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  • Edit note: Made 1st bullet past tense and changed 3rd bulletNote: Chartered by the Deputy Center Director – Steve Jurczyk.
  • Note: LaRC has a large range of projects.
  • Edit Note: no changes were necessaryNote: NPR Tables 4-3 and 4-4 were a primary source for these requirementsNote: Identifies key technical and project management products along with the key decision points/gates
  • Edit note: no changes were necessaryNote: NPR8705.4, Risk Classification for Payloads was used as a starting point to categorize the missions. i.e., this was adapted from the risk classifications for payloads and generalized to go beyond payloads.Note: Used to apply risk based guidelines for the mission categorization
  • Edit note: No changes were necessary
  • Edit note: no changes were necessaryNote: Project Plan and HQ/Center are really just special cases of the Tailor Down category
  • Edit note: updated to latest version – Baseline1Note: Most of the tailoring is at the lower mission types which is to be expected as these projects don’t typically fall under the NPR7120.5D scope.Note: Provides a methodology for applying disciplined rigor based on the levels of risk.
  • Edit note: updated to latest version – Baseline1Note: KDP A was left at the HQ level for all mission types. The level/formality of the KDPs can be negotiated at the beginning of the project.Note: The KDP tailoring is not meant to diminish the levels of communication between the project and HQ. Just decreases the level of formality.
  • Note: Obtaining good examples is one of the areas still requiring a lot of work.Note: The tailoring aspect is meant to be just a part of the normal review and approval processes.
  • Edit note: no changes were necessaryNote: A sample example of the guidelines for a fairly small mission type E (suborbital or aircraft based mission).
  • Edit note: updated to latest version – Baseline1Note: This used to be after slide 13 (Tailoring Guidelines – Type E (1/4)  now Example Tailoring Guidelines – Type E (1/2))
  • Edit note: updated to latest version – Baseline1Note: This used to be 2 slides after slide 13 (Tailoring Guidelines – Type E (1/4)  now Example Tailoring Guidelines – Type E (1/2))
  • Edit note: no changes were necessaryNote: It is good to emphasize the SEMP on this slide as part of the NPR7120.5D product set, as this supports the later slide stating that the NPR7123.1A SEMP top-level requirement is already addressed.
  • Edit note: although some of the data in the Note: This slide doesn’t require much time, since this be shown in detail during the demonstration. Provides a snapshot memory for the slide package.
  • Note: The tailoring was synchronized with the current LPR approach for the SEMP.
  • Edit note: updated to latest version – Baseline1Note: Top 2 reviews are included for completeness, however, we did not look at the Program level for these guidelines.
  • Note: This slide doesn’t require much time, since this be shown in detail during the demonstration. Provides a snapshot memory for the slide package.

Luat nguyen Luat nguyen Presentation Transcript

  • Tailoring NASA Requirements to Fit the Project Luat Nguyen and Keith Boadway NASA Project Management (PM) Challenge 2012 February 201212003-4703 1
  • Background • A LaRC team, chartered by the Deputy Center Director, developed guidelines for tailoring the application of Project Management and Systems Engineering NPRs (7120.5, 7123.1) • These guidelines are intended to help us use the NPRs to execute the full range of flight projects more efficiently and effectively • First baseline is released, however, plan is to continue to revise and update (e.g., update to NPR7120.5E)12003-4703 2
  • Background • As a research, technology, and development Center, LaRC has a history of conducting flight projects ranging in scope from major to quite small • The scope of the projects as exemplified by their Life Cycle Cost (LCC) ranges from a few million dollars to over one billion dollars and covers all Agency Mission Directorates • LaRC is organized to effectively execute this wide range of projects – Flight Projects Directorate (FPD) focused on project execution and development and nurturing of associated capabilities – FPD has a “Small Projects Office” focused on effective execution of “small projects” • “Small Project” designation determined by consideration of a project’s scope, complexity, criticality, and visibility12003-4703 3
  • Tailoring of Requirements Project A “Ideal” “Ideal” Tailoring “Actual” Tailoring NPR 7120.5 7123.1 Project C “ad hoc” Tailoring Guidelines Project B “Ideal” Tailoring Project Guidelines C “Ideal”12003-4703 4
  • NPR Procedural Requirements Tailoring Team • Objective: Develop guidelines to support effective / efficient tailoring of NPR requirements (7120.5, 7123.1, …) for LaRC flight projects with emphasis on “lean” and “affordability.”12003-4703 5
  • NPR 7120.5 Requirements for Tailoring Requirements from Chapter 4 of NPR 7120.5D12003-4703 6
  • Mission Types12003-4703 7
  • Tailoring Approach 8
  • Tailoring Definitions Tailoring Term Definition The requirement is expected/required for this type of Blank/Empty mission. Decrease the level of detail, formality, and rigor required based on the project’s size, complexity, and Tailor Down acceptable risk or the requirement may be captured/met by the fulfillment of another requirement. Seek relief from the requirement based on the project’s Tailor Out size, complexity, and acceptable risk. This may require a waiver. Not applicable. The requirement is not relevant to the N/A project type. The intent of the requirement can be met and Proj. Plan documented within the project plan. Used to identify the recommended level of decision HQ/Center authority.12003-4703 9
  • Tailoring Overview – Page 1 of 2Management Requirements (Taken from Chapter 4 NPR 7120.5D, NASA Space Flight Program and Project)12003-4703 10
  • Tailoring Overview – Page 2 of 2Management Requirements (Taken from Chapter 4 NPR 7120.5D, NASA Space Flight Program and Project12003-4703 11
  • Tailoring Approach • Tailoring approach consists of 4 elements 1. Top level matrix of tailoring guidelines (e.g. “tailor down”, “tailor out”, etc.) 2. Additional details (several sentences) for each guideline (each element of the matrix) 3. Representative examples for each guideline 4. Advisory teams to provide guidance and advice on specific application to a project • The tailoring process for a given project will be documented early in the project life cycle (e.g. draft Project Plan) and approved12003-4703 12
  • Example Tailoring Guidelines – Type E (1/4)12003-4703 13
  • Example Tailoring Guidelines – Type E (2/4)12003-4703 14
  • Example Tailoring Guidelines – Type E (3/4)12003-4703 15
  • Example Tailoring Guidelines – Type E (4/4)12003-4703 16
  • Tailoring Guidelines (Excel worksheet)• Guidelines are defined for each Type (filters allow choice of display/print) • Types • Products • Tailoring • Guidelines • Examples • Advisors • Filters Click Filter IconSelect desiredmission types(1 or more) Click OK button12003-4703 17
  • NPR 7123.1A Systems Engineering • Applied the same tailoring approach to two of the NPR’s primary products – Systems Engineering Management Plan (SEMP) – Technical Reviews • Technical reviews provide a lifecycle view of the project’s engineering and management products12003-4703 18
  • NPR 7123.1A - SEMP • SEMP applicability is captured in the NPR7120.5D tailoring • NPR 7123.1A, Appendix F allows adaptation of the processes according to the purpose, complexity, and scope of the program or project • LPR 7123.1 – LaRC Systems Engineering Processes and Requirements (describes responsibilities and DGA for the SEMP based on project types) • Tailored SEMP must be approved by the Designated Governing Authority (DGA) Type A Type B Type C Type D Type E Type F CMC Chair Approves Approves Chief Engineer Reviews Reviews Approves Approves Approves Program, Project, or Concurs Concurs Concurs Concurs Concurs Concurs Task Manager Engineering Director Reviews Reviews Reviews Reviews Reviews Approves Systems Prepares Prepares Prepares Prepares Prepares Prepares Engineering Team Table 1-1 Responsibilities for the SEMP or alternative documentation of systems engineering implementation12003-4703 19
  • NPR 7123.1A – Technical Reviews • Apply tailoring concept to Technical Reviews – Tailoring overview summary identifies which reviews are recommended based on mission Types • Tailoring guidelines are based on: – Products from Technical Review entrance and success criteria (NPR 7123.1A, Appendix G) – Expected product maturity (preliminary, baseline, updates) (NPR 7120.5D, Tables 4-3 & 4-4) – Product traceability to both NPR 7123.1A and NPR 7120.5D • Some products are identified in both NPRs while some products are just identified in one of the NPRs • Tailoring guidelines documented in a separate worksheet with filters to select the desired technical reviews and project types • Provides guidance for Review Plans and ToRs12003-4703 20
  • Tailoring Overview – Technical Reviews12003-4703 21
  • Technical Reviews Guidelines - Filters Filters provide different ‘views’ of the information12003-4703 22
  • Technical Reviews – Summary View Example Summary Which technical reviews are recommended for type D? View 2 Primary Filters (Review, Type) Selected Review = Color Yellow and Type = D Click OK button Select worksheets12003-4703 23
  • Technical Reviews – Detailed View Example Detailed What products are identified for MCR and mission type D? View 2 Primary Filters (Review, Type) Selected Review = b. MCR and Type = D Displays products associated with the selected review and mission type Green text identifies { items directly tied to NPR7123.1A criteria Yellow background shows first time product is identified12003-4703 24
  • Technical Reviews – NPR 7123 View Example NPR 7123 What NPR7123 related products are identified for MCR and type D? View 3 Primary Filters(Review, Type, Product) Selected Review = b. MCR and Type = D and Product = color green Displays only products associated with the selected review, type, and NPR7123 criteria { Green text identifies items directly tied to NPR7123.1A criteria12003-4703 25
  • Technical Reviews – Search View Example Search What MCR products for type D involve guidelines on cost? View 3 Primary Filters (Review, Type, Guidelines) Selected Review = b. MCR and Type = D and Guidelines = Text Filters contains… = cost Displays only products associated with the selected review, type, and have the word cost in the guidelines12003-4703 26
  • Technical Reviews – Product View Example Product How does the SEMP for type D mature through the lifecycle? View 3 Primary Filters(Review, Type, Product) Selected Review = Select All and Type = D and Review/Product = SEMP (spelled out) Displays selectedproduct and guidelinesassociated with reviews and selected typeGray background shows reviews that were tailored out or N/A for selected typeGreen text shows whenproduct is directly tied to NPR7123.1A criteria12003-4703 27
  • Worksheets Demonstration12003-4703 28
  • Summary • LaRC developed the tailoring guidelines to help flight projects apply the NPRs 7120.5D and 7123.1A to get the most benefit for their particular situation • These tailoring guidelines are intended to provide a good starting point, and combined with examples and expert advisors, should allow for quick convergence on the “right fit” • Status – Applying to new/existing projects (IRVE-3 [Type E] and SAGE III/ISS [Type C]) and (MISSE-X [Type D]) – Developing training options to increase awareness and use at LaRC (e.g. WebEX, video) – First baseline is released, however, plan is to continue to revise and update (e.g., update to NPR7120.5E)12003-4703 29