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  • 1. Center-wide Facilities Planning: An Information Integration Approach NASA Project Management Challenge 2011 February 9-10, 2011 Track: Facilities Presenters: Perri E. Fox, Transition Manager NASA-Johnson Space Center Lovely Krishen, Ph.D., Lead Risk Analyst-Transition Team Lead Futron Corporation
  • 2. Outline • Introduction • NASA-JSC Center-wide Facilities Assessment: An Overview • JSC Facilities Review Database (JFReD) – Information Integration with Geographic Information System (GIS) – JFReD-GIS features • Building Information Architecture for JSC Capabilities – JSC Technical Capabilities Tiger Team (TCTT) – JFReD: JSC Capabilities Assessment Module (JCAM) features • Summary • Backup SlidesFebruary 9, 2011 2
  • 3. Introduction •As part of Transition management, JSC has been integrating facilities planning information and performing high-level gap analysis to feed decision makers at the Center level – Capturing comprehensive facility listing, description and baseline cost estimates – Assessing budget associated with closeout, gaps and utilization of the facilities (Workforce and Dollars) tied to Core Capabilities – Linking utilization of buildings/facilities for overall Center Master Planning efforts •Pre-decisional data capture initiated and updated over 4 years – now initiating data collection for a 5th year •Currently, focused on supporting Center and Agency-wide scalability and strategic planning for facilities and capabilities utilizationFebruary 9, 2011 3
  • 4. JSC Facilities Assessment: An Overview • A facility is primarily defined by a real property component that represents a significant (or core) capability or asset and becomes a factor in the overall center “supply” to meet the “demand” of mission, program, or project requirements – For JSC, includes labs, aircraft, test stands, specialized equipment, storage areas, mission operations/planning areas or entire buildings – Does not include office space or other personnel support areas (break rooms, general conference rooms, restrooms, equipment closets, etc.) •Information capture, assessment, and reporting processes - established, tested, and refined over time by JSC Transition management team •The only baselined JSC Facilities Listing and the standard for Center Ops Facilities Utilization activities •Assessment and JSC Facilities listing originally captured in FY2007 in spreadsheets – but this was quickly outgrown JSC Transition Team Designed and Developed JSC Facilities Review Database - JFReDFebruary 9, 2011 4
  • 5. JFReD Description and Capability •The JSC Facilities Review Database (JFReD) is… – A user-interface, secure web-based application with advanced data archiving and reporting capabilities that synthesizes integrated analysis and decision/metrics reports for Center Management •Provides a baseline listing of all facilities at JSC, Ellington, El Paso, Sonny Carter Neutral Buoyancy Lab, and White Sands Test Facility (WSTF) sites •Tracks/assesses Facilities Usage requirements and associated Resource profiles over a multi-year timeframe with pre- decisional inputs from – Managing DLO Facility owners (“Supply” data) – Funding Programs/Customers (“Demand” data) – Center Operations – infrastructure and master planning •Established User Group with JSC and Headquarters members •Provider of Best Practices and Lessons Learned in information management of infrastructure planning and dispositionFebruary 9, 2011 5
  • 6. JFReD Integration with JSC-GIS •With changes in Agency direction, found growing demand for right-sizing the Centers and scaling capabilities and associated facilities •JSC Transition team proposed direct information exchange between JFReD and JSC space utilization and real property databases •Geographic Information System (GIS) provides a framework for organizing institutional real property spatial information – Integrates data from several sources, including JSC’s Space Utilization Tool (SUT) and Real Property Inventory (RPI) •JFReD integration with GIS is designed to: – Promote convergence of facility information gathering processes at JSC – Provide graphical visualization of facility location and utilization profiles over planning timelines – Maintain quality control and standardization of JSC space utilization and facility location informationFebruary 9, 2011 6
  • 7. JSC-GIS Data SourcesFebruary 9, 2011 7
  • 8. JSC-GIS Data Exchange Process *Outlined in the JFReD-GIS Interface Control Requirements DocumentFebruary 9, 2011 8
  • 9. JFReD-GIS Integration Benefits • Center Operations (COD) is responsible for maintaining the configuration of the buildings/rooms at JSC – JFReD users will be able to see the data, but not change it • COD has already been approving facility changes to JFReD. – Facility change requests can still be made to JFReD administrators who will work with COD and obtain approval •Less data entry into JFReD – No need to enter facility name, center/site, rooms, buildings, square footage, facility class/subclass •Ability to be able to look at Utilization Data spatially – Can look at any building or any floor of any building that is utilized by a JSC facility – Facility owners are color-coded at the DLO levelFebruary 9, 2011 9
  • 10. Database Features: JFReD Main Website https://jfred.jsc.nasa.govFebruary 9, 2011 10
  • 11. Get Maps from Listing PageFebruary 9, 2011
  • 12. GIS Link to JFReDFebruary 9, 2011 12
  • 13. Example Floor Layout Facility ReportFebruary 9, 2011 13
  • 14. GIS: Example Building Floor Plan with FacilitiesFebruary 9, 2011 14
  • 15. Example Facility Usage ProfileFebruary 9, 2011 15
  • 16. Example Building Layout NavigationFebruary 9, 2011 16
  • 17. Example JSC Site LayoutFebruary 9, 2011 17
  • 18. Notional Metric: Facility Usage Over TimeFebruary 9, 2011 18
  • 19. Decision-making Approach: JSC Capabilities Assessment • Facilities grouped together to define JSC-unique Capabilities • These Associated Facilities groupings formed the basis for capturing and assessing Technical Capabilities (TCs) – JSC Technical Capabilities Tiger Team (TCTT) chartered in August 2010 to initiate capture of a structured Center-wide Technical Capabilities Listing – Assess Ready-to-produce costs/resources and prioritization criteria based on mapping to potential mission scenarios – Provide insights into recommended scalability-based cost-savings measures – Prepare for NASA Technical Capabilities Assessment cycle • JFReD platform is incorporating data or mapping from other Real Property and Capabilities assessments – At JSC: GIS; TCTT Skill-Based TCs, Facilities-Based TCs, and Core Technical Capabilities – Agency: NASA Capabilities Forum (NCF) Gap Assessments; Major Facilities Inventory; Real Property Inventory; NASA Technical Capabilities (NTC)February 9, 2011 19
  • 20. Information Integration LayoutFebruary 9, 2011 20
  • 21. Technical Capabilities Assessment at JSC •Definition of Technical Capability (TC): “All of the facilities/infrastructure, property/equipment, workforce (FTE/WYE, with competency/skills), and support (suppliers/supplies, contracts, control systems) required to accomplish a given program’s mission execution requirements" •JSC TCTT adopted the following approach: –Capability owners enter Capability Listing data, which includes a basic capability description, NASA Agency (OCE) capability categories, Uniqueness, and Associated Facilities (if applicable)  Capabilities may be skill-based  Tie back directly to JFReD Baselined data  Defines the “supply” aspect of the assessment - individual records managed at the Direct Line Organizational (DLO) level  For JSC Core Technical Capabilities (CTCs), DLO- managed sub-capabilities are grouped into JSC-managed Core CapabilitiesFebruary 9, 2011 21
  • 22. Technical Capabilities Assessment at JSC, cont. – Capability owners enter Capability Usage and Cost data  Includes current and future mapping to missions, and Ready-to-produce costs among other factors  Defines the “demand” aspect of the assessment • JFReD Platform has continued to integrate and transform to meet Capabilities Information capture needs – JSC Capabilities Assessment Module (JCAM) developed with similar architecture and logic as JFReD – Reporting and other features are in requirements building/testing phase – If Capability data becomes the “currency” for managing the Center products and services:  Possible integration of cost data, risk data, and infrastructure (workforce/facilities) through a well-tested JSC application platform February 9, 2011 22
  • 23. JSC Capabilities AssessmentModule (JCAM) Development Version: Back-up SlidesFebruary 9, 2011
  • 24. JSC Capabilities Assessment ModuleFebruary 9, 2011 24
  • 25. JCAM – Capability Listing Page List is displayed automatically when populated, provides navigation to capabilities in the databaseFebruary 9, 2011 25 18
  • 26. JCAM – Capability Page for Edit Capability (Skill-Based)February 9, 2011 26
  • 27. JCAM – Usage Page for Edit Capability (Skills-Based)February 9, 2011 27
  • 28. JCAM – Cost Page for Edit Capability (Skills-Based)February 9, 2011 28
  • 29. JCAM – Capability Page for Edit Capability (Facility-Based)February 9, 2011 29
  • 30. JCAM – Facility-Based CapabilityFebruary 9, 2011 30
  • 31. JCAM – Associated Facility Data Page (for Facility-Based Capability)February 9, 2011 31
  • 32. JCAM – Associated Facility Usage Page ( for Facility-Based Capability)February 9, 2011 32
  • 33. JCAM – Associated Facility Cost Page ( for Facility-Based Capability)February 9, 2011 33
  • 34. Summary Best Practices • Integrate Facility data capture tools at the Center level to keep strategic planning and tactical implementation goals aligned • Maintain accurate and traceable facilities listing and strict configuration control procedures • Leverage PPBE yearly cost exercises in validating and updating data content • Collaborate closely with Agency Facilities Planning entities and experts to standardize terminology, requirements, and IT integration practices • Center-wide Facilities Planning requires flexible approach to facility usage and cost capture – Changing Program requirements will drive usage levels and institutional facilities decisions – keep it fluid • Continue mapping facilities to Center-wide major Strategic capabilities and associated funding profilesFebruary 9, 2011 34
  • 35. Some Interesting Take-aways • JSC Facilities Assessment and JFReD Best Practices tell us: – Institute robust process and reliable sources/providers of data – Tool serves to strengthen the process and should be focused on user needs and convenience –Focus on baselining the Listing and keeping information accurate with strict configuration control – even in a changing environment –Schedule, performance metrics, and strategic planning scenarios may be incorporated into a tried and tested platform like JFReD • Tools, Processes, and Assessments must be versatile to assist with successful Change Management Transition Management combined with Capabilities and Assets Management is needed to promote successful Center-wide TRANSFORMATION MANAGEMENTFebruary 9, 2011 35
  • 36. JFReD Back-up SlidesFebruary 9, 2011
  • 37. JFReD Main Website https://jfred.jsc.nasa.govFebruary 9, 2011 37
  • 38. Parent-Child Facility Listing ExampleFebruary 9, 2011 38
  • 39. Facility Data PageFebruary 9, 2011 39
  • 40. Usage Data PageFebruary 9, 2011 40
  • 41. Cost Data PageFebruary 9, 2011 41
  • 42. JFReD Report Generator – Part IFebruary 9, 2011 42
  • 43. JFReD Report Generator – Part IIFebruary 9, 2011 43
  • 44. Canned Reports Main PageFebruary 9, 2011 44
  • 45. Truncated Transition Detailed ReportFebruary 9, 2011 45
  • 46. Close-out Candidates ReportFebruary 9, 2011 46
  • 47. Utilization ReportFebruary 9, 2011 47
  • 48. Usage Variance ReportFebruary 9, 2011 48
  • 49. JFReD Metrics Exporting ToolFebruary 9, 2011 49
  • 50. Representative JFReD Metrics ReportsFebruary 9, 2011 50