NPR 7120.5 E PM and SRB Handbooks-    The Bridge Between Policy and           Implementation                    Michael Bl...
Introduction• The current version of NPR 7120.5 has been streamlined to the  core essential requirements with the implemen...
NPR 7120.5 Space Flight Program    and Project Management            Handbook    Status and Future Plans           Michael...
Purpose of the PM Handbook• The PM Handbook is a guidance document   – Provides additional information and rationale to su...
Suite of 7120.5 Documents Overview• The PM Handbook complements NPR 7120.5   – An interim version of the PM Handbook is po...
Current Status• Managed by OCE. A team has been formed to oversee the  development of the handbook   – Team meets weekly t...
PM Handbook Contents (Draft)•   Preface                                          •   Special Topics•   Introduction       ...
PM Handbook Flow• The PM Handbook content flow follows NPR 7120.5E’s  structure• Particular emphasis is on   – Background ...
Sample of Topics•   Formulation Agreement•   Expected Maturity State and Product Maturity•   Confidence Level (CL) and Joi...
Future Plans• Prioritize additional topics to be written• FAQs posted to NEN site (NEN Program/Project Management  Communi...
7120.5E Schedule Jun 11          Jul 11         Aug 11        Sep 11         Oct 11          Nov 11      Dec 11        Jan...
Summary• Currently the handbook is in an early phase of development• The first draft of the comprehensive PM Handbook will...
Standing Review Board Handbook         and Processes –    Status and Future Plans              James N. Ortiz, Ph.D.  Dire...
Function of the SRB Handbook• The SRB Handbook is a guidance document    – Provides guidelines and best practices for cond...
SRB Handbook      • Initial version published on        December 2009 aligned with NPR        7120.5D      • Updated in dr...
SRB Handbook Rev A Contents                              16
SRB Handbook Rev A Contents (cont)                                     17
SRB Handbook Flow• The SRB Handbook content flow follows the Life  Cycle Review phases   – Particular emphasis is on the p...
Life Cycle Review Phases
Changes in the SRB Handbook Rev A• Guidance added on the use of the 1-step and 2-step review  processes• Defines the Stand...
Changes in the SRB Handbook Rev A (Cont)• Readiness Assessment process reflects the current practice   • “Discussion” of t...
Changes in the SRB Handbook Rev A (Cont)• Other changes  •   Late Life Cycle Reviews section added  •   Special Reviews se...
Summary• Currently at an intermediate step in the revision process• The SRB Handbook will be updated as needed for  consis...
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Blythe ortiz7120 5e handbooks 2 15-2012 final

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Blythe ortiz7120 5e handbooks 2 15-2012 final

  1. 1. NPR 7120.5 E PM and SRB Handbooks- The Bridge Between Policy and Implementation Michael Blythe NESC Deputy Director for Safety James N. Ortiz, PhD Director, Independent Program Assessment Office PM Challenge February 22-23, 2012
  2. 2. Introduction• The current version of NPR 7120.5 has been streamlined to the core essential requirements with the implementation guidance now contained in a new NASA Program and Project Management Handbook and an updated version of the Standing Review Management (SRB) Handbook.• This talk is intended to familiarize the project management community with the purpose, current status, and future plans for these handbooks 2
  3. 3. NPR 7120.5 Space Flight Program and Project Management Handbook Status and Future Plans Michael Blythe
  4. 4. Purpose of the PM Handbook• The PM Handbook is a guidance document – Provides additional information and rationale to support the content of NPR 7120.5E which has been streamlined to mainly capture requirements – Provides guidelines and best practices for performing program/project management activities to satisfy the requirements in NPR 7120.5E. – Provides practical examples of successful approaches currently in use (i.e., how to establish and maintain baselines)• The intended audience ranges from experienced practitioners to individuals just starting in space flight program and project management• The PM Handbook is applicable to all NASA space flight programs and projects 4
  5. 5. Suite of 7120.5 Documents Overview• The PM Handbook complements NPR 7120.5 – An interim version of the PM Handbook is posted on the “Other Policy” tab in NODIS under the OCE menu that provides additional detail to help with implementing the requirements of the NID to NPR 7120.5D, which is current Agency policy posted in NODIS. – An updated version of the Interim PM Handbook will be posted to the OCE and the PM Communities of Practice shortly after the revised NPR 7120.5E goes into NODIS for Agency review. This draft of the handbook is updated to support NPR 7120.5E. – This interim handbook will be replaced once the build out of the comprehensive PM Handbook has been completed.• NPR 7120.5E is also supported by a suite of other handbooks, primarily the Standing Review Board Handbook, but including other handbooks posted on the OCE tab in NODIS. 5
  6. 6. Current Status• Managed by OCE. A team has been formed to oversee the development of the handbook – Team meets weekly to discuss progress and resolve issues• Table of Contents has been generated and topics to develop have been prioritized – Initial writing assignments have been made and writing is in progress• Team is identifying existing supporting materials that the handbook will point to (i.e. SRB Handbook) 6
  7. 7. PM Handbook Contents (Draft)• Preface • Special Topics• Introduction – Baseline Policy• High-level Overview • Baseline – Governance • Rebaseline vs Replan and Triggers – Overview of Management processes • UFE – Budget Process and Timing • JCL• Programs and Projects • Commitments (ABC, Management – Intro: types Agreement) – Program and Project Life Cycles by Type • Decision Memorandum – Life Cycle Phases – SRB process • Control plans – Other Reviews • Implications of Different P/p types • Schedule – Budget process • Life Cycle Cost – Commercial • Overview Baselining – More on program and project oversight • Launch/Flight Reviews and approval• Program and Project Governance and – Reporting Requirements Authority – SI Metrics Analysis – Governance – Center Reimbursable Space flight Work – Technical Authority – Technology Develop to Space Flight – Dissenting Opinion – Threat Protection – Tailoring and Authority 7
  8. 8. PM Handbook Flow• The PM Handbook content flow follows NPR 7120.5E’s structure• Particular emphasis is on – Background for why the process or system evolved to what it is, it’s purpose. – Requirements rationale – Explanation of and products required for each phase – Successful examples of how to implement each phase 8
  9. 9. Sample of Topics• Formulation Agreement• Expected Maturity State and Product Maturity• Confidence Level (CL) and Joint Confidence Level (JCL)• Technical Authority and Dissenting Opinions in a Multi-Center environment• Tailoring• Preparing for a KDP• Baseline• Project Reporting• Commercial Providers• Others?? – Your suggestions for additional Special Topics are welcome • Send to michael.p.blythe@nasa.gov 9
  10. 10. Future Plans• Prioritize additional topics to be written• FAQs posted to NEN site (NEN Program/Project Management Community of Practice (NEN PPM CoP) - https://nen.nasa.gov/web/pm/7120.5d-background – Your suggestions for additional FAQs are welcome• Assign additional topics and produce standalone white papers to be posted on PM NEN site for use until Handbook is complete• Target dates for PM Handbook: – First draft out with release of NPR 7120.5E – Red team review (includes current practitioners) – Release final draft 2 months after NPR 7120.5E release – Publish 4 months after NPR 7120.5E release• Handbook will NOT go through NODIS process, but instead through the STI process where it will become a NASA Special Publication (SP) document 10
  11. 11. 7120.5E Schedule Jun 11 Jul 11 Aug 11 Sep 11 Oct 11 Nov 11 Dec 11 Jan 12 Jun 12 NID Update and Draft Handbook NPR Revision E and Handbook NID NODIS Red Team Union Initiate NPR NODIS Released Review Review NODIS Release Cycle NID 7120.5 NPR (NID 7120-97) 7120.5E NPR Draft 7120.5 PM Interim PM Handbook (Initial Rev E Handbook STI process - Draft) Special Publication (SP) DraftNID = NASA Interim Directive SRB SRBNPR = NASA Procedural Requirement Handbook HandbookPM = Program and Project Management (Update)SRB = Standing Review Board Handbooks and other 7120.5 related material available on the NEN PPM CoP
  12. 12. Summary• Currently the handbook is in an early phase of development• The first draft of the comprehensive PM Handbook will be consistent and align with NPR 7120.5E as it emerges from the NODIS review – The current schedule estimate for the release of NPR 7120.5E is summer of 2012 12
  13. 13. Standing Review Board Handbook and Processes – Status and Future Plans James N. Ortiz, Ph.D. Director, Independent Program Assessment Office
  14. 14. Function of the SRB Handbook• The SRB Handbook is a guidance document – Provides guidelines and best practices for conducting reviews of Programs and projects to satisfy the requirements in NID 7120-97 and guidance in the PM Handbook. – Provides the structure to ensure mandatory compliance to avoid Personal and Organizational Conflict of Interest (PCI/OCI) in the establishment and operation of the SRB and to address the Federal Advisory Committee Act (FACA) • Contractor • Civil Servant – Identifies the three board structures and how these are required to operate and report.• The SRB Handbook guidance is applicable to all NASA Program and Project reviews – Those led by the IPAO, Programs, CAT 1 and CAT2 (LCC > $250M). – Those led by the Centers, CAT 2 (LCC < $250M) and CAT 3 – Used by Program/project Managers as a reference 14
  15. 15. SRB Handbook • Initial version published on December 2009 aligned with NPR 7120.5D • Updated in draft form to align with recent NID 7120-97 and draft PM Handbook • Provides expanded guidance to include changes discussed in this briefing • Rev A will be reviewed and published along with NPR 7120.5E and PM Handbook • Content regarding Conflict of Interest (COI) has not changed • Posted on NODIS linked to the NPR 7120.5 D NID and at the IPAO Web site at: http://www.nasa.gov/offices/ipce/ip ao/library/index.html 15
  16. 16. SRB Handbook Rev A Contents 16
  17. 17. SRB Handbook Rev A Contents (cont) 17
  18. 18. SRB Handbook Flow• The SRB Handbook content flow follows the Life Cycle Review phases – Particular emphasis is on the preparing, conducting and reporting phases.• This flow follows the fundamental timeline for the conduct of Life Cycle Review activities 18
  19. 19. Life Cycle Review Phases
  20. 20. Changes in the SRB Handbook Rev A• Guidance added on the use of the 1-step and 2-step review processes• Defines the Standard Terms of Reference (ToR) – SRB Handbook contains the ToR template• Reflects the updates to Convening Authority (CA) approvals in the PM Handbook• Guidance added on SRB Composition and Balance for consistency with the PM Handbook 20
  21. 21. Changes in the SRB Handbook Rev A (Cont)• Readiness Assessment process reflects the current practice • “Discussion” of the status of the project relative to the entry criteria and success criteria• SRB assessment criteria use the expected maturity states specified in the NID and PM Handbook• SRB structure options updated to reflect the guidance in the PM Handbook• The PIR review criteria removed • The PIR review is conducted like any other Life Cycle Review 21
  22. 22. Changes in the SRB Handbook Rev A (Cont)• Other changes • Late Life Cycle Reviews section added • Special Reviews section added • Checkpoints section added • New nomenclature integrated – Snapshot Report 22
  23. 23. Summary• Currently at an intermediate step in the revision process• The SRB Handbook will be updated as needed for consistency and alignment with NPR 7120.5E and the final PM Handbook – The current schedule estimate for the release of NPR 7120.5E is early summer of 2012• The latest SRB Handbook is on the IPAO Website at: http://www.nasa.gov/offices/ipce/ipao/index.html 23

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