Golden Rules Of Meeting Planning


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Learn the 6 Golden Rules you need to successfully plan your next meeting.

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Golden Rules Of Meeting Planning

  1. 1. Golden Rules of Meeting Planning<br />
  2. 2. Plan as if you are attending<br />Be considerate of others<br />Ask yourself if this would keep you interested if you were attending<br />Would this content be of value to you. <br />All other Golden Rules flow from this Principal! <br />
  3. 3. Prepare and Prepare your Participants<br />Create an Agenda <br />If there is nothing to put on the Agenda… should you be having a meeting? <br />Ask Participants to go over the Agenda ahead of time and any necessary background materials so they can arrive prepared<br />Get feedback from participants to ensure all topics of interest will be covered. <br />No one should arrive at a meeting not knowing why they are there--and what is supposed to be accomplished<br />
  4. 4. Don’t Waste Participants Time!<br />Start and end your meeting on time. Be considerate of others time and don’t be late.<br />Build a schedule with only necessary information and stick to it. <br />Hold meetings at a time that is convenient to others, not just yourself<br />End the meeting at the stated time. Others may have appointments scheduled for after the meeting. <br />Be considerate of other’s time. <br />
  5. 5. Bring it back on topic<br />Stick to the Agenda<br />Storytelling and sidelines build Teams and help coach, but should be kept short and be relevant to topic<br />Be a strong Leader and bring it back to topic to end on time. <br />
  6. 6. Know if your meeting is necessary<br />Just because you schedule weekly meetings, doesn’t mean you need them. <br />Evaluate your frequency vs productivity of your meetings<br />Find the balance between good communication and productivity for your meetings<br />
  7. 7. Know your “Call to Action”<br />Wrap up with a clear statement <br />Ensure participants know what the next step is <br />Ensure participants know what was accomplished and what their follow-up responsibilities areand the steps to accomplish those tasks.<br />
  8. 8. These simple rules can go a long way in making meetings more productive. Implementing them is not always easy, as they require preparation and discipline, but doing so can make a huge difference to the productivity of your organization.<br />