Ok slides final

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Ok slides final

  1. 1. Early Lessons learned “Connecting the docs” Oklahoma’s ABCD III Project <ul><li>Terrie Fritz, MSW, LCSW / External Relations Coordinator / Oklahoma Health Care Authority </li></ul><ul><li>MAY 23, 2011 Webinar </li></ul>
  2. 2. Background – identification of issu e <ul><li>Our experience shows that many PCPs have not incorporated the use of formal developmental screening and referral to Early Intervention </li></ul><ul><li>Our project has 4 pilot sites with varying resources, needs, and motivations </li></ul><ul><li>How do we build a program that… </li></ul><ul><ul><li>Respects individual community needs/preferences </li></ul></ul><ul><ul><li>Balances the needs of the 5 core state agency partners, PCPs, and families </li></ul></ul><ul><ul><li>Allows eventual statewide spread and a mechanism for sustainability? </li></ul></ul>
  3. 3. Background – OK’s building blocks <ul><li>State infrastructure of early childhood services & collaboration, including efforts for past 3 years to increase developmental screening by PCPs </li></ul><ul><li>Web portal (Patient Services Reminder System), developed by the OUHSC Dept. of Family and Preventive Medicine (DFPM) </li></ul><ul><li>Practice Facilitation/Practice Enhancement Assistant (PEA) group at DFPM </li></ul><ul><li>ABCD3 operates within the OHCA Medical Home initiative and overarching, pilot Health Access Networks (HANs) </li></ul>
  4. 4. Intervention – Community Core Groups Local county teams mirror the state team structure STATE TEAM LOCAL TEAMS (x 4) *OHCA- Medicaid , EI- SoonerStart Early Intervention , CG- Child Guidance , CC- Sooner SUCCESS Care Coordination , OFN- OK Family Network, PEA -Practice Enhancement Asst
  5. 5. Interventions – Web portal <ul><li>What is a “web portal” </li></ul><ul><ul><li>A web-based interface to a more extensive data and communication system </li></ul></ul><ul><li>History of portal development </li></ul><ul><ul><li>Registry function </li></ul></ul><ul><ul><li>Web-based version </li></ul></ul><ul><ul><li>Patient Wellness Portal </li></ul></ul><ul><ul><li>Referral Tracking Module </li></ul></ul><ul><li>Financing and Development </li></ul><ul><li>Security of the portal </li></ul><ul><ul><li>Robust physical, hardware, software, and personal security measures </li></ul></ul>
  6. 6. Intervention – Community Core Groups Triaging of “requests for services”
  7. 7. Portal – Management of referrals <ul><li>This shows all of the referral case loads in the system. </li></ul><ul><li>Sorted by Pending, Processing, Responded or Completed (red, yellow, brown, green) </li></ul>
  8. 8. Implications – early lessons learned <ul><li>ABCD3 “closing the loop” goal while conceptually simple is practically very complicated to implement </li></ul><ul><li>We’ve experienced greater receptivity to the web portal than originally anticipated </li></ul><ul><li>Partnering agencies have been willing to dedicate time and resources (state and community) to accomplish the shared vision and a successful project </li></ul><ul><li>The lessons learned are translatable to other health concerns that involve community resources in non-health care service sectors </li></ul>
  9. 9. Thank you! QUESTIONS?

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