PM Challenge 2011 Panel:  Getting Successfully Through Implementation KDP C<br />Panel Chair<br />Kathleen Symons, Associa...
Panel Overview:  Getting Successfully through Implementation KDP C<br />KDP C is the “moment of truth” when the Agency dec...
Getting Successfully through KDP C<br />An integration of Project Baseline Development, Independent Checks and Balances, A...
Development of the Integrated Technical, Cost, Schedule and Risk Baseline for KDP C<br />Project Develops Integrated Basel...
Risks and constraints
Estimated cost (range)
Estimated schedule (range)
Phased funding requirements</li></ul>KDP C<br /><ul><li>Preliminary design
Updated risks and constraints
Estimated cost and schedule
Phased funding requirements
Unallocated Future Expenses</li></ul>Project Products<br />≤30 days<br />Programmatic Reviews <br />Approval & Commitment<...
Resources other than Budget
Risk Management
Agency Strategic Goals , Outcomes
Management Approach
Technical Approach</li></ul>Expected Maturity State<br />4<br />PM Challenge 2011:  Informational Briefing  Pre-Decisional...
JCL Provides Evidence of Executable, Integrated Baseline<br />Project Develops Integrated Baseline<br />KDP C<br /><ul><li...
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Symons

  1. 1. PM Challenge 2011 Panel: Getting Successfully Through Implementation KDP C<br />Panel Chair<br />Kathleen Symons, Associate Director, CxP PP&C, NASA JSC<br />Panel Members<br />Tom Coonce, Director, Cost Analysis Division, NASA HQ<br />James Ortiz, Director, Independent Program Assessment Office (IPAO), NASA HQ<br />Mark Saunders, Consultant, Dell Services (Retired NASA)<br />1<br />PM Challenge 2011:  Informational Briefing  Pre-Decisional<br />
  2. 2. Panel Overview: Getting Successfully through Implementation KDP C<br />KDP C is the “moment of truth” when the Agency decides whether a project will move forward to implementation, and makes cost and schedule commitments to its external stakeholders <br />This panel will address updated Agency processes incorporated in NPR 7120.5E that are designed to more effectively ensure that a project is on track to accomplish its technical mission within its cost and schedule estimate at KDP C, and will discuss how these processes work together to help the Project Manager<br />Project development of the Integrated Technical, Cost, Schedule and Risk Baseline for KDP C<br />Definition of Expected Maturity States to guide development and assessment of the integrated baseline<br />Utilization of the JCL at KDP C to provide evidence of an executable, integrated baseline<br />Independent SRB Checks and Balances<br />Utilization of the Decision Memorandum to document the approved integrated baseline, formalize management approval and agreement to support the project, and establish external commitments<br />2<br />PM Challenge 2011:  Informational Briefing  Pre-Decisional<br />
  3. 3. Getting Successfully through KDP C<br />An integration of Project Baseline Development, Independent Checks and Balances, Approval to Proceed, and Commitments<br />≤30 days<br />Programmatic Reviews <br />Approval & Commitment<br />KDP B<br />KDP C<br />Approval for Implementation<br />PDR<br />3<br />PM Challenge 2011:  Informational Briefing  Pre-Decisional<br />
  4. 4. Development of the Integrated Technical, Cost, Schedule and Risk Baseline for KDP C<br />Project Develops Integrated Baseline<br />KDP B<br /><ul><li>System design
  5. 5. Risks and constraints
  6. 6. Estimated cost (range)
  7. 7. Estimated schedule (range)
  8. 8. Phased funding requirements</li></ul>KDP C<br /><ul><li>Preliminary design
  9. 9. Updated risks and constraints
  10. 10. Estimated cost and schedule
  11. 11. Phased funding requirements
  12. 12. Unallocated Future Expenses</li></ul>Project Products<br />≤30 days<br />Programmatic Reviews <br />Approval & Commitment<br />KDP B<br />KDP C<br />Approval for Implementation<br />PDR<br />PDR Expected Maturity<br />SDR Expected Maturity<br />Review Element Categories<br /><ul><li>Budget & Schedule
  13. 13. Resources other than Budget
  14. 14. Risk Management
  15. 15. Agency Strategic Goals , Outcomes
  16. 16. Management Approach
  17. 17. Technical Approach</li></ul>Expected Maturity State<br />4<br />PM Challenge 2011:  Informational Briefing  Pre-Decisional<br />
  18. 18. JCL Provides Evidence of Executable, Integrated Baseline<br />Project Develops Integrated Baseline<br />KDP C<br /><ul><li>Preliminary design
  19. 19. Updated risks and constraints
  20. 20. Estimated cost and schedule
  21. 21. Phased funding requirements
  22. 22. Unallocated future expenses</li></ul>KDP B<br /><ul><li>System design
  23. 23. Risks and constraints
  24. 24. Estimated cost (range)
  25. 25. Estimated schedule (range)
  26. 26. Phased funding requirements</li></ul>JCL<br />Project Products<br />≤30 days<br />Programmatic Reviews<br /> Approval & Commitment<br />KDP B<br />KDP C<br />Approval for Implementation<br />PDR<br />PDR Expected Maturity<br />SDR Expected Maturity<br />Review Element Categories<br /><ul><li>Budget & Schedule
  27. 27. Resources other than Budget
  28. 28. Risk Management
  29. 29. Agency Strategic Goals , Outcomes
  30. 30. Management Approach
  31. 31. Technical Approach</li></ul>Expected Maturity State<br />5<br />PM Challenge 2011:  Informational Briefing  Pre-Decisional<br />
  32. 32. SRB Assesses Integrated Baseline and JCL<br />Project Develops Integrated Baseline<br />KDP C<br /><ul><li>Preliminary design
  33. 33. Updated risks and constraints
  34. 34. Estimated cost and schedule
  35. 35. Phased funding requirements
  36. 36. Unallocated future expenses</li></ul>KDP B<br /><ul><li>System design
  37. 37. Risks and constraints
  38. 38. Estimated cost (range)
  39. 39. Estimated schedule (range)
  40. 40. Phased funding requirements</li></ul>JCL<br />Project Products<br />30-90 days<br />≤30 days<br />Programmatic Reviews<br /> Approval & Commitment<br />Readiness Assessment<br />KDP B<br />KDP C<br />Approval for Implementation<br />PDR<br />SRB Analyses, Assessments and Reports<br />Independent <br />Checks & Balances<br />PDR Expected Maturity<br />SDR Expected Maturity<br />Review Element Categories<br /><ul><li>Budget & Schedule
  41. 41. Resources other than Budget
  42. 42. Risk Management
  43. 43. Agency Strategic Goals , Outcomes
  44. 44. Management Approach
  45. 45. Technical Approach</li></ul>Expected Maturity State<br />6<br />PM Challenge 2011:  Informational Briefing  Pre-Decisional<br />
  46. 46. Agency Commits to Project’s Integrated Baseline<br />Project Develops Integrated Baseline<br />KDP C<br /><ul><li>Preliminary design
  47. 47. Updated risks and constraints
  48. 48. Estimated cost and schedule
  49. 49. Phased funding requirements
  50. 50. Unallocated future expenses</li></ul>KDP B<br /><ul><li>System design
  51. 51. Risks and constraints
  52. 52. Estimated cost (range)
  53. 53. Estimated schedule (range)
  54. 54. Phased funding requirements</li></ul>Decision <br />Memorandum<br />Management Agreement<br />Agency Baseline<br />Commitment (ABC)<br />JCL<br />Project Products<br />Project <br />Response<br />30-90 days<br />≤30 days<br />External<br /> Stakeholders<br />Programmatic Reviews<br /> Approval & Commitment<br />KDP <br />B<br />KDP C<br />PDR<br />Readiness Assessment<br />ABC<br />SRB Analyses, Assessments and Reports<br />Independent <br />Checks & Balances<br />PDR Expected Maturity<br />SDR Expected Maturity<br />Review Element Categories<br /><ul><li>Budget & Schedule
  55. 55. Resources other than Budget
  56. 56. Risk Management
  57. 57. Agency Strategic Goals , Outcomes
  58. 58. Management Approach
  59. 59. Technical Approach</li></ul>Expected Maturity State<br />7<br />PM Challenge 2011:  Informational Briefing  Pre-Decisional<br />
  60. 60. Backup<br />8<br />PM Challenge 2011:  Informational Briefing  Pre-Decisional<br />
  61. 61. One Step PDR Life Cycle Review (NPR 7120.5E)<br />KDP-C <br />KDP-B <br />(2)<br />Snapshot Report<br />PDR Readiness Assessment<br />(2)<br />PDR-LCR<br />(30- 90 days)<br />(30 Days)<br />Technical Baseline with C/S/R and Integrated Assessment of Technical and Programmatic Baseline <br /><ul><li>Required prior to LCR
  62. 62. Report to DA for life cycle reviews preceding KDP B&C and during any major replan or rebaseline (3)</li></ul>Not To Scale<br />Programmatic Data Drops to SRB (includes JCL Model)<br />P/p<br />Brief<br />MD<br />Brief<br />Center<br />Brief<br />Periodic SRB Involvement as Appropriate<br />(2)<br /> CheckPoint if needed.<br />FOOTNOTES:<br />1. A One Step Review may be used for any LCR<br />2. The SRB Handbook provides information on the readiness assessment, quick-look reports and checkpoints associated with life cycle reviews<br />3. For all other life cycle reviews report to DA if significant unresolvable disagreements<br />9<br />PM Challenge 2011:  Informational Briefing  Pre-Decisional<br />
  63. 63. Two Step PDR Life Cycle Review (NPR 7120.5E)<br />KDP-C <br />KDP-B <br />PDR LCR<br />(2)<br />(2)<br />Snapshot Report<br />Snapshot Report<br />PDR Readiness Assessment<br />Independent Integrated PDR Assessment <br />(2)<br />PDR<br />(1-6 months)<br />(30 Days)<br />(30-90 days)<br /><ul><li>Required prior to LCR
  64. 64. Report to DA for life cycle reviews preceding KDP B&C and during any major replan or rebaseline (3)</li></ul>Technical Baseline with Cost, Schedule, and Risk Information<br />Integrated Assessment of Technical and Programmatic Baseline <br />Not To Scale<br />Programmatic Data Drops to SRB (includes JCL Model)<br />Resolve Tech Issues/Risks, Update Cost/Schedule Baseline <br />P/p<br />Brief<br />MD<br />Brief<br />Center<br />Brief<br />Periodic SRB Involvement as Appropriate<br />(2)<br /> CheckPoint if needed.<br />FOOTNOTES:<br />1. A Two Step Review may be used for any LCR<br />2. The SRB Handbook provides information on the readiness assessment, quick-look reports and checkpoints associated with life cycle reviews<br />3. For all other life cycle reviews report to DA if significant unresolvable disagreements<br />10<br />PM Challenge 2011:  Informational Briefing  Pre-Decisional<br />
  65. 65. Expected Maturity State through the Project Life Cycle Leading to KDP B (NPR 7120.5E)<br />11<br />PM Challenge 2011:  Informational Briefing  Pre-Decisional<br />
  66. 66. Expected Maturity StateExploded View (NPR 7120.5E)<br />12<br />PM Challenge 2011:  Informational Briefing  Pre-Decisional<br />
  67. 67. Expected Maturity State through the Project Life Cycle Leading to KDP C (NPR 7120.5E)<br />13<br />PM Challenge 2011:  Informational Briefing  Pre-Decisional<br />
  68. 68. Project – Simplified Cost Agreements at KDP C (NPR 7120.5E)<br />This UFE is managed above the Project.<br />Agency Baseline Commitment<br /><ul><li>External Commitments</li></ul>UFE<br />At KDP C and subsequent ABC rebaselines the ABC and the life cyclecost estimate are equal.<br />Management Agreement <br /><ul><li>Managed by Project Manager</li></ul>Not to scale.<br />14<br />PM Challenge 2011:  Informational Briefing  Pre-Decisional<br />
  69. 69. Project Life Cycle Cost Agreements and Commitments (NPR 7120.5E)<br />High Estimate<br />LCC Range<br />Life cycle cost estimate<br />At KDP C and subsequent Agency Baseline Commitment rebaselines the ABC and the life cycle cost estimate are equal<br />UFE managed<br />above the project<br />UFE managed by Project<br />Low Estimate<br />Management <br />Agreements<br />AuthorizedFormulation<br />Cost<br />UFE<br />Actual Formulation Costs<br />DuringImplementation<br />DuringFormulation<br />KDP C<br />Notional and Not to Scale<br />15<br />PM Challenge 2011:  Informational Briefing  Pre-Decisional<br />
  70. 70. Start Project2<br /> 1, 2, 3, …<br />KDP 03<br />Updated Program Plan<br />Project m, m+1<br />Figure 2-3a The NASA Program Life Cycle (Uncoupled and Loosely Coupled) (NPR 7120.5E)<br />Approval for Implementation <br />Approval for<br />Formulation <br />NASA Life Cycle Phases<br />IMPLEMENTATION<br />FORMULATION<br />Program Life Cycle Gates<br />KDP II<br />KDP n <br />KDP III<br />KDP I<br />Changes from original shown in red<br />PCA1<br />FAD<br />Program Plan1<br />Project <br />Starts<br />Start process <br />again4<br />Updated PCA<br />Program<br />Updates<br />Agency Reviews<br />ASM<br />ASP<br />Program Life Cycle Reviews5&6<br /> PIRs are conducted as required by Decision Authority<br />PIR<br />SRR<br />SDR<br />FOOTNOTES<br />Program Plans are baselined at SDR, and PCAs are baselined at KDP I. These are reviewed and updated, as required, to ensure program content, cost, and budget remain consistent.<br />Projects, in some instances, may be approved for formulation prior to KDP I. Initial project pre-formulation generally occurs during program Formulation.<br />KDP 0 may be required by the Decision Authority to ensure major issues are understood and resolved prior to formal program approval at KDP I.<br />When programs evolve and/or require upgrades (e.g., new program capabilities), the life-cycle process will be restarted when warranted, i.e., the program’s upgrade will go through formulation and implementation steps.<br />Single-project programs will follow the Project lifecycle, but will include draft/ final PCAs at KDPs B & C respectively and draft/final Program Plans at SRR & SDR respectively.<br />Life Cycle Review (LCR) objectives and expected maturity states for these reviews and the attendant KDPs are contained in Table 2-6a.<br />ACRONYMS<br />ASP—Acquisition Strategy Planning meeting<br />ASM—Acquisition Strategy Meeting<br />FAD—Formulation Authorization Document<br />KDP—Key Decision Point<br />PCA—Program Commitment Agreement<br />PIR—Program Implementation Review <br />P/SDR—Program/System Definition Review<br />P/SRR—Program/System Requirements Review<br />SRB—Standing Review Board<br />16<br />PM Challenge 2011:  Informational Briefing  Pre-Decisional<br />
  71. 71. Figure 2-3b The NASA Program Life Cycle (Tightly Coupled) (NPR 7120.5E)<br />Updated Program Plan<br />Approval for Implementation <br />Approval for<br />Formulation <br />NASA Life Cycle Phases<br />FORMULATION<br />IMPLEMENTATION<br />Program Life Cycle Gates<br />KDP I<br />KDP 05<br />KDP IV<br />KDP III <br />KDP II<br />KDP n <br />Draft PCA<br />PCA1<br />FAD<br />Draft <br />Program <br />Plan<br />Program <br />Plan1<br />Project <br />Starts<br />Start Project2<br /> 1, 2, 3, …<br />Project m, m+1<br />Start process <br />again6<br />Updated PCA<br />Changes from original shown in red<br />Program<br />Updates<br />Agency Reviews<br />ASM<br />ASP<br />Program Life Cycle Reviews 3&7<br />ORR<br />PIR4<br />DR<br />FRR/<br />MRB9<br />SRR<br />SDR<br />CDR<br />SIR<br />CERR <br />PLAR<br />PDR <br />PFAR<br />Other Reviews<br />LRR,SMSR<br />SAR8<br />Project reviews/KDPs accompany <br />Program reviews/KDPs4<br />Update Program documentation and re-conduct <br />lifecycle reviews with new capabilities6<br />Life Cycle Review (LCR) objectives and expected maturity states for these reviews and the attendant KDPs are contained in Table 2-6b.<br />SAR only applies to Human Space Flight.<br />The KDP E decision is made at the FRR for Human Space Flight and the MRB for Robotic Space Flight. The FRR/MRB are part of a series of events shown in Appendix K leading to approval to launch.<br />ACRONYMS<br />ASP—Acquisition Strategy Planning meeting<br />ASM—Acquisition Strategy Meeting<br />CDR—Critical Design Review<br />CERR—Critical Events Readiness Review<br />DR—Decommissioning Review<br />FAD—Formulation Authorization Document<br />FRR—Flight Readiness Review<br />KDP—Key Decision Point<br />LRR—Launch Readiness Review<br />ORR—Operational Readiness Review<br />PCA—Program Commitment Agreement<br />FOOTNOTES<br />Program Plans are baselined at SDR, and PCAs are baselined at KDP I. These are reviewed and updated, as required, to ensure program content, cost, and budget remain consistent.<br />Projects are usually approved for formulation prior to KDP I. <br />Single-project programs will follow the Project lifecycle, but will include draft/ final PCAs at KDPs B & C respectively and draft/final Program Plans at SRR & SDR respectively.<br />Tightly-coupled program reviews generally differ from other program types because they are conducted to ensure the overall integration of all program elements (i.e., projects). Once in operations, PIRs are conducted as required by the Decision Authority.<br />KDP 0 may be required by the Decision Authority to ensure major issues are understood and resolved prior to formal program approval at KDP I.<br />When programs evolve and/or require upgrades (e.g., new program capabilities), the life-cycle process will be restarted when warranted, i.e., the program’s upgrade will go through formulation and implementation steps.<br />PDR—Preliminary Design Review<br />PFAR—Post-Flight Assessment Review<br />PIR—Program Implementation Review <br />PLAR—Post-Launch Assessment Review<br />P/SDR—Program/System Definition Review<br />P/SRR—Program/System Requirements Review<br />SAR—System Acceptance Review<br />SIR—System Integration Review<br />SRB—Standing Review Board<br />SMSR—Safety and Mission Success Review<br />17<br />PM Challenge 2011:  Informational Briefing  Pre-Decisional<br />
  72. 72. Figure 2-4 Project Life Cycle (NPR 7120.5E)<br />KDP F <br />KDP C<br />KDP A<br />KDP E <br />ASP<br />DR<br />PFAR<br />PFAR<br />PLAR<br />DR<br />Re<br />flights<br />-<br />Other Reviews<br />Approval for <br />Approval for<br />Formulation <br />NASA Life <br />Implementation <br />FORMULATION<br />IMPLEMENTATION<br />Cycle Phases<br />Phase C:<br />Phase D:<br />Phase F:<br />Phase E:<br />Project<br />Phase A:<br />Pre-Phase A:<br />Phase B:<br />-<br />Final Design & Fabrication <br />Life Cycle <br />System Assembly, Int & Test, Launch & Checkout<br />Concept Studies<br />Operations & Sustainment <br />Concept & Technology <br />Preliminary Design &<br />Closeout<br />Development<br />Technology Completion<br />Phases<br />Phase B:<br />Pre<br />-<br />Phase A:<br />Phase C:<br />Phase D:<br />Phase E:<br />Phase F:<br />Project<br />Phase A:<br />Project <br />KDP C<br />KDP F <br />KDP E7<br />KDP A<br />KDP D<br />KDP B<br />Life Cycle <br />Final Archival of Data <br />FAD<br />Preliminary Project <br />Plan <br />Launch<br />Baseline Project <br />Plan <br />End of Mission<br />Gates & <br />Draft Project Requirements<br />Project <br />Major Events<br />KDP B<br />Agency Reviews<br />ASP<br />ASM <br />Human Space Flight Project Life Cycle Reviews 1,5&6<br />MCR<br />SDR<br />CDR / <br />PDR<br />MCR<br />FRR7<br />SRR <br />SIR<br />CERR<br />PLAR<br />DR<br />ORR<br />DRR<br />3<br />3<br />FRR<br />CERR<br />ORR<br />SDR<br />PDR<br />SRR <br />SIR<br />SAR<br />ASM <br />PLAR<br />CDR / <br />End of <br />End of Flight <br />(NAR<br />)<br />(PNAR<br />)<br />2<br />2<br />PRR<br />PRR<br />Inspections and <br />Inspections and <br />Flight<br />Refurbishment<br />Refurbishment<br />Re<br />-<br />flights<br />Re<br />-<br />enters appropriate life cycle phase if <br />Re<br />-<br />enters appropriate life cycle phase if <br />modifications are needed between flights <br />modifications are needed between flights <br />Robotic <br />Robotic Mission Project Life Cycle Reviews 1,5&6<br />Mission<br />Project <br />Reviews<br />1<br />4<br />3<br />FRR<br />DR<br />PLAR<br />MDR<br />MCR<br />SRR<br />CERR<br />SIR<br />MRB7<br />ORR<br />CDR / <br />DRR<br />PDR<br />4<br />3<br />MDR<br />SRR<br />PDR<br />CERR<br />SIR<br />ORR<br />ASM <br />CDR / <br />MCR<br />Launch <br />2<br />PRR<br />2<br />PRR<br />(NAR<br />)<br />(PNAR<br />)<br />Readiness <br />SMSR, LRR <br />SMSR, LRR <br />Reviews<br />(LV), FRR (LV)<br />(LV), FRR (LV)<br />SAR8<br />Supporting <br />Supporting <br />Peer Reviews, Sub<br />-<br />system PDRs, Sub<br />-<br />system CDRs, and System Reviews<br />Peer Reviews, Sub<br />-<br />system PDRs, Sub<br />-<br />system CDRs, and System Reviews<br />Reviews<br />Reviews<br />FOOTNOTES<br />Flexibility is allowed to the timing, number and content of reviews as long as the equivalent information is provided at each KDP and the approach is fully documented in the Project Plan.<br />PRR needed for multiple system copies. Timing is notional.<br />CERRs are established at the discretion of Program Offices.<br />For robotic missions the SRR and the MDR may be combined.<br />Single-project programs will follow the Project lifecycle, but will include draft/ final PCAs at KDPs B & C respectively and draft/final Program Plans at SRR & SDR respectively.<br />Life Cycle Review (LCR) objectives and expected maturity states for these reviews and the attendant KDPs are contained in Table 2-7.<br />The KDP E decision is made at the FRR for Human Space Flight and the MRB for Robotic Space Flight. The FRR/MRB are part of a series of events shown in Appendix K leading to approval to launch.<br />SAR only applies to Human Space Flight.<br />ACRONYMS<br />ASP - Acquisition Strategy Planning Meeting<br />ASM - Acquisition Strategy Meeting<br />CDR - Critical Design Review<br />CERR - Critical Events Readiness Review<br />DR - Decommissioning Review<br />DRR - Disposal Readiness Review<br />FAD - Formulation Authorization Document<br />FRR - Flight Readiness Review<br />KDP - Key Decision Point<br />LRR - Launch Readiness Review<br />MCR - Mission Concept Review<br />MDR - Mission Definition Review<br />MRB - Mission Readiness Briefing<br />ORR - Operational Readiness Review<br />PDR - Preliminary Design Review<br />PFAR - Post-Flight Assessment Review<br />PLAR - Post-Launch Assessment Review<br />PRR - Production Readiness Review<br />SAR - System Acceptance Review<br />SDR - System Definition Review<br />SIR - System Integration Review<br />SMSR - Safety and Mission Success Review<br />SRR - System Requirements Review<br />18<br />PM Challenge 2011:  Informational Briefing  Pre-Decisional<br />

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