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Whats New with NPR 7120.5D2-09                                 Page 1
NPR 7120.5D                  Background  • Developed during 2006  • Issued and effective as of 3/9/07  • Focused on instit...
NPR 7120.5D                         “A Success”  • Contained big changes  • Has been accepted as the basis for how NASA   ...
NPR 7120.5D NID                   Why a NID?  • Incorporate lessons from two years    experience implementing NPR 7120.5D ...
NPR 7120.5D NID                  Categories of Change  • Update to be consistent with NPD-1000.0A       (Governance and St...
NPR 7120.5D NID                NPD-1000.0A Updates  • New Core Values - Safety,       Excellence, Teamwork, and Integrity ...
NPD-1000.0A Updates (Cont.)  • Further development of the acquisition    strategy meetings (ASP, ASM, PSM)  • Incorporate ...
NPD-1000.5 - Background  • NPD 1000.5 provides the overall policy framework of    NASAs disciplined, comprehensive strateg...
NPD-1000.5 – Background (Cont.)       Defines acquisition as the process for obtaining       the systems, research, servic...
NPD-1000.5 – Updates (Consistency)  • Acquisition commitments, cost estimates by fiscal    year and applicable Federal bud...
NPD-1000.5 – Updates (Confidence Level)  Goal - Improve the Agency’s performance against    external commitments for space...
NPD-1000.5 – Updates (Confidence Level)  • As a minimum, projects are to be funded at a level    that is equivalent to a c...
NPD-1000.5 – Risk  • Incorporate in the overall Agency risk management    strategy a risk- informed acquisition process th...
Examples of Other NID Updates  • Changes to the Lessons Learned process to ensure    all applicable lessons learned are in...
Examples of Other NID Updates  • Changes to clarify conflict of interest provisions    related to Standing Review Board (S...
Conclusion and the Way Forward  • This has been a preliminary preview of the    NPR 7120.5D NID that is under active devel...
Backup Slides  1. Confidence Level Policy  2. Tailoring Requirements – Terminology  3. Strategic Planning Meetings2-09    ...
NASA Acquisition Policy, NPD 1000.5                   Confidence Level Policy  It is NASA policy to:  h. Base programs and...
NASA Acquisition Policy, NPD 1000.5                Confidence Level Policy (Cont.)  (2) As a minimum, projects are to be f...
NASA Acquisition Policy, NPD 1000.5                Confidence Level Policy (Cont.)   (4) Programs and projects that are in...
NASA Acquisition Policy, NPD 1000.5                Confidence Level Policy (Cont.)  It is NASA policy to:  (7) Programs an...
NPR 7120.5D NID              Tailoring Requirements - Terminology  • Tailoring - The process used to adjust or seek relief...
NPR 7120.5D NID                           Strategic Planning Meetings  Three key decision forums are to be used as appropr...
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  1. 1. Whats New with NPR 7120.5D2-09 Page 1
  2. 2. NPR 7120.5D Background • Developed during 2006 • Issued and effective as of 3/9/07 • Focused on institutionalizing the processes by which NASA formulates and implements space flight programs and projects • Provided a standardized life cycle review process that is built around the Key Decision Points • Formalized the Technical Authority, Dissenting Opinion Resolution, and Waiver processes • Streamlined the document2-09 Page 2
  3. 3. NPR 7120.5D “A Success” • Contained big changes • Has been accepted as the basis for how NASA should execute its space flight programs and projects – Headquarters – Centers – External Stakeholders • Several NPR 7120.5D policies have been elevated to Agency-wide policies in NPD-1000.0A (Governance and Strategic Management)2-09 Page 3
  4. 4. NPR 7120.5D NID Why a NID? • Incorporate lessons from two years experience implementing NPR 7120.5D • Capture continuing NASA policy developments that affect programs and projects. • Incorporate changes driven by external stakeholders • Make corrections of errors, omissions, updates, inconsistencies2-09 Page 4
  5. 5. NPR 7120.5D NID Categories of Change • Update to be consistent with NPD-1000.0A (Governance and Strategic Management- August 2008) • Update to be consistent with NPD-1000.5 (NASA Acquisition Policy – JAN. 2009) • Capture changes in requirement relief terminology • Capture evolution of Technical Authority • Respond to user feedback • Respond to external drivers • Correct errors, omissions, updates, inconsistencies2-09 Page 5
  6. 6. NPR 7120.5D NID NPD-1000.0A Updates • New Core Values - Safety, Excellence, Teamwork, and Integrity • Concept of Institutional Authority2-09 Page 6
  7. 7. NPD-1000.0A Updates (Cont.) • Further development of the acquisition strategy meetings (ASP, ASM, PSM) • Incorporate the role of the Technical Authority role in risk – Technical Authorities formal concurrence on decisions related to matters involving safety and mission success – For human safety risk, the actual risk takers must formally consent to taking the risk – Responsible program, project, or operations manager must formally accept the risk2-09 Page 7
  8. 8. NPD-1000.5 - Background • NPD 1000.5 provides the overall policy framework of NASAs disciplined, comprehensive strategic acquisition process with appropriate references to other key processes and directives. • This framework institutionalizes fundamental current best practices in policy. • It also institutionalizes important new policy applicable to programs and projects. – Maintain consistency of the multiyear program/project life cycle, the annual budget process, external commitments and reporting – Incorporate the Confidence Level policy – Incorporate overall Agency risk management strategy – Change to Lessons Learned process2-09 Page 8
  9. 9. NPD-1000.5 – Background (Cont.) Defines acquisition as the process for obtaining the systems, research, services, construction, and supplies that the Agency needs to fulfill its mission. Acquisition—which may include procurement (contracting for products and services)—begins with an idea or proposal that aligns with the NASA Strategic Plan and fulfills an identified need and ends with the completion of the program or project or the final disposition of the product or service.2-09 Page 9
  10. 10. NPD-1000.5 – Updates (Consistency) • Acquisition commitments, cost estimates by fiscal year and applicable Federal budget account projections are to be consistent to ensure overall alignment with expected Agency resources and to standardize internal and external reporting. • Cost estimates by Fiscal Year and the annual NASA budget submission are to be consistent. • Significant changes to funding strategy are to be reviewed with and approved by the decision authority of the responsible Agency-level management council.2-09 Page 10
  11. 11. NPD-1000.5 – Updates (Confidence Level) Goal - Improve the Agency’s performance against external commitments for space flight and Information Technology programs/projects • Programs and projects in Implementation are to be baselined or rebaselined and budgeted based on a joint cost and schedule probabilistic analysis. • Programs are to have a confidence level of 70% or the level approved by the decision authority of the responsible Agency-level management council. • Projects are to have a confidence level consistent with the program.2-09 Page 11
  12. 12. NPD-1000.5 – Updates (Confidence Level) • As a minimum, projects are to be funded at a level that is equivalent to a confidence level of 50% or as approved by the decision authority of the responsible management council. • Current program/project baseline life-cycle cost estimates, funding strategy and the annual NASA budget submission are to be consistent. • Significant changes to funding strategy are to be reviewed with and approved by the decision authority of the responsible Agency-level management council.2-09 Page 12
  13. 13. NPD-1000.5 – Risk • Incorporate in the overall Agency risk management strategy a risk- informed acquisition process that includes the identification, analysis, and management of programmatic, infrastructure, technical, environmental, safety, cost, schedule, management, industry, and external policy risks that might jeopardize the success with which the Agency executes its acquisition strategies. (Recognizes NPR 8000.4A Agency Risk Management Procedural Requirements - December 2008)2-09 Page 13
  14. 14. Examples of Other NID Updates • Changes to the Lessons Learned process to ensure all applicable lessons learned are incorporated into appropriate directives, standards, requirements, design principles, or other requirements documentation. • Changes to terminology related to tailoring requirements based on user input. • Incorporation of the minimum attributes to be included in requests for tailoring requirements based on user input. • Incorporation of a a solution to a governance issue where program or project level Technical Authorities also hold Programmatic Authority roles.2-09 Page 14
  15. 15. Examples of Other NID Updates • Changes to clarify conflict of interest provisions related to Standing Review Board (SRB) membership. • Eliminating EVM requirements for contracts already covered in the NASA FAR • Changes to add provisions related to certification of Program and Project Managers • Incorporation of corrections of errors, omissions, updates, and inconsistencies2-09 Page 15
  16. 16. Conclusion and the Way Forward • This has been a preliminary preview of the NPR 7120.5D NID that is under active development. • The presentation which touches on some of the major aspects of the NID. There will be changes and additions before it is finalized. • Finalization of the NID is being pursued as a high priority task. • The target is to have it out to the Centers for their substantive comments in late March.2-09 Page 16
  17. 17. Backup Slides 1. Confidence Level Policy 2. Tailoring Requirements – Terminology 3. Strategic Planning Meetings2-09 Page 17
  18. 18. NASA Acquisition Policy, NPD 1000.5 Confidence Level Policy It is NASA policy to: h. Base programs and projects involved in space flight and information technology per NPR 7120.5, NASA Space Flight Program and Project Management Requirements and NPR 7120.7, NASA Information Technology and Institutional Infrastructure Program and Project Management Requirements on the following: (1) For implementation of each major program segment (e.g., Constellation - full ISS capability, lunar exploration, etc.), programs and projects are to be baselined or rebaselined and budgeted based on a joint cost and schedule probabilistic analysis developed by the program or project in accordance with the following: (a) Programs are to be baselined or rebaselined and budgeted at a confidence level of 70% or the level approved by the decision authority of the responsible Agency-level management council. For a 70% confidence level, this is the point on the joint cost and schedule probability distribution where there is a 70% probability that the project will be completed at or lower than the estimated amount and at or before the projected schedule. The basis for a confidence level less than 70% is to be formally documented. (b) Projects are to be baselined or rebaselined and budgeted at a confidence level consistent with the program’s confidence level.2-09 Page 18
  19. 19. NASA Acquisition Policy, NPD 1000.5 Confidence Level Policy (Cont.) (2) As a minimum, projects are to be funded at a level that is equivalent to a confidence level of 50% or as approved by the decision authority of the responsible management council. (3) Joint cost and schedule confidence levels are to be developed and maintained for the life cycle cost and schedule associated with the initial life cycle baselines (e.g., for space flight programs and projects baselines established at KDP-1 or KDP-C). (a) The initial life cycle baselines may include development of an initial operational capability, initial operations, and sustaining engineering consistent with the definition of the content of the life cycle, along with the traditional development effort. (b) The cost estimating methodology used for operational phases may be different than those used for other portions of the life cycle. The operations phase methodology will be reviewed and utilized as a component of the integrated program/project lifecycle confidence level calculations.2-09 Page 19
  20. 20. NASA Acquisition Policy, NPD 1000.5 Confidence Level Policy (Cont.) (4) Programs and projects that are in extended operational phases are generally not required to develop or maintain confidence level estimates. The adequacies of budget requests for extended operational phases are to be demonstrated and evaluated through the annual budget cycle processes. The Agency policy on joint cost and schedule confidence level estimating applies to significant developments related to new or upgraded capabilities included in extended operations. (5) The program’s or project’s proposed cost and schedule baseline are to be assessed by an independent review team. The program or project is to present and justify its resulting cost and schedule to the decision authority of the responsible Agency-level management council. The independent review team is to discuss with the decision authority its key concerns with the plans and baselines proposed by the program or project. (6) Commitments made to organizations outside of NASA are to be based on the budgeted cost and schedule associated with the confidence level approved by the decision authority of the responsible Agency-level management council.2-09 Page 20
  21. 21. NASA Acquisition Policy, NPD 1000.5 Confidence Level Policy (Cont.) It is NASA policy to: (7) Programs and projects are to be annually reviewed by the responsible Mission Directorate or Mission Support Office to confirm to the decision authority of the responsible Agency-level management council that their current baseline life- cycle cost estimates and funding strategy and the annual NASA budget submission are consistent. Significant changes to funding strategy are to be reviewed with and approved by the decision authority of the responsible Agency-level management council.2-09 Page 21
  22. 22. NPR 7120.5D NID Tailoring Requirements - Terminology • Tailoring - The process used to adjust or seek relief from a prescribed requirement to accommodate the needs of a specific task or activity (e.g., program or project). The tailoring process results in the generation of deviations and waivers depending on the timing of the request. • Waiver - A documented authorization releasing a program or project from meeting a requirement after the requirement is put under configuration control at the level the requirement will be implemented. • Deviation - A documented authorization releasing a program or project from meeting a requirement before the requirement is put under configuration control at the level the requirement will be implemented. • Non-Applicable Requirement - Not relevant, not capable of being applied2-09 Page 22
  23. 23. NPR 7120.5D NID Strategic Planning Meetings Three key decision forums are to be used as appropriate or required for the acquisition process: • The Acquisition Strategy Planning (ASP) meeting is held at the Agency level and provides the strategic framework for addressing challenges associated with fully utilizing NASA Centers capabilities, including workforce and infrastructure, and shaping the Agency over time. It also provides an early view of potential major acquisitions and changes in portfolio content so that senior Agency management can consider issues such as the appropriate application of new Agency and Executive Branch initiatives, current portfolio risk and implications for the future portfolio, high-level make-buy strategy, and the placement of development or operations work in-house versus out-of-house. • The Acquisition Strategy Meeting (ASM) is a forum where senior Agency management reviews major acquisitions in programs and projects before authorizing budget expenditures. The purpose of the ASM is to review the acquisition strategy at a later and more mature stage in the planning cycle than the ASP review. The ASM focuses on considerations such as impact on the Agency workforce, maintaining core capabilities and make-or-buy planning, and supporting Center assignments and potential partners. • The Procurement Strategy Meeting (PSM) enables approval of the approach for major procurements. The PSM is focused at the program/project level2-09 Page 23
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