Creating More Engaged Advisory Board Members Through Strategic Planning<br />2009 Institute for Staff DevelopmentStudents ...
What Do You Mean – Strategic Planning?<br />Strategic planning determines<br />Where an organization is going over the nex...
Logistics for a Successful Meeting<br />When should we hold the meeting?<br />At the end of a school year for the next yea...
Where should we hold it?<br />Comfortable room with an oval or U-shaped configuration so everyone can interact with each o...
Necessary supplies<br />Flip chart, paper, tape and pens<br />Computer and projector<br />Name tags or table top name card...
Establish Outcomes<br />Develop a workable plan <br />Realistic but stretch goals<br />Strategies or actions to meet the g...
Agenda<br />Welcome and Set the Stage (Board chair)<br />Introductions and Housekeeping (Director)<br />Accomplishments of...
Ground Rules<br />2009 Institute for Staff DevelopmentStudents Today, Leaders Tomorrow<br />
Introductions<br />Purpose of Introductions is to get to know each better <br />Examples of questions to ask when introduc...
Opportunities and Challenges<br />What can we capitalize on that is happening <br />in the industry, <br />the community a...
Goal Setting Examples<br />By the end of next year we will have an advisory board with ___ members representing (specific ...
Prioritizing Goals<br />2009 Institute for Staff DevelopmentStudents Today, Leaders Tomorrow<br />The easiest and fastest ...
Developing Strategic Actions to Meet Goals<br />Form groups – perhaps committees – by interest area<br />Brainstorm ways t...
Next Steps<br />Set a regular schedule and location for board meetings (at the school if possible)<br />Plan that advisory...
Committee formation<br />Committee responsibility<br />Committee chairs<br />Meeting schedules (committee meetings should ...
Celebrate Success<br />Recognition of work done<br />Web site and newsletter publicity<br />Thank you letters to bosses an...
Plus/Delta<br />2009 Institute for Staff DevelopmentStudents Today, Leaders Tomorrow<br />
Questions and Examples <br />What have you done in your academies to develop and meet goals and to celebrate accomplishmen...
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Strategic planning

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Strategic planning

  1. 1. Creating More Engaged Advisory Board Members Through Strategic Planning<br />2009 Institute for Staff DevelopmentStudents Today, Leaders Tomorrow<br />
  2. 2. What Do You Mean – Strategic Planning?<br />Strategic planning determines<br />Where an organization is going over the next year or more (goals)<br />How it’s going to get there (action items and who is responsible and by when)<br />How it will know if it got there or not <br />2009 Institute for Staff DevelopmentStudents Today, Leaders Tomorrow<br />
  3. 3. Logistics for a Successful Meeting<br />When should we hold the meeting?<br />At the end of a school year for the next year or <br />At the beginning of the school year – August is a good time<br />How much time do we need?<br />Best case is a four to six hour time frame<br />It can be done in two hours if it is well facilitated<br />Best scenario would be 9:00 – 1:00 including lunch or 3:00 – 7:00 also with food<br />2009 Institute for Staff DevelopmentStudents Today, Leaders Tomorrow<br />
  4. 4. Where should we hold it?<br />Comfortable room with an oval or U-shaped configuration so everyone can interact with each other (a board member’s conference room is perfect and they may buy lunch)<br />Who should be invited?<br />All board members (predominately business leaders plus director, educational partners and student members)<br />Necessary Supplies<br />Flip chart, paper, tape and pens<br />Computer and projector<br />Name tags or table top name cards and candy<br />2009 Institute for Staff DevelopmentStudents Today, Leaders Tomorrow<br />
  5. 5. Necessary supplies<br />Flip chart, paper, tape and pens<br />Computer and projector<br />Name tags or table top name cards <br />Candy <br />Meeting facilitator<br />Use someone who is not on the board or closely affiliated with the academy or school (district person, volunteer, student with experience facilitating)<br />2009 Institute for Staff DevelopmentStudents Today, Leaders Tomorrow<br />
  6. 6. Establish Outcomes<br />Develop a workable plan <br />Realistic but stretch goals<br />Strategies or actions to meet the goals<br />Assigned responsibilities<br />Due dates<br />Strengthen the camaraderie of the board<br />Get commitments from each board member<br />Have Fun<br />2009 Institute for Staff DevelopmentStudents Today, Leaders Tomorrow<br />
  7. 7. Agenda<br />Welcome and Set the Stage (Board chair)<br />Introductions and Housekeeping (Director)<br />Accomplishments of past year (use videos, pictures, students telling stories) (Director)<br />Develop opportunities and challenges (group exercise)<br />Develop and agree on goals and priorities (group exercise)<br />Determine committee structure based on goals (ask for volunteers)<br />Develop actions necessary to meet goals (by committee)<br />Next Steps (Director and board chair) <br />Wrap-up and Commitment (each member) - <br />Adjourn<br /> <br />2009 Institute for Staff DevelopmentStudents Today, Leaders Tomorrow<br />
  8. 8. Ground Rules<br />2009 Institute for Staff DevelopmentStudents Today, Leaders Tomorrow<br />
  9. 9. Introductions<br />Purpose of Introductions is to get to know each better <br />Examples of questions to ask when introducing (use only a couple along with name, title and organization name)<br />Name the teacher who had the most effect on you and why<br />What do you most enjoy doing aside from work?:<br />If you were in high school today, what career academy theme would you pick?<br />Why do you personally get from your involvement on this board?<br />What does your business get from your involvement on this board?<br />What is the most frightening thing you’ve ever done?<br />2009 Institute for Staff DevelopmentStudents Today, Leaders Tomorrow<br />
  10. 10. Opportunities and Challenges<br />What can we capitalize on that is happening <br />in the industry, <br />the community and <br />the district/school/academy<br />What obstacles or challenges are we faced with<br />in the industry, <br />the community and <br />the district/school/academy<br />2009 Institute for Staff DevelopmentStudents Today, Leaders Tomorrow<br />
  11. 11. Goal Setting Examples<br />By the end of next year we will have an advisory board with ___ members representing (specific name) companies<br />By next summer we will have identified paid internships for _____ students<br />We will incorporate (specific name) NAF courses into our curriculum<br />We will have developed a list of ______ organizations who will speak to our classes; host job shadows; host field trips<br />Our teachers will have professional development opportunities to enhance their ability to work together and to enhance their teaching skills<br />We will have raised $_______ for field trips, scholarships and other costs<br />We will fund an administrative intern to help the with Director duties<br />We will recruit _____ students for the following year<br />We will develop various marketing and communications tools<br />2009 Institute for Staff DevelopmentStudents Today, Leaders Tomorrow<br />
  12. 12. Prioritizing Goals<br />2009 Institute for Staff DevelopmentStudents Today, Leaders Tomorrow<br />The easiest and fastest way to prioritize is to board all suggested goals and using colored dots, give each member 5 dots and ask them to “spend” their dots any way they want depending on which goals they think are most important and most reachable.<br />
  13. 13. Developing Strategic Actions to Meet Goals<br />Form groups – perhaps committees – by interest area<br />Brainstorm ways to meet the goals<br />For each strategic action, determine<br />What needs to be accomplished<br />What resources are needed<br />When it will be completed<br />Who will be the lead and who will be on the “committee”<br />How will success be measured<br />2009 Institute for Staff DevelopmentStudents Today, Leaders Tomorrow<br />
  14. 14. Next Steps<br />Set a regular schedule and location for board meetings (at the school if possible)<br />Plan that advisory board meetings will have agendas and be participatory and celebratory (Examples)<br />What did we accomplish this month<br />How did it work<br />What should be modified<br />Who should be commended <br />How will it be communicated and publicized<br />Next steps for each subsequent meeting<br />2009 Institute for Staff DevelopmentStudents Today, Leaders Tomorrow<br />
  15. 15. Committee formation<br />Committee responsibility<br />Committee chairs<br />Meeting schedules (committee meetings should be scheduled so that reports can be made at the subsequent Advisory Board meetings)<br />Assign the administrative responsibilities for getting the minutes completed, communicating the agenda and location (this should not necessarily be the academy director)<br />2009 Institute for Staff DevelopmentStudents Today, Leaders Tomorrow<br />
  16. 16. Celebrate Success<br />Recognition of work done<br />Web site and newsletter publicity<br />Thank you letters to bosses and corporate heads<br />Frequent press releases<br />Inclusion of work completed and recognition at every possible opportunity<br />Presentations at school board meetings<br />Student involvement in recognition <br />2009 Institute for Staff DevelopmentStudents Today, Leaders Tomorrow<br />
  17. 17. Plus/Delta<br />2009 Institute for Staff DevelopmentStudents Today, Leaders Tomorrow<br />
  18. 18. Questions and Examples <br />What have you done in your academies to develop and meet goals and to celebrate accomplishments?<br />What would you like to know to be better able to facilitate strategic planning?<br />How can we (NAF) help?<br />How can the network help?<br />
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