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Conducting Business          as a          Virtual Project Team          Distributed Project Management          Diane Bro...
The Aeronautics Research                Mission Directorate                                     AERONAUTICS RESEARCH MISSI...
The Three Principles of ARMD           We will dedicate ourselves to the mastery and           intellectual stewardship of...
The Fundamental               Aeronautics Program                                                                         ...
Progress to Date          October 2005           Dr. Porter begins restructuring of ARMD projects          January 2006   ...
Responsibilities of the          APIs and APMs           Each project is divided into              Disciplines            ...
Transition to Project Lead          Resource Analysts           Previous program structures had           Resource Analyst...
Business Team Structure           Each Project has the following:              Multiple APMs                • typically on...
Project Structure                                                                                 Program Director        ...
Project Management Structure                Program Integration                     Manager                               ...
Challenges of the New           Program Structure            Communications            New roles and responsibilities     ...
Tools We Use            NSPIRES – NRA solicitations            PBMA – secure file storage            Space Act Agreement M...
Lessons Learned            Communicate, communicate,            communicate            Everything takes longer than expect...
What’s Next?            Process improvements to the            planning cycle            Continued tool development       ...
Questions…….Slide 15         NASA Project Management Challenge 2008   February 26-27, 2008
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  1. 1. Conducting Business as a Virtual Project Team Distributed Project Management Diane Brown – NASA Headquarters Karen Crandall – NASA Glenn Research Center Maura Fujieh – NASA Ames Research CenterSlide 1 NASA Project Management Challenge 2008 February 26-27, 2008
  2. 2. The Aeronautics Research Mission Directorate AERONAUTICS RESEARCH MISSION DIRECTORATE Associate Administrator: Dr. Lisa Porter Deputy Associate Administrator: Dr. Jaiwon Shin Airspace Systems Program Aviation Safety Program Director: Dr. Karlin Toner Director: Herb Schlickenmaier Deputy: Dr. John Cavolowsky Deputy: John White Fundamental Aeronautics Program Aeronautics Test Program Director: Dr. Juan Alonso Director: Blair Gloss Deputy: Vicki Crisp Deputy: Tom Irvine Resources Management Office Mission Support Office Director: Glenn Fuller Director: Tom IrvineSlide 2 NASA Project Management Challenge 2008 February 26-27, 2008
  3. 3. The Three Principles of ARMD We will dedicate ourselves to the mastery and intellectual stewardship of the core competencies of Aeronautics for the Nation in all flight regimes We will focus our research in areas that are appropriate to NASA’s unique capabilities We will directly address the fundamental research needs of the Next Generation Air Transportation System (NGATS) in partnership with the member agencies of the Joint Planning and Development Office (JPDO)Slide 3 NASA Project Management Challenge 2008 February 26-27, 2008
  4. 4. The Fundamental Aeronautics Program PI = Principal Investigator Fundamental Aeronautics PS = Project Scientist PM = Project Manager Program LRA = Lead Resource Analyst Director: Juan Alonso - HQ Deputy: Vicki Crisp – HQ Technical Integration Manager: Dean Kontinos – HQ Program Integration Manager: Diane Brown – HQ Business Team Leads Karen Crandall – GRC Maura Fujieh - ARC Subsonic Fixed Wing Project Subsonic Rotary Wing Project PI: Fay Collier - LaRC PI: Susan Gorton – LaRC PS: Rich Wahls – LaRC PS: Isaac Lopez – GRC PM: Ruben DelRosario – GRC PM: Barb Esker – GRC LRA – Sarah Samples - DFRC LRA: Deb Findley - GRC Supersonics Project Hypersonics Project PI: Peter Coen – LaRC PI: Jim Pittman – LaRC PS: Lou Povinelli – GRC PS: Neal Cheatwood – LaRC PM: Kaz Civinskas – GRC PM: John Koudelka – GRC LRA: Mary Neuzil - GRC LRA: Kathy Sablan - ARCSlide 4 NASA Project Management Challenge 2008 February 26-27, 2008
  5. 5. Progress to Date October 2005 Dr. Porter begins restructuring of ARMD projects January 2006 New projects are outlined at AIAA conference in Reno, NV May 2006 Project proposals approved by AA June 2006 First NRAs for Fundamental Aeronautics Program are released January 2007 FY07 to FY11 Discipline and Project Plans are finalized September 2007 New Discipline Plan templates are rolled-out to the Projects January 2008 FY08 to FY12 Discipline Plans are routed to 160 Research Managers for signaturesSlide 5 NASA Project Management Challenge 2008 February 26-27, 2008
  6. 6. Responsibilities of the APIs and APMs Each project is divided into Disciplines Elements Tasks Associate Project Investigators define and lead the research conducted within each Discipline (typically one API per Discipline) Associate Project Managers are responsible for the resource management of the Disciplines (each APM typically covers multiple Disciplines)Slide 6 NASA Project Management Challenge 2008 February 26-27, 2008
  7. 7. Transition to Project Lead Resource Analysts Previous program structures had Resource Analysts aligned by center We chose to align Lead Resource Analysts by project to assign primary budget responsibility to one person This allows for deeper knowledge and better tracking of resourcesSlide 7 NASA Project Management Challenge 2008 February 26-27, 2008
  8. 8. Business Team Structure Each Project has the following: Multiple APMs • typically one at each research center One Lead Resource Analyst • usually located at the same center as the PM One scheduler, usually part-time One NRA Manager The Projects share: Two Business Team Co-leads Center-specific resource analysts Two database developers • one for the NRAs • one for the Discipline PlansSlide 8 NASA Project Management Challenge 2008 February 26-27, 2008
  9. 9. Project Structure Program Director PrincipalBusiness Team Lead Investigator Project Manager Project Scientist Lead Resource NRA Manager Analyst Associate Associate Project Principal Managers Investigators Primary line of communication Secondary line of communication Center Resource Analyst Slide 9 NASA Project Management Challenge 2008 February 26-27, 2008
  10. 10. Project Management Structure Program Integration Manager Project Manager Business Team Leads Lead Resource Analyst Scheduler Associate Center Resource Project Manager Analyst Primary line of communication Associate Secondary line of communication Center Resource Project Manager Analyst Associate Center Resource Project Manager Analyst Associate Center Resource Project Manager AnalystSlide 10 NASA Project Management Challenge 2008 February 26-27, 2008
  11. 11. Challenges of the New Program Structure Communications New roles and responsibilities New processes New responsibilities due to cross- center requirements Schedules and timingSlide 11 NASA Project Management Challenge 2008 February 26-27, 2008
  12. 12. Tools We Use NSPIRES – NRA solicitations PBMA – secure file storage Space Act Agreement Manager (SAAM) – routing of plans BW, SAP – financial data RMRS – year of execution financial trackingSlide 12 NASA Project Management Challenge 2008 February 26-27, 2008
  13. 13. Lessons Learned Communicate, communicate, communicate Everything takes longer than expected Face to face meetings are important, especially at the beginning Well-defined processes are invaluable Never underestimate confusion when changes are madeSlide 13 NASA Project Management Challenge 2008 February 26-27, 2008
  14. 14. What’s Next? Process improvements to the planning cycle Continued tool development Ongoing communications Scheduling adjustmentsSlide 14 NASA Project Management Challenge 2008 February 26-27, 2008
  15. 15. Questions…….Slide 15 NASA Project Management Challenge 2008 February 26-27, 2008
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