Guide to Roberts Rules • Other library resources on “How to Run a Meeting”Outreach – Where are my stakeholders hiding? • Go where the people are in your community and go when the people are there • Keep going back to where the people are • Make sure people know who you are and what you do (what the NC does) • Make sure you follow up if someone asks for help – even if you can only refer them somewhere else without solving their problem. • Have a flyer or a business card or some means for them to find you – don’t just tell them an “easy” website and expect them to remember it.