Golden Rules Of Meeting Planning
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Golden Rules Of Meeting Planning

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Learn the 6 Golden Rules you need to successfully plan your next meeting.

Learn the 6 Golden Rules you need to successfully plan your next meeting.

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Golden Rules Of Meeting Planning Golden Rules Of Meeting Planning Presentation Transcript

  • Golden Rules of Meeting Planning
  • Plan as if you are attending
    Be considerate of others
    Ask yourself if this would keep you interested if you were attending
    Would this content be of value to you.
    All other Golden Rules flow from this Principal!
  • Prepare and Prepare your Participants
    Create an Agenda
    If there is nothing to put on the Agenda… should you be having a meeting?
    Ask Participants to go over the Agenda ahead of time and any necessary background materials so they can arrive prepared
    Get feedback from participants to ensure all topics of interest will be covered.
    No one should arrive at a meeting not knowing why they are there--and what is supposed to be accomplished
    View slide
  • Don’t Waste Participants Time!
    Start and end your meeting on time. Be considerate of others time and don’t be late.
    Build a schedule with only necessary information and stick to it.
    Hold meetings at a time that is convenient to others, not just yourself
    End the meeting at the stated time. Others may have appointments scheduled for after the meeting.
    Be considerate of other’s time.
    View slide
  • Bring it back on topic
    Stick to the Agenda
    Storytelling and sidelines build Teams and help coach, but should be kept short and be relevant to topic
    Be a strong Leader and bring it back to topic to end on time.
  • Know if your meeting is necessary
    Just because you schedule weekly meetings, doesn’t mean you need them.
    Evaluate your frequency vs productivity of your meetings
    Find the balance between good communication and productivity for your meetings
  • Know your “Call to Action”
    Wrap up with a clear statement
    Ensure participants know what the next step is
    Ensure participants know what was accomplished and what their follow-up responsibilities areand the steps to accomplish those tasks.
  • These simple rules can go a long way in making meetings more productive. Implementing them is not always easy, as they require preparation and discipline, but doing so can make a huge difference to the productivity of your organization.