Preparing for an                                                              NPR 7120.5D                                 ...
Agenda• The GRAIL mission• Preparing for a NASA Procedural Requirements (NPR)  7120.5D Preliminary Design Review (PDR)    ...
The GRAIL Mission• The Gravity Recovery And Interior Laboratory (GRAIL)  mission was selected by NASA as a Discovery Progr...
The GRAIL Mission (cont.)• Science objectives:                                   • Science measurements and payload:    – ...
The GRAIL Mission (cont.)WatkinsTaylor                   This document has been reviewed for export control and it does NO...
PDR Preparation: Organization• The project established a review preparation team with key roles:    – Review Captain      ...
PDR Preparation: ScheduleTaylor                     This document has been reviewed for export control and it does NOT con...
PDR Preparation: Schedule (cont.)Taylor                      This document has been reviewed for export control and it doe...
Pre-PDR Reviews• NPR 7120.5D requires, at time of Project PDR, a project Integrated Baseline    – Technical, schedule, cos...
Pre-PDR Reviews: ScheduleTaylor                    This document has been reviewed for export control and it does NOT cont...
Gate Products• NPR 7120.5D and NPR 7123.1 specify gate products as entrance criteria for the  review/deliverables to suppo...
Gate Products (cont.)Taylor                       This document has been reviewed for export control and it does NOT conta...
Gate Products (cont.)Taylor                       This document has been reviewed for export control and it does NOT conta...
Presentation Materials• GRAIL took a thoughtful approach to defining the PDR agenda    – Tell the GRAIL story—each day of ...
IT and Logistics• IT needs to be designed-in from the beginning    – Engineering environment for project work (e.g., proje...
SRB Coordination• The NPR 7120.5B SRB process is a work in progress    – 7120.5D provides the concept and the deliverables...
Summary• “Haste makes waste”: Beginning late on preparations for a life-cycle  review is asking for trouble• Although the ...
Backup Slides• NPR 7120.5D Gate Products• NPR 7120.5D Control PlansTaylor                   This document has been reviewe...
NPR 7120.5D Gate Products                                         Pre–Ph. A        Phase A           Phase B              ...
NPR 7120.5D Gate Products (cont.)                                            Pre–Ph. A     Phase A            Phase B     ...
NPR 7120.5D Control Plans                                                  Pre–Phase A     Phase A5           Phase B     ...
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Taylor.randall

  1. 1. Preparing for an NPR 7120.5D Life-Cycle Review Randall L. Taylor GRAIL Project Acquisition Manager/ Review Captain Jet Propulsion Laboratory California Institute of TechnologyNASA PM Challenge 2009 February 24–25, 2009 This document has been reviewed for export control and it does NOT contain controlled technical data. Copyright 2009 California Institute of Technology . Government sponsorship acknowledged.
  2. 2. Agenda• The GRAIL mission• Preparing for a NASA Procedural Requirements (NPR) 7120.5D Preliminary Design Review (PDR) – Organization – Pre-PDR reviews – Gate products – Presentation materials – IT and logistics – Standing Review Board (SRB) coordination• SummaryTaylor This document has been reviewed for export control and it does NOT contain controlled technical data. 1
  3. 3. The GRAIL Mission• The Gravity Recovery And Interior Laboratory (GRAIL) mission was selected by NASA as a Discovery Program project• The NASA Science Mission Directorate (SMD) utilized the competed missions (Announcement of Opportunity) process – GRAIL was one of three proposals selected to perform Phase A concept studies – GRAIL was the single proposal selected to perform Phase B preliminary design• GRAIL is PI-led (Dr. Maria T. Zuber, MIT) and JPL-managed• Key development dates: – Jan. 2008: Start of Phase B – Apr. 2008: Project Mission System Review (PMSR) – Nov. 2008: Project PDR – Jan. 2009: Confirmation Review/Key Decision Point (KDP)-CTaylor This document has been reviewed for export control and it does NOT contain controlled technical data. 2
  4. 4. The GRAIL Mission (cont.)• Science objectives: • Science measurements and payload: – Determine structure and interior of – Ka-band ranging system (with Moon, from crust to core GRACE heritage) measures relative – Understand thermal evolution of Moon velocity of CM of 2 spacecraft – Extend knowledge to other terrestrial – DSN used for absolute position planets determination• Mission outline: • Mission management: – Twin S/C launched on a – MIT: PI, SRS contract for E/PO Delta 7920H-10 – 9-month mission; launch in Sep 2011 – GSFC: DPI, gravity science modeling and data analysis – Low altitude, 50-km polar orbit – JPL: PM, SE, MA, MO & GDS, – 90-day primary mapping mission Payload, LM spacecraft system – Spacecraft operate at ~200 km contract, data processing separation – Extensive science data analysis – E/PO MoonKam cameras engage public – Heritage: GRACE-like mission concept – Heritage: S/C from LM: XSS-11 – Design concept requires no new technologyTaylor This document has been reviewed for export control and it does NOT contain controlled technical data. 3
  5. 5. The GRAIL Mission (cont.)WatkinsTaylor This document has been reviewed for export control and it does NOT contain controlled technical data. 4
  6. 6. PDR Preparation: Organization• The project established a review preparation team with key roles: – Review Captain • Team Leader • Lead for gate products and presentation materials instructions, guidelines, interpretations, content review • Supported by project schedule analyst – Documentation Lead • Lead for gate products and presentation materials formatting, editing, production • Supported by other technical writers and reproduction contractor – Information Systems Lead • Lead for file formats, data repositories, access privileges • Supported by project librarian, CM engineer, and export technical representative – Logistics Lead • Lead for review site selection, arrangements, equipment, attendee support services • Supported at the actual review by high-potential volunteers (who wanted to observe a project review)• The team employed a detailed preparation schedule to make sure all actions were identified, assigned, and completed on timeTaylor This document has been reviewed for export control and it does NOT contain controlled technical data. 5
  7. 7. PDR Preparation: ScheduleTaylor This document has been reviewed for export control and it does NOT contain controlled technical data. 6
  8. 8. PDR Preparation: Schedule (cont.)Taylor This document has been reviewed for export control and it does NOT contain controlled technical data. 7
  9. 9. Pre-PDR Reviews• NPR 7120.5D requires, at time of Project PDR, a project Integrated Baseline – Technical, schedule, cost – Includes “a series of in-depth assessments of selected critical work elements of the WBS…”• GRAIL employed a disciplined process to establish requirements• As proposed, GRAIL conducted a battery of Inheritance Reviews (IRs) (May–June 2008) – 13 element IRs covered all spacecraft subsystems and all instrument assemblies – Top-level assessment at Flight System IR (July 2008) – Added additional IR for alternative avionics approach (Aug. 2008)• As proposed, GRAIL conducted a battery of pre-PDR reviews (Aug.–Oct. 2008) – 20 element PDRs/Technical Interchange Meetings (TIMs) covered all spacecraft subsystems and all instrument assemblies; also covered requirements, V&V, and mission design and navigation – Top-level assessment of the instrument at Payload PDR (Nov. 2008)• All reviews had board reports, Recommendations for Action (RFAs), and project responsesTaylor This document has been reviewed for export control and it does NOT contain controlled technical data. 8
  10. 10. Pre-PDR Reviews: ScheduleTaylor This document has been reviewed for export control and it does NOT contain controlled technical data. 9
  11. 11. Gate Products• NPR 7120.5D and NPR 7123.1 specify gate products as entrance criteria for the review/deliverables to support the KDP• In addition to the NASA gate products, JPL Flight Project Practices require additional gate products• Gate product content and format are not always clear – GRAIL Review Captain was a member of NPR 7120.5D writing team – He and JPL Project Support Office provided instructions and made interpretations as required – In many cases NASA or JPL templates exist (e.g., NASA 7120.5D template for Project Plan, JPL template for Project Acquisition Plan) – In other cases NASA or JPL instructions exist (e.g., NASA Safety Standard instructions for orbital debris assessment) – Also available were examples from other projects (e.g., Juno project’s Science Data Management Plan)• Product generation instructions were issued• GRAIL developed a detailed tracking matrix to ensure all gate products were identified, assigned, reviewed, and signed in a timely manner – NASA gate products—required to be delivered to the SRB in advance of the PDR – Priority #1 • Some require JPL Process Owner review – JPL gate products requiring JPL process owner review – Priority #2 – Other JPL gate products—Priority #3• Review Captain determined methods for project internal review• Documentation Lead provided GRAIL-formatted document shells, and her team provided custom graphics, technical editing, etc. as requested by the authors• Logistics Lead coordinated signatures, both on-site and remotely from a nationally distributed teamTaylor This document has been reviewed for export control and it does NOT contain controlled technical data. 10
  12. 12. Gate Products (cont.)Taylor This document has been reviewed for export control and it does NOT contain controlled technical data. 11
  13. 13. Gate Products (cont.)Taylor This document has been reviewed for export control and it does NOT contain controlled technical data. 12
  14. 14. Presentation Materials• GRAIL took a thoughtful approach to defining the PDR agenda – Tell the GRAIL story—each day of the review had a theme: • Day 1: What is GRAIL? • Day 2: What will fly? • Day 3: What supports it? • Day 4: SRB deliberations (and supplementary project presentations)• The project employed an Outline Review well in advance• To make decisions early—no text slides allowed! – Presenters brought in stub slides (title, key points, identification of photos/tables/graphics/video clips/etc.) – Resulted in moving material between presentations; moving material to backup (or primary); revising flow of presentations (delta Agenda); adjusted time allocations; identified slide types for standardization• Slide generation instructions were issued• Later the project employed a Dry Run – Included a Do-Over Day• Finalization instructions were issued – Followed by mini-team scrub (including export compliance)Taylor This document has been reviewed for export control and it does NOT contain controlled technical data. 13
  15. 15. IT and Logistics• IT needs to be designed-in from the beginning – Engineering environment for project work (e.g., project library, Product Data Management System, electronic conferencing, etc.) – Access controls (including participation of Foreign Persons)• For the PDR, identify the equipment (with backups) and the operators – Cover project needs, SRB needs, and attendee needs• Logistics must start early – Key decision: Review on-base or off? (Book early) – Arrange facility, equipment, technical support, administrative support – Key decision: Who should and should not attend? • Include precautions for Foreign Persons• There are a large number of “little things” that all must be done or the problems won’t be little: Have a checklistTaylor This document has been reviewed for export control and it does NOT contain controlled technical data. 14
  16. 16. SRB Coordination• The NPR 7120.5B SRB process is a work in progress – 7120.5D provides the concept and the deliverables• The SRB Handbook provides some how-tos – The Decision Authorities and the SRB Chairperson and Review Manager (RM) have significant leeway regarding “how” and “when”• Absolutely critical: start the Board establishment process six months in advance of the first life-cycle review (GRAIL did not and was significantly impacted)• Almost as critical: start the draft Terms of Reference (ToR) while the nominations are being processed – Key elements to negotiate: scope of review (any special assessments), pre-review documentation deliveries (including schedule), participation of SRB members in project- internal reviews• Establish regular communication with the SRB Chairperson and RM – Set up the repository for project deliveries to the SRB – How you deal with the SRB before the review makes your first impression• There is great value in holding a Kickoff Meeting with the SRB prior to the life- cycle review – Especially important to convey the project paradigm, key issues and concerns, heritage status, and readiness for the review (i.e., entrance criteria)Taylor This document has been reviewed for export control and it does NOT contain controlled technical data. 15
  17. 17. Summary• “Haste makes waste”: Beginning late on preparations for a life-cycle review is asking for trouble• Although the SRB process is evolving, the essentials of preparing for a life-cycle review are clear – Establish a review organization with clear roles and responsibilities – Identify all required activities and have a detailed schedule – Determine how to handle pre-PDR reviews, gate products, presentation materials, IT, and logistics – Establish the SRB, and your relationship with it, early and clearly• Leverage institutional resources and learn from other projects• More information is available in the IEEE paper “Reducing NPR 7120.5D to Practice: Preparing for a Life-Cycle Review”• You may request a copy from the author: Randall.L.Taylor@jpl.nasa.govTaylor This document has been reviewed for export control and it does NOT contain controlled technical data. 16
  18. 18. Backup Slides• NPR 7120.5D Gate Products• NPR 7120.5D Control PlansTaylor This document has been reviewed for export control and it does NOT contain controlled technical data. 17
  19. 19. NPR 7120.5D Gate Products Pre–Ph. A Phase A Phase B Products Applicability GRAIL Submittal KDP A KDP B KDP CHeadquarters and Program Products1. FAD Approved Applicable SMD selection letter2. Program Requirements on the Project Draft Baseline Update Applicable Program-Level Requirements Appendix (PLRA) (from the Program Plan)3. ASM Minutes Baseline N/A Waived in 7120 for competed missions Enviro Assmt4. NEPA compliance documentation or EIS (if Applicable Request for inclusion in Routine Payload E.A. reqd)5. Interagency and International Per SMD, no international agreement required for French Baseline N/A Agreements Co-InvestigatorProject Technical Products1. Mission Concept Report Preliminary Baseline Applicable Concept Study Report2. System Level Requirements Preliminary Baseline Applicable Level-2 requirements; five sets of Level-3 reqts Project PDR presentation materials; 20 sets of pre-PDR3. Preliminary Design Report Baseline Applicable review presentation materials4. Missions Operations Concept Preliminary Baseline Applicable Mission Operations Concept Document5. Technology Readiness Assmt Report Baseline Applicable Technology Readiness Assessment Report6. Missile System Prelaunch Safety Pkg Preliminary Applicable Missile System Prelaunch Safety Package7. Detailed Design Report Not Due8. As-Built H/W and S/W Documentation Not Due9. Verification and Validation Report Not Due10. Operations Handbook Not Due11. Orbital Debris Assessment Initial Preliminary Applicable Orbital Debris Assessment Report12. Mission Report Not DueTaylor This document has been reviewed for export control and it does NOT contain controlled technical data. 18
  20. 20. NPR 7120.5D Gate Products (cont.) Pre–Ph. A Phase A Phase B Products Applicability GRAIL Submittal KDP A KDP B KDP CProject Planning, Cost, and Schedule Products1. Work Agreements for next phase Baseline Baseline Applicable Work agreements approval status report WBS/WBS Dictionary; Integrated Master Schedule; Project Cost Estimate; Project Workforce Estimate;2. Integrated Baseline Draft Preliminary Baseline Applicable technical baseline contained in the Preliminary Design Report submittal3. Project Plan Preliminary Baseline Applicable Project Plan4. CADRe Preliminary Baseline Applicable CADRe Planetary5. Planetary Protection Plan Protection Baseline Applicable Planetary Protection categorization letter Certification Baseline (msn has6. Nuclear Safety Launch Approval Plan N/A No nuclear materials on GRAIL nuclear materials)7. Baseline Business Case Analysis for Preliminary Baseline N/A No infrastructure investment by GRAIL Infrastructure8. Range Safety Risk Mgmt Plan Preliminary N/A Per KSC, this is only applicable to vehicle programs9. Systems Decommissioning/Disposal Plan Not DueKDP Readiness Products1. Standing Review Bd (SRB) Rept Final Final Final Post-PDR2. Proj Mgr Recommendation (includes resp Final Final Final Post-PDR to SRB Rept, as appl)3. CMC Recommendation Final Final Final Post-PDR4. Program Manager Recommendation Final Final Final Post-PDR5. MD-PMC Recommendation Final Final Final N/A GRAIL is Category II project (for Category I projects only)6. Governing PMC Recommendation Final Final Final Post-PDR Taylor This document has been reviewed for export control and it does NOT contain controlled technical data. 19
  21. 21. NPR 7120.5D Control Plans Pre–Phase A Phase A5 Phase B NPR 7120.5D Project Plan—Control Plans Applicability GRAIL Submittal KDP A KDP B KDP C1. Technical, Schedule, and Cost Control Plan Preliminary Baseline Applicable Technical, Schedule, and Cost Control Plan2. Safety and Mission Assurance Plan Preliminary Baseline Applicable Systems Safety Plan; Mission Assurance Plan3. Risk Management Plan Preliminary Baseline Applicable Project Risk Management Plan4. Acquisition Plan Preliminary Baseline Applicable Project Acquisition Plan5. Technology Development Plan Baseline N/A No new technology on GRAIL6. Systems Engineering Management Plan Baseline Applicable Systems Engineering Implementation Plan7. Software Management Plan Preliminary Baseline Applicable Project Software Management Plan8. Review Plan Preliminary Baseline Applicable Project Review Plan9. Mission Operations Plan Preliminary Applicable Mission Operations Plan10. Environmental Management Plan Baseline Applicable Environmental Management Plan11. Logistics Plan Preliminary Applicable Logistics Plan12. Science Data Management Plan Preliminary Applicable Science Data Management Plan13. Information & Configuration Management Plan Preliminary Baseline Applicable Information & Configuration Management Plan14. Security Plan Preliminary Baseline Applicable Security Plan15. Export Control Plan Preliminary Baseline Applicable Export Control Plan Taylor This document has been reviewed for export control and it does NOT contain controlled technical data. 20

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