2012 Jim Thorpe Municipal Budget Presentation

250 views
155 views

Published on

This PowerPoint presentation represents how I present a municipal budget in the form most easily understood by both elected officials and the public alike.

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
250
On SlideShare
0
From Embeds
0
Number of Embeds
1
Actions
Shares
0
Downloads
4
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

2012 Jim Thorpe Municipal Budget Presentation

  1. 1. JIM THORPE 2012 Budget Proposal
  2. 2. Budget Presentation Assumptions  As with last years presentation, all of the items discussed have been included in the projections  All of the Budget Summaries depicted are actual budget sheets and show fund balance, total debt, total investments, balance, and balance with fund balance.
  3. 3. General Fund Changes  Three important changes have been made in the 2012 budget line items. 1) 2) 3) Expanding the wage line items more completely to capture Supervisor wages and overtime Recognize the Tax Anticipation Loan and repayment from Sanitation Spreading all Administrative salaries across all fund centers, including enterprise funds
  4. 4. General Fund Summary  Although revenue is reduced, a more accurate picture is created by capturing actual expenses  Grant fund proceeds from Slaughterhouse Creek skewed the revenue in 2011  Average Jim Thorpe residential assessment is $50,000  Fund Balance increased from $228K in 2010 to $345K projected at the end of 2011
  5. 5. General Fund Summary BOROUGH OF JIM THORPE 2012 GENERAL FUND BUDGET SUMMARY OF REVENUE AND EXPENSE CATEGORIES REVENUES 2012 EXPENSES Beginning 01.301 01.305 01.310 01.321 01.331 Fund Balance: Real Estate Tax Occupation Taxes 511 Taxes License/Permits Fines/Forfeits $ $ $ $ $ $ 345,000 673,740 55,300 543,000 83,000 20,000 01.341 Interest/Rents $ 2,000 01.351 01.352 01.355 01.362 01.380 01.389 Operating Grants Federal Shared Revenues State Shared Revenue Dept. Earnings Other Revenue Unclassified Operating Revenue Total $ $ $ $ $ $ $ 87,000 29,800 4,000 113,340 37,000 152,270 1,800,450 Total Indebtedness Total Debt Service Total Investments $ $ $70,000 12,135 - 01.400 01.409 01.410 01.415 01.430 01.480 2012 General Govt Building/Plant Police Dept Emergency Services Public Service Expenses Misc. Expense TOTAL $ $ $ $ $ $ $ 317,866 129,059 726,185 80,343 519,103 27,862 1,800,418 Revenue Expenses Balance With Fund Balance $ $ 1,800,450 1,800,418 $31 $345,031
  6. 6. Water/Sewer Employee  In order to begin a program of maintenance of both our Water and Sewer systems, we have included an additional “floater” employee to be cost shared between the water and sewer funds. This employee will assist Vince when water pipe is being installed and Eddie when I & I testing is needed.  Both budgets already reflect this addition.
  7. 7. Water Fund Improvements  The item most significantly effecting the water fund budget is the debt service cost for capital improvements.  Refinancing existing debt through MCTC as well as the maturity of one of the PennVest loans reduced debt service by over $80K
  8. 8. Water Bill Average  The average residential user consumes approximately 4,000 gal. of water per month.  Based upon this average residential user, cost for water will remain $48.87 per month.
  9. 9. Water Fund Summary BOROUGH OF JIM THORPE 2012 WATER FUND BUDGET SUMMARY OF REVENUE AND EXPENSE CATEGORIES REVENUES Beginning Fund Balance: Total Income 2012 $ $ TOTAL Total Indebtedness Total Debt Service Total Investments 149,000 1,162,209 $ 1,162,209 $ $ $ 7,381,541 436,715 1,800 EXPENSES Total Expenses TOTAL Revenue Expenses Balance With Fund Balance 2012 $ 1,155,198 $ 1,155,198 $ $ 1,162,209 1,155,198 $7,011 $156,011
  10. 10. Sewer Fund Changes  The largest cost in the sewer fund budget remains improving, or maintaining performance at a 45 year old facility.  Coupled with this are additional fund allocations relating to permit compliance and I&I investigation and elimination.
  11. 11. Sewer Bill  In order to utilize the new technology in meter reading we have installed, the sewer budget reflects a transition from flat rate billing to usage geared billing, driven by water usage.
  12. 12. Sewer Fund Summary  Currently, the Borough uses a fixed rate system for billing most customers. In completing the 2011 budget it became apparent that the rate structure was flawed creating disparate treatment of various uses.  The 2012 proposed sewer budget suggests sewer bills be calculated at 100% of the water bill.
  13. 13. Sewer Fund Summary  What does that mean for the average Borough resident?  The following slides suggest what the proposed changes will represent to the minimum water user and the average user.
  14. 14. Minimum Sewer User Minimum User Less than 1,000 gallons per month Current Proposed Water Cost Sewer Cost Garbage Cost Total Monthly Bill $21.69 $35.20 $25.00 $81.89 $21.69 $21.69 $25.00 $68.38
  15. 15. Average Sewer User Average User 4,000 gallons per month Current Proposed Water Cost Sewer Cost Garbage Cost Total Monthly Bill $48.87 $35.20 $25.00 $109.07 $48.87 $48.87 $25.00 $122.74
  16. 16. Sewer Fund Summary BOROUGH OF JIM THORPE 2012 SEWER FUND BUDGET SUMMARY OF REVENUE AND EXPENSE CATEGORIES REVENUES Beginning Fund Balance: Total Income 2012 $ $ TOTAL Total Indebtedness Total Debt Service Total Investments 475,000 1,099,217 $ 1,574,217 $ $ $ 3,570,445 310,566 565,532 EXPENSES Total Expenses TOTAL Revenue Expenses Balance With Fund Balance 2012 $ 1,052,606 $ 1,052,606 $ $ 1,574,217 1,052,606 $46,611 $521,611
  17. 17. Sewer Fund Summary    As you are aware, we are presently wrapping up a hydraulic study of the sewer treatment plant to facilitate improvements and automation to continue to meet our permit levels. This study will result in the outlay of at least $90K that we know of and perhaps another $250 potentially. We will be scheduling a meeting for the Engineer to outline his findings in the near future.
  18. 18. Sanitation Fund Summary Clearly, the Sanitation Fund is very well capitalized. There is no need to change any of the rate structure since the landfill closure is completed.  All that is needed here is to insure that the proceeds cover the cost of third party solid waste hauling. 
  19. 19. Sanitation Fund Summary BOROUGH OF JIM THORPE 2012 SANITATION FUND BUDGET SUMMARY OF REVENUE AND EXPENSE CATEGORIES REVENUES Beginning Fund Balance: Total Income 2012 $ $ TOTAL Total Indebtedness Total Debt Service Total Investments 372,000 626,751 $ 998,751 $ $ $ 462,866 EXPENSES Total Expenses TOTAL Revenue Expenses Balance With Fund Balance 2012 $ 602,915 $ 602,915 $ $ 998,751 602,915 $23,836.0 $395,836.0
  20. 20. Memorial Hall Fund Summary The Budget for Memorial Hall for 2011 was new, conceptually. Although improved, performance at the hall did not rise to the level of self sustainability, incremental improvement did occur.  This was due to better cost containment and identification methods as well as weekday events, such as Zumba. 
  21. 21. Memorial Hall Subsidy  The 2010 subsidy of the hall was approximately $65,000.  The 2011 subsidy of the hall was approximately $40,000.
  22. 22. Memorial Hall Subsidy  Currently, the Hall is in desperate need of an HVAC upgrade.  This upgrade will involve more efficient equipment as well as the ability to more effectively “zone” the heating and cooling.  Potential Cost: $75,000  We are hoping to procure grant funding to assist with this upgrade.
  23. 23. Memorial Hall Fund Summary BOROUGH OF JIM THORPE 2012 MEMORIAL HALL FUND BUDGET SUMMARY OF REVENUE AND EXPENSE CATEGORIES REVENUES 2012 EXPENSES 2012 Beginning Fund Balance: $ 15,000 452.100 Payroll Expenses $ 367.100 Banquet Income $ 142,500 452.190 Insurance $ 2,000 367.300 Skating & Pavilion Income $ 14,675 452.200 Supplies $ 35,200 367.400 Other Event Income $ 17,300 452.210 Sales Tax $ 7,000 389.000 Miscelaneous Income $ 1,700 452.239 Sec/Misc $ 300 452.300 Utilities $ 32,100 452.370 Repairs $ 5,056 452.400 License/Permits $ - 452.600 Equip/Reimb. $ 700 471.000 Debt Charges $ 38,000 $ 174,782 $ $ 191,175 174,782 $1,393 $16,393 TOTAL $ 191,175 TOTAL Total Indebtedness Total Debt Service Total Investments $ $ 457,596 38,000 Revenue Expenses Balance With Fund Balance 54,426
  24. 24. Liquid Fuel Fund Summary  Liquid fuels funds will be utilized to pay the debt service on the Bobcat as well as repair allocated streets and winter material. Although not my preference, we may utilize these funds to supplement winter maintenance. All expenses incurred are allowable under liquid fuel fund guidelines and have been discussed with the State fund administrator.
  25. 25. Liquid Fuel Fund Summary BOROUGH OF JIM THORPE 2012 LIQUID FUEL FUND BUDGET SUMMARY OF REVENUE AND EXPENSE CATEGORIES REVENUES Beginning Cash Balance As of January 1, 2011 341.1 Interest 355.1 Intergovrnmental TOTAL EXPENSES $40,000.00 $275.00 $106,620.00 $146,895.00 430.2 430.6 431.3 432.2 433.2 437.3 438.3 471.1 Street Supplies Capital Improvements Storm Drains Snow Removal Supplies Street Signs Repair Equipment Street Maintenance Equipment Purchase $ $ $ $ $ $ $ $ 2,500.00 35,000.00 1,000.00 35,000.00 4,945.00 3,000.00 20,000.00 11,426.00 $ 112,871.00
  26. 26. What Does All This Mean  Provided the initiatives you have suggested are implemented, what will that mean to the residents?
  27. 27. Cost Increase to Residents   Average residential household is has a $50,000 assessed value and uses 4,000 gallons of water per month. This means: Current Proposed Real Estate Taxes  Water Bill  Sewer Bill  Garbage Bill $400.00 $586.44 $422.40 $300.00 $400.00 $586.44 $586.44 $300.00 $1708.84  $1872.88 Annual Increase in cost of $164.04
  28. 28. What’s Next  In order to put the initiatives in the budget in place we will need to amend our ordinances.  Those changes are: Update our Water Rate Structure Configure Sewer Rates to match Water Amend Rules and Regulations Resolution to establish various fees associated with shut-offs and service calls.
  29. 29. Asset Management  In the next few weeks we will be having approximately $700K in CDs mature at MCTC. I had hoped to locate an investment vehicle that would provide us a better return. Unfortunately, the Borough Code does not provide flexibility to allow much beyond CD investing of this money. We will continue to monitor interest rates to maximize return.
  30. 30. Conclusion Information utilized in the development of this budget included historical Quickbooks data, Inhance data, spreadsheets developed by Mia Sebelin, reports developed by Cindy Kmetz, anecdotal information contributed by Louise McClafferty, and input by the Department Supervisors.  The summaries included herein are interactive and can be changed to reflect Council’s wishes.  I would be happy to answer any questions you may have about this presentation and the figures contained herein.  I have copies of this presentation for each of you this evening and would be more that happy to provide you with electronic copies of the spreadsheet. 

×