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  • 1. PM Challenge 2011 Panel: Getting Successfully Through Implementation KDP C
    Panel Chair
    Kathleen Symons, Associate Director, CxP PP&C, NASA JSC
    Panel Members
    Tom Coonce, Director, Cost Analysis Division, NASA HQ
    James Ortiz, Director, Independent Program Assessment Office (IPAO), NASA HQ
    Mark Saunders, Consultant, Dell Services (Retired NASA)
    1
    PM Challenge 2011:  Informational Briefing  Pre-Decisional
  • 2. Panel Overview: Getting Successfully through Implementation KDP C
    KDP C is the “moment of truth” when the Agency decides whether a project will move forward to implementation, and makes cost and schedule commitments to its external stakeholders
    This panel will address updated Agency processes incorporated in NPR 7120.5E that are designed to more effectively ensure that a project is on track to accomplish its technical mission within its cost and schedule estimate at KDP C, and will discuss how these processes work together to help the Project Manager
    Project development of the Integrated Technical, Cost, Schedule and Risk Baseline for KDP C
    Definition of Expected Maturity States to guide development and assessment of the integrated baseline
    Utilization of the JCL at KDP C to provide evidence of an executable, integrated baseline
    Independent SRB Checks and Balances
    Utilization of the Decision Memorandum to document the approved integrated baseline, formalize management approval and agreement to support the project, and establish external commitments
    2
    PM Challenge 2011:  Informational Briefing  Pre-Decisional
  • 3. Getting Successfully through KDP C
    An integration of Project Baseline Development, Independent Checks and Balances, Approval to Proceed, and Commitments
    ≤30 days
    Programmatic Reviews
    Approval & Commitment
    KDP B
    KDP C
    Approval for Implementation
    PDR
    3
    PM Challenge 2011:  Informational Briefing  Pre-Decisional
  • 4. Development of the Integrated Technical, Cost, Schedule and Risk Baseline for KDP C
    Project Develops Integrated Baseline
    KDP B
    • System design
    • 5. Risks and constraints
    • 6. Estimated cost (range)
    • 7. Estimated schedule (range)
    • 8. Phased funding requirements
    KDP C
    • Preliminary design
    • 9. Updated risks and constraints
    • 10. Estimated cost and schedule
    • 11. Phased funding requirements
    • 12. Unallocated Future Expenses
    Project Products
    ≤30 days
    Programmatic Reviews
    Approval & Commitment
    KDP B
    KDP C
    Approval for Implementation
    PDR
    PDR Expected Maturity
    SDR Expected Maturity
    Review Element Categories
    • Budget & Schedule
    • 13. Resources other than Budget
    • 14. Risk Management
    • 15. Agency Strategic Goals , Outcomes
    • 16. Management Approach
    • 17. Technical Approach
    Expected Maturity State
    4
    PM Challenge 2011:  Informational Briefing  Pre-Decisional
  • 18. JCL Provides Evidence of Executable, Integrated Baseline
    Project Develops Integrated Baseline
    KDP C
    • Preliminary design
    • 19. Updated risks and constraints
    • 20. Estimated cost and schedule
    • 21. Phased funding requirements
    • 22. Unallocated future expenses
    KDP B
    • System design
    • 23. Risks and constraints
    • 24. Estimated cost (range)
    • 25. Estimated schedule (range)
    • 26. Phased funding requirements
    JCL
    Project Products
    ≤30 days
    Programmatic Reviews
    Approval & Commitment
    KDP B
    KDP C
    Approval for Implementation
    PDR
    PDR Expected Maturity
    SDR Expected Maturity
    Review Element Categories
    • Budget & Schedule
    • 27. Resources other than Budget
    • 28. Risk Management
    • 29. Agency Strategic Goals , Outcomes
    • 30. Management Approach
    • 31. Technical Approach
    Expected Maturity State
    5
    PM Challenge 2011:  Informational Briefing  Pre-Decisional
  • 32. SRB Assesses Integrated Baseline and JCL
    Project Develops Integrated Baseline
    KDP C
    • Preliminary design
    • 33. Updated risks and constraints
    • 34. Estimated cost and schedule
    • 35. Phased funding requirements
    • 36. Unallocated future expenses
    KDP B
    • System design
    • 37. Risks and constraints
    • 38. Estimated cost (range)
    • 39. Estimated schedule (range)
    • 40. Phased funding requirements
    JCL
    Project Products
    30-90 days
    ≤30 days
    Programmatic Reviews
    Approval & Commitment
    Readiness Assessment
    KDP B
    KDP C
    Approval for Implementation
    PDR
    SRB Analyses, Assessments and Reports
    Independent
    Checks & Balances
    PDR Expected Maturity
    SDR Expected Maturity
    Review Element Categories
    • Budget & Schedule
    • 41. Resources other than Budget
    • 42. Risk Management
    • 43. Agency Strategic Goals , Outcomes
    • 44. Management Approach
    • 45. Technical Approach
    Expected Maturity State
    6
    PM Challenge 2011:  Informational Briefing  Pre-Decisional
  • 46. Agency Commits to Project’s Integrated Baseline
    Project Develops Integrated Baseline
    KDP C
    • Preliminary design
    • 47. Updated risks and constraints
    • 48. Estimated cost and schedule
    • 49. Phased funding requirements
    • 50. Unallocated future expenses
    KDP B
    • System design
    • 51. Risks and constraints
    • 52. Estimated cost (range)
    • 53. Estimated schedule (range)
    • 54. Phased funding requirements
    Decision
    Memorandum
    Management Agreement
    Agency Baseline
    Commitment (ABC)
    JCL
    Project Products
    Project
    Response
    30-90 days
    ≤30 days
    External
    Stakeholders
    Programmatic Reviews
    Approval & Commitment
    KDP
    B
    KDP C
    PDR
    Readiness Assessment
    ABC
    SRB Analyses, Assessments and Reports
    Independent
    Checks & Balances
    PDR Expected Maturity
    SDR Expected Maturity
    Review Element Categories
    • Budget & Schedule
    • 55. Resources other than Budget
    • 56. Risk Management
    • 57. Agency Strategic Goals , Outcomes
    • 58. Management Approach
    • 59. Technical Approach
    Expected Maturity State
    7
    PM Challenge 2011:  Informational Briefing  Pre-Decisional
  • 60. Backup
    8
    PM Challenge 2011:  Informational Briefing  Pre-Decisional
  • 61. One Step PDR Life Cycle Review (NPR 7120.5E)
    KDP-C
    KDP-B
    (2)
    Snapshot Report
    PDR Readiness Assessment
    (2)
    PDR-LCR
    (30- 90 days)
    (30 Days)
    Technical Baseline with C/S/R and Integrated Assessment of Technical and Programmatic Baseline
    • Required prior to LCR
    • 62. Report to DA for life cycle reviews preceding KDP B&C and during any major replan or rebaseline (3)
    Not To Scale
    Programmatic Data Drops to SRB (includes JCL Model)
    P/p
    Brief
    MD
    Brief
    Center
    Brief
    Periodic SRB Involvement as Appropriate
    (2)
    CheckPoint if needed.
    FOOTNOTES:
    1. A One Step Review may be used for any LCR
    2. The SRB Handbook provides information on the readiness assessment, quick-look reports and checkpoints associated with life cycle reviews
    3. For all other life cycle reviews report to DA if significant unresolvable disagreements
    9
    PM Challenge 2011:  Informational Briefing  Pre-Decisional
  • 63. Two Step PDR Life Cycle Review (NPR 7120.5E)
    KDP-C
    KDP-B
    PDR LCR
    (2)
    (2)
    Snapshot Report
    Snapshot Report
    PDR Readiness Assessment
    Independent Integrated PDR Assessment
    (2)
    PDR
    (1-6 months)
    (30 Days)
    (30-90 days)
    • Required prior to LCR
    • 64. Report to DA for life cycle reviews preceding KDP B&C and during any major replan or rebaseline (3)
    Technical Baseline with Cost, Schedule, and Risk Information
    Integrated Assessment of Technical and Programmatic Baseline
    Not To Scale
    Programmatic Data Drops to SRB (includes JCL Model)
    Resolve Tech Issues/Risks, Update Cost/Schedule Baseline
    P/p
    Brief
    MD
    Brief
    Center
    Brief
    Periodic SRB Involvement as Appropriate
    (2)
    CheckPoint if needed.
    FOOTNOTES:
    1. A Two Step Review may be used for any LCR
    2. The SRB Handbook provides information on the readiness assessment, quick-look reports and checkpoints associated with life cycle reviews
    3. For all other life cycle reviews report to DA if significant unresolvable disagreements
    10
    PM Challenge 2011:  Informational Briefing  Pre-Decisional
  • 65. Expected Maturity State through the Project Life Cycle Leading to KDP B (NPR 7120.5E)
    11
    PM Challenge 2011:  Informational Briefing  Pre-Decisional
  • 66. Expected Maturity StateExploded View (NPR 7120.5E)
    12
    PM Challenge 2011:  Informational Briefing  Pre-Decisional
  • 67. Expected Maturity State through the Project Life Cycle Leading to KDP C (NPR 7120.5E)
    13
    PM Challenge 2011:  Informational Briefing  Pre-Decisional
  • 68. Project – Simplified Cost Agreements at KDP C (NPR 7120.5E)
    This UFE is managed above the Project.
    Agency Baseline Commitment
    • External Commitments
    UFE
    At KDP C and subsequent ABC rebaselines the ABC and the life cyclecost estimate are equal.
    Management Agreement
    • Managed by Project Manager
    Not to scale.
    14
    PM Challenge 2011:  Informational Briefing  Pre-Decisional
  • 69. Project Life Cycle Cost Agreements and Commitments (NPR 7120.5E)
    High Estimate
    LCC Range
    Life cycle cost estimate
    At KDP C and subsequent Agency Baseline Commitment rebaselines the ABC and the life cycle cost estimate are equal
    UFE managed
    above the project
    UFE managed by Project
    Low Estimate
    Management
    Agreements
    AuthorizedFormulation
    Cost
    UFE
    Actual Formulation Costs
    DuringImplementation
    DuringFormulation
    KDP C
    Notional and Not to Scale
    15
    PM Challenge 2011:  Informational Briefing  Pre-Decisional
  • 70. Start Project2
    1, 2, 3, …
    KDP 03
    Updated Program Plan
    Project m, m+1
    Figure 2-3a The NASA Program Life Cycle (Uncoupled and Loosely Coupled) (NPR 7120.5E)
    Approval for Implementation
    Approval for
    Formulation
    NASA Life Cycle Phases
    IMPLEMENTATION
    FORMULATION
    Program Life Cycle Gates
    KDP II
    KDP n
    KDP III
    KDP I
    Changes from original shown in red
    PCA1
    FAD
    Program Plan1
    Project
    Starts
    Start process
    again4
    Updated PCA
    Program
    Updates
    Agency Reviews
    ASM
    ASP
    Program Life Cycle Reviews5&6
    PIRs are conducted as required by Decision Authority
    PIR
    SRR
    SDR
    FOOTNOTES
    Program Plans are baselined at SDR, and PCAs are baselined at KDP I. These are reviewed and updated, as required, to ensure program content, cost, and budget remain consistent.
    Projects, in some instances, may be approved for formulation prior to KDP I. Initial project pre-formulation generally occurs during program Formulation.
    KDP 0 may be required by the Decision Authority to ensure major issues are understood and resolved prior to formal program approval at KDP I.
    When programs evolve and/or require upgrades (e.g., new program capabilities), the life-cycle process will be restarted when warranted, i.e., the program’s upgrade will go through formulation and implementation steps.
    Single-project programs will follow the Project lifecycle, but will include draft/ final PCAs at KDPs B & C respectively and draft/final Program Plans at SRR & SDR respectively.
    Life Cycle Review (LCR) objectives and expected maturity states for these reviews and the attendant KDPs are contained in Table 2-6a.
    ACRONYMS
    ASP—Acquisition Strategy Planning meeting
    ASM—Acquisition Strategy Meeting
    FAD—Formulation Authorization Document
    KDP—Key Decision Point
    PCA—Program Commitment Agreement
    PIR—Program Implementation Review
    P/SDR—Program/System Definition Review
    P/SRR—Program/System Requirements Review
    SRB—Standing Review Board
    16
    PM Challenge 2011:  Informational Briefing  Pre-Decisional
  • 71. Figure 2-3b The NASA Program Life Cycle (Tightly Coupled) (NPR 7120.5E)
    Updated Program Plan
    Approval for Implementation
    Approval for
    Formulation
    NASA Life Cycle Phases
    FORMULATION
    IMPLEMENTATION
    Program Life Cycle Gates
    KDP I
    KDP 05
    KDP IV
    KDP III
    KDP II
    KDP n
    Draft PCA
    PCA1
    FAD
    Draft
    Program
    Plan
    Program
    Plan1
    Project
    Starts
    Start Project2
    1, 2, 3, …
    Project m, m+1
    Start process
    again6
    Updated PCA
    Changes from original shown in red
    Program
    Updates
    Agency Reviews
    ASM
    ASP
    Program Life Cycle Reviews 3&7
    ORR
    PIR4
    DR
    FRR/
    MRB9
    SRR
    SDR
    CDR
    SIR
    CERR
    PLAR
    PDR
    PFAR
    Other Reviews
    LRR,SMSR
    SAR8
    Project reviews/KDPs accompany
    Program reviews/KDPs4
    Update Program documentation and re-conduct
    lifecycle reviews with new capabilities6
    Life Cycle Review (LCR) objectives and expected maturity states for these reviews and the attendant KDPs are contained in Table 2-6b.
    SAR only applies to Human Space Flight.
    The KDP E decision is made at the FRR for Human Space Flight and the MRB for Robotic Space Flight. The FRR/MRB are part of a series of events shown in Appendix K leading to approval to launch.
    ACRONYMS
    ASP—Acquisition Strategy Planning meeting
    ASM—Acquisition Strategy Meeting
    CDR—Critical Design Review
    CERR—Critical Events Readiness Review
    DR—Decommissioning Review
    FAD—Formulation Authorization Document
    FRR—Flight Readiness Review
    KDP—Key Decision Point
    LRR—Launch Readiness Review
    ORR—Operational Readiness Review
    PCA—Program Commitment Agreement
    FOOTNOTES
    Program Plans are baselined at SDR, and PCAs are baselined at KDP I. These are reviewed and updated, as required, to ensure program content, cost, and budget remain consistent.
    Projects are usually approved for formulation prior to KDP I.
    Single-project programs will follow the Project lifecycle, but will include draft/ final PCAs at KDPs B & C respectively and draft/final Program Plans at SRR & SDR respectively.
    Tightly-coupled program reviews generally differ from other program types because they are conducted to ensure the overall integration of all program elements (i.e., projects). Once in operations, PIRs are conducted as required by the Decision Authority.
    KDP 0 may be required by the Decision Authority to ensure major issues are understood and resolved prior to formal program approval at KDP I.
    When programs evolve and/or require upgrades (e.g., new program capabilities), the life-cycle process will be restarted when warranted, i.e., the program’s upgrade will go through formulation and implementation steps.
    PDR—Preliminary Design Review
    PFAR—Post-Flight Assessment Review
    PIR—Program Implementation Review
    PLAR—Post-Launch Assessment Review
    P/SDR—Program/System Definition Review
    P/SRR—Program/System Requirements Review
    SAR—System Acceptance Review
    SIR—System Integration Review
    SRB—Standing Review Board
    SMSR—Safety and Mission Success Review
    17
    PM Challenge 2011:  Informational Briefing  Pre-Decisional
  • 72. Figure 2-4 Project Life Cycle (NPR 7120.5E)
    KDP F
    KDP C
    KDP A
    KDP E
    ASP
    DR
    PFAR
    PFAR
    PLAR
    DR
    Re
    flights
    -
    Other Reviews
    Approval for
    Approval for
    Formulation
    NASA Life
    Implementation
    FORMULATION
    IMPLEMENTATION
    Cycle Phases
    Phase C:
    Phase D:
    Phase F:
    Phase E:
    Project
    Phase A:
    Pre-Phase A:
    Phase B:
    -
    Final Design & Fabrication
    Life Cycle
    System Assembly, Int & Test, Launch & Checkout
    Concept Studies
    Operations & Sustainment
    Concept & Technology
    Preliminary Design &
    Closeout
    Development
    Technology Completion
    Phases
    Phase B:
    Pre
    -
    Phase A:
    Phase C:
    Phase D:
    Phase E:
    Phase F:
    Project
    Phase A:
    Project
    KDP C
    KDP F
    KDP E7
    KDP A
    KDP D
    KDP B
    Life Cycle
    Final Archival of Data
    FAD
    Preliminary Project
    Plan
    Launch
    Baseline Project
    Plan
    End of Mission
    Gates &
    Draft Project Requirements
    Project
    Major Events
    KDP B
    Agency Reviews
    ASP
    ASM
    Human Space Flight Project Life Cycle Reviews 1,5&6
    MCR
    SDR
    CDR /
    PDR
    MCR
    FRR7
    SRR
    SIR
    CERR
    PLAR
    DR
    ORR
    DRR
    3
    3
    FRR
    CERR
    ORR
    SDR
    PDR
    SRR
    SIR
    SAR
    ASM
    PLAR
    CDR /
    End of
    End of Flight
    (NAR
    )
    (PNAR
    )
    2
    2
    PRR
    PRR
    Inspections and
    Inspections and
    Flight
    Refurbishment
    Refurbishment
    Re
    -
    flights
    Re
    -
    enters appropriate life cycle phase if
    Re
    -
    enters appropriate life cycle phase if
    modifications are needed between flights
    modifications are needed between flights
    Robotic
    Robotic Mission Project Life Cycle Reviews 1,5&6
    Mission
    Project
    Reviews
    1
    4
    3
    FRR
    DR
    PLAR
    MDR
    MCR
    SRR
    CERR
    SIR
    MRB7
    ORR
    CDR /
    DRR
    PDR
    4
    3
    MDR
    SRR
    PDR
    CERR
    SIR
    ORR
    ASM
    CDR /
    MCR
    Launch
    2
    PRR
    2
    PRR
    (NAR
    )
    (PNAR
    )
    Readiness
    SMSR, LRR
    SMSR, LRR
    Reviews
    (LV), FRR (LV)
    (LV), FRR (LV)
    SAR8
    Supporting
    Supporting
    Peer Reviews, Sub
    -
    system PDRs, Sub
    -
    system CDRs, and System Reviews
    Peer Reviews, Sub
    -
    system PDRs, Sub
    -
    system CDRs, and System Reviews
    Reviews
    Reviews
    FOOTNOTES
    Flexibility is allowed to the timing, number and content of reviews as long as the equivalent information is provided at each KDP and the approach is fully documented in the Project Plan.
    PRR needed for multiple system copies. Timing is notional.
    CERRs are established at the discretion of Program Offices.
    For robotic missions the SRR and the MDR may be combined.
    Single-project programs will follow the Project lifecycle, but will include draft/ final PCAs at KDPs B & C respectively and draft/final Program Plans at SRR & SDR respectively.
    Life Cycle Review (LCR) objectives and expected maturity states for these reviews and the attendant KDPs are contained in Table 2-7.
    The KDP E decision is made at the FRR for Human Space Flight and the MRB for Robotic Space Flight. The FRR/MRB are part of a series of events shown in Appendix K leading to approval to launch.
    SAR only applies to Human Space Flight.
    ACRONYMS
    ASP - Acquisition Strategy Planning Meeting
    ASM - Acquisition Strategy Meeting
    CDR - Critical Design Review
    CERR - Critical Events Readiness Review
    DR - Decommissioning Review
    DRR - Disposal Readiness Review
    FAD - Formulation Authorization Document
    FRR - Flight Readiness Review
    KDP - Key Decision Point
    LRR - Launch Readiness Review
    MCR - Mission Concept Review
    MDR - Mission Definition Review
    MRB - Mission Readiness Briefing
    ORR - Operational Readiness Review
    PDR - Preliminary Design Review
    PFAR - Post-Flight Assessment Review
    PLAR - Post-Launch Assessment Review
    PRR - Production Readiness Review
    SAR - System Acceptance Review
    SDR - System Definition Review
    SIR - System Integration Review
    SMSR - Safety and Mission Success Review
    SRR - System Requirements Review
    18
    PM Challenge 2011:  Informational Briefing  Pre-Decisional

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