Your SlideShare is downloading. ×
0
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
MyCharityConnects Toronto - Social Media Policy [2010-11-03]
Upcoming SlideShare
Loading in...5
×

Thanks for flagging this SlideShare!

Oops! An error has occurred.

×
Saving this for later? Get the SlideShare app to save on your phone or tablet. Read anywhere, anytime – even offline.
Text the download link to your phone
Standard text messaging rates apply

MyCharityConnects Toronto - Social Media Policy [2010-11-03]

479

Published on

Don’t have a social media policy? So essentially, anyone in the organization can say and do whatever they want? It’s time for some guidelines! …

Don’t have a social media policy? So essentially, anyone in the organization can say and do whatever they want? It’s time for some guidelines!

While social media is about free and open conversations online, your organization still needs to have some thoughts to paper on how to manage the online sphere. How do you distinguish between personal and professional personas online? What things are appropriate and what isn’t? What about privacy concerns? Join this session to learn more about what your organization can do to make social media work for you.

Attendees Will Walk Away With:
• Knowledge of the types of social media issues requiring policies
• Templates on writing your own social media policy for your organization
• Tips on implementing the policies effectively

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
479
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
16
Comments
0
Likes
0
Embeds 0
No embeds

Report content
Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
No notes for slide

Transcript

  • 1. Setting the Boundaries: Developing Social Media Policies for Your Organization Sponsored by
  • 2. CanadaHelps.org What is CanadaHelps? A public charitable foundation that provides accessible and affordable online technology to both donors and charities. For Charities A cost-effective means of raising funds online. For Donors A one-stop-shop for giving. CanadaHelps is a charity helping charities.
  • 3. Today’s Presenter Kirstin Beardsley Communications and Marketing Manager CanadaHelps
  • 4. Who Are You?
  • 5. What are we so afraid of?
  • 6. “Engaging in social media requires a shift in the way companies view themselves and their relationships with [stakeholders].” • Social Fish & Croydon Consulting Social Media, Risk and Policies for Associations
  • 7. Everyone has a megaphone
  • 8. •What are your biggest fears?
  • 9. GETTING STARTED
  • 10. Don’t start with a desire to CONTROL
  • 11. • Your starting point should be to maximize the potential of social media for your organization. Start with a desire to use the tools effectively
  • 12. Do you need a social media policy? • Zappos: Be real and use your best judgment.
  • 13. Benefits of a social media policy • Setting expectations • Educating staff and volunteers • Protecting your brand • Avoiding legal liability • Clarifying the reasons you use social media
  • 14. Review existing policies
  • 15. Develop your social media strategy
  • 16. Clarify roles & responsibilities
  • 17. Identify the risks
  • 18. •What are the biggest risks for your organization?
  • 19. WHAT A SOCIAL MEDIA POLICY IS NOT
  • 20. 100% Guaranteed A social media policy is not a guarantee against mistakes
  • 21. A static document that never gets reviewed
  • 22. A staff management tool
  • 23. WHAT A GOOD SOCIAL MEDIA POLICY IS
  • 24. An opportunity to educate and create dialogue with staff.
  • 25. A chance to review your social media strategy.
  • 26. A balance between RULES and GUIDELINES for success.
  • 27. •What are you hoping a social media policy will accomplish within your organization?
  • 28. GETTING STARTED
  • 29. Elements of a Successful Social Media Policy • Clarity – Avoid legalese – Use bullet points • Light, Casual Tone – Avoid punitive language – Focus on the DOs, not the DON’Ts • Practical – Keep it short and easy to implement – Should be intuitive to follow (i.e. people shouldn’t have to find the policy before posting, or they won’t use it)
  • 30. Anatomy of a Social Media Policy • What the policy covers • How your organization uses social media • Link social media to your values and culture • Elements of the policy • Consequences & discipline • Who to contact with questions and concerns
  • 31. Preamble • Explain: – Who the policy applies to – What types of sites and/or social media tools are covered – When and how updates will be communicated
  • 32. These are the official guidelines for social media use on behalf of Social Fish. If you’re a Social Fish employee, intern or contractor creating or contributing to any kind of social media… these guidelines are for you. - Social Fish social media guidelines
  • 33. How your organization uses social media • Marketing and publicity • Fundraising, donor engagement and retention • Connecting with others around your cause • Building relationship and online community • Collaboration and collective action • Sharing expertise on our issues • Movement building and social change
  • 34. As a company, we encourage communication among our employees, customers, partners and others – and [social media tools] can be great ways to stimulate conversation and discussion. - Oracle Social Media Participation Policy
  • 35. Link social media to your values and culture
  • 36. The vision of the Coca-Cola Company to achieve sustainable growth online and offline is guided by certain shared values that we live by as an organization and as individuals: Leadership, Collaboration, Integrity, Accountability, Passion, Diversity, Quality - The Coca-Cola Company Online Social Media Principles
  • 37. • Alternately, develop a set of social media “guiding principles” If you participate in social media, please follow these guiding principles: - Stick to your area of expertise - Post meaningful, respectful comments - Always pause before posting - Respect proprietary information and content - When disagreeing with others’ opinions, keep it appropriate and polite - Know and follow the Intel Code of Conduct and the Intel Privacy Policy - Intel Social Media Guidelines
  • 38. THE HEART OF YOUR POLICY
  • 39. Responsibility • Clearly indicate that people are responsible for what they post
  • 40. You are responsible for your actions. Anything you post that can potentially tarnish the company’s image will ultimately be your responsibility. We do encourage you to participate in the online social media space, but urge you to do so properly, exercising sound judgment and common sense. - Coca-Cola’s Online Social Media Principles
  • 41. The “Anonymous” Supporter
  • 42. Transparency • Be clear about who you really are
  • 43. Identification on Social Media Tools • How should your employees, volunteers, consultants identify themselves on social media tools? • CanadaHelps • Kirstin Beardsley – with a mention about where I work • Kirstin@CanadaHelps
  • 44. Don’t be a mole. Never pretend to be someone else and post about DePaul. Tracking tools enable supposedly anonymous posts to be tracked back to their authors. There have been several high-profile and embarrassing cases of company executives anonymously posting about their own organizations. - DePaul University Social Media Guidelines
  • 45. Transparency of Origin. Dell requires that employees and other company representatives disclose their employment with Dell (e.g. Richard@Dell) in all communications with customers, the media or other Dell stakeholders when speaking on behalf of Dell. - Dell’s Online Policies
  • 46. The Not-So-Savvy Marketer
  • 47. Copyright • Your policy should explicitly direct people to respect copyrights, trademarks and other proprietary marks
  • 48. Respect copyrights. You must recognize and respect others’ intellectual property rights, including copyrights. While certain limited use of third-party materials (ex. quotes that you will comment on) may not always require approval from the copyright owner, it is still advisable to get the owner’s permission whenever you use third-party material. Never use more than a short excerpt from someone else’s work, and make sure to credit and, if possible, link to the original source. - Oracle Social Media Participation Policy
  • 49. The Eager Newbie
  • 50. Disclosing Proprietary Information • Your policy should explicitly state that no private, confidential or proprietary information can be shared
  • 51. Sharing Personal Information • Include a reference to your privacy policy and a reminder that it applies to social media
  • 52. Protection of Confidential and Proprietary Information. Dell employees and other company representatives must maintain the confidentiality of information considered Dell company confidential, including company data, customer data, partner and/or supplier data, personal employee data, and any information not generally available to the public. - Dell’s Online Policies
  • 53. Don’t Tell Secrets. It’s perfectly acceptable to talk about your work and have a dialogue with the community, but it’s not okay to publish confidential information. Confidential information includes things such as unpublished details about software, details of current projects, future product ship dates, financial information, research and trade secrets. - Sample Nonprofit social media policy @ www.nonprofitmarketingguide.com
  • 54. The Passionate Defender
  • 55. Respect • Clearly state expectations around respect: – Don’t get into fights – Disagree in a calm, logical manner – Correct factual errors in a polite way – Don’t respond to angry, disrespectful people – Don’t escalate a disagreement
  • 56. Exercise good judgement
  • 57. Avoid personal attacks, online fights, and hostile personalities. Build a reputation of trust among your peers, clients, media and the public. - Edelman Online Behavior Policies and Procedures Examples
  • 58. Be Respectful. Anything you post in your role as a Vanderbilt employee reflects on the institution. Be professional and respectful at all times on social media sites. Do not engage in arguments or extensive debates with naysayers on your site. - Vanderbilt University Social Media Handbook
  • 59. The Social Media Addict
  • 60. Productivity • Include a brief statement about the need to ensure that all of your employee’s work is getting done
  • 61. Don’t forget your day job. You should make sure that your online activities do not interfere with your job and commitments to customers. - IBM Social Computing Guidelines
  • 62. Adding value • People should be making a contribution to online communities and bringing value
  • 63. The Activist
  • 64. Personal Use of Social Media • Remind employees that their personal posts could impact your organization’s reputation
  • 65. A common practice among individuals who write about the industry in which they work is to include a disclaimer on their site, usually on their “About Me” page… We suggest you include a sentence similar to: “The views expressed on this [blog, Web site] are mine alone and do not necessarily reflect the views of DePaul University. - DePaul University Personal Site Guidelines
  • 66. Handling Mistakes • Specific guidelines about how you want people to handle their mistakes, such as:
  • 67. Terms of Use • Create a separate policy or Terms of Use document for social media sites that you run and/or moderate
  • 68. • Terms of Use: – Statement of purpose for the community – Community rules around respect – Moderation and deletion of comments – Privacy statement – How you will use the posts (i.e. marketing material, fundraising etc…) – Prohibited posts:
  • 69. Consequences and Discipline • Details about how your organization intends to handle violations of your social media policy
  • 70. The frustrated expert
  • 71. •What stands out for you? •What are the most important sections for your organization’s policy?
  • 72. •What’s missing for you?
  • 73. TIPS & REMINDERS
  • 74. Involve social media users • Invite the people in your organization who use social media to comment on and contribute to your policy
  • 75. Teach the policy • Don’t expect the document alone to work
  • 76. Leave room for personality • Social networks are about personal connections – don’t undermine that
  • 77. Don’t reinvent the wheel • Review other policies and borrow liberally
  • 78. Review the Policy Regularly • Things change quickly online!
  • 79. Let Go! • You can’t always be in control
  • 80. Questions THANK YOU! kirstin@canadahelps.org @CanadaHelps www.mycharityconnects.org
  • 81. Thank you for attending! Slides will be up on: www.slideshare.com/mycharityconnects Check out www.mycharityconnects.org for more resources! Questions, feedback, comments? Email us at: amyh@canadahelps.org Thank you

×