Custom InterfaceToEbsco A to ZAdminPeter KoonzThe College of Saint RoseAlbany, NY
NoteThis Powerpoint presentation was created largely to providescreenshots and other bits of information for inclusion on ...
Ebsco provides two ways to change customholdings information:1. Download holdings in .csv format – makenecessary changes –...
The Working Download File……WE WANTED FRIENDLIER!!!
Limitations & HazardsThe Custom Editor does not provide access to all fieldsWe found the process of downloading the data, ...
My solution was to use Microsoft Access to create asimple program to help with some basic A to Zmaintenance tasks:1. Prese...
Access Database Title FormIncludes records for approx. 77,000 custom & managed holdingsData from Ebsco A to Z download data
Access Database Holdings FormThis is a form with data for the LinkID-level data
Making ChangesChange holdings dates on this form…And then add to theUPLOAD FILE
Make as many changes to asmany titles as you need to…When you CREATE FINALUPLOAD FILE, a column-delimited txt file will be...
From the A to ZTitleWizard, chooseUPLOADCOLLECTIONSelect thefile you justcreated…AndUPLOADEbsco A to Z Admin: Upload Your ...
Your changes will be reflected on the publicsearch interface almost immediately…
Why & What?
Modify any field in our Custom Holdings: Multiple Fields Multiple Records
Create a Formatted, Custom Upload File: Formatted as tab-delimited, text file Ebsco field headings in the first row Jus...
Log change: Formatted as tab-delimited, text file Ebsco field headings in the first row Just like Ebsco A to Z likes!
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Custom Interface to Ebsco A to Z

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This Powerpoint presentation was created largely to provide screenshots and other bits of information for inclusion on a poster board for the Great Ideas Showcase.

Presenter: Peter Koonz, The College of Saint Rose

Published in: Education, Technology
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Custom Interface to Ebsco A to Z

  1. 1. Custom InterfaceToEbsco A to ZAdminPeter KoonzThe College of Saint RoseAlbany, NY
  2. 2. NoteThis Powerpoint presentation was created largely to providescreenshots and other bits of information for inclusion on a posterboard for the Great Ideas Showcase. As such, it does not hold togetherwell as a explanation of the program I created.Nonetheless, you may glimpse the basic idea behind this custominterface, and I’m happy to answer any questions you might have.Peter KoonzThe College of Saint Rosekoonzp@strose.edu
  3. 3. Ebsco provides two ways to change customholdings information:1. Download holdings in .csv format – makenecessary changes – upload data back incolumn-delimited text format2. Use Ebsco’s Custom Editor tool to makechanges to individual records.
  4. 4. The Working Download File……WE WANTED FRIENDLIER!!!
  5. 5. Limitations & HazardsThe Custom Editor does not provide access to all fieldsWe found the process of downloading the data, reviewing& changing in Excel, and saving properly introduced manyopportunities for problems.To prove this point, we managed to wipe out a week’sworth of changes by uploading a dated set of data.
  6. 6. My solution was to use Microsoft Access to create asimple program to help with some basic A to Zmaintenance tasks:1. Present all relevant fields from a record in a form2. Allow edits to any field3. Provide an easy way to build an upload file4. Incorporate one-click functionality to create the tab-delimited text file that Ebsco requires for uploadingchanges to custom holdings.All-in-all it has been useful and has simplified the workflow for making changes to our custom holdings.
  7. 7. Access Database Title FormIncludes records for approx. 77,000 custom & managed holdingsData from Ebsco A to Z download data
  8. 8. Access Database Holdings FormThis is a form with data for the LinkID-level data
  9. 9. Making ChangesChange holdings dates on this form…And then add to theUPLOAD FILE
  10. 10. Make as many changes to asmany titles as you need to…When you CREATE FINALUPLOAD FILE, a column-delimited txt file will be createdin the specifications needed byEbsco A to Z AdminAnd looksomething likethis in Notepad
  11. 11. From the A to ZTitleWizard, chooseUPLOADCOLLECTIONSelect thefile you justcreated…AndUPLOADEbsco A to Z Admin: Upload Your File
  12. 12. Your changes will be reflected on the publicsearch interface almost immediately…
  13. 13. Why & What?
  14. 14. Modify any field in our Custom Holdings: Multiple Fields Multiple Records
  15. 15. Create a Formatted, Custom Upload File: Formatted as tab-delimited, text file Ebsco field headings in the first row Just like Ebsco A to Z likes!
  16. 16. Log change: Formatted as tab-delimited, text file Ebsco field headings in the first row Just like Ebsco A to Z likes!

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