Collection development by Muhammad Tufail Khan & Aneela Zahid
Presented to: Dr. Haroon IdreesPresented by: Muhammad Tufail KhanAneela ZahidTheoretical Foundation of Library ScienceMPhil in Library & Information Science
Historical Background Collection Management (CM) Collection Development (CD) Importance Of Collection Development Types of Collection Development Process of Collection Development Process of Traditional Collection Development Process of Electronic Collection Development Functions of Collection Development CD Policy Statement Budget and Finances
Developing Collection Selection Steps Evaluation & Assessment Criteria Decision to Purchase Modes of Acquisition Who Should Select? Responsibilities of Collection Development Librarian Reference Conclusion Questions & Answers Session
Selection of materials for libraries has been around as long aslibraries have. The origin of CD and CM can be traced to theories ofselection. Collection development came into wide use in 1960swhile replacing the word “Selection”. It covers several activitiesrelated to development of library collection that includeso Selection,o Determination and coordination of selection policy,o Assessment of the need of Users,o Collection need studies,o Collection analysis,o Budget management,o Identification of needso Planning for resource sharing etc…
In 1980 the term “Collection Management” was proposed as anumbrella term under which Collection Development was to besubsumed in this context CM includes◦ Collection Development◦ Decision about weeding◦ Storage◦ PreservationIt is a process which deals with◦ Process of information gathering◦ Communicating (Communication)◦ Coordination◦ Policy formulation◦ Evaluation and planning◦ Collection development is basically a part of Collection managementwhich deals with acquisition of materials.
Collection development is the process of acquiring books/documents and non-print media needed to satisfy request for theinformation needs and to attain systems objectives.“Collection Development is a term representing the process ofsystematically building library collections to serve study,teaching, research and other needs of library users”.Activities included Assessing the users need Evaluating the present collection Determining selection policy Coordinating selection of items Re-evaluating Preserving Planning for resource sharing.
Effective selection for tailoring acquisitions to availablefunds and to render collection more cost effective. Inf. Explosion – meant to enrich library collection. Can be attained through purchase, gifts and evenexchange from other libraries or through donations. It will boost the staff, for better performance and for acontinuous, consistent and balanced growth of alibrary.
It is a continuous cycle as long as library or information centre exists. Basic focus on meeting the information needs of the community.Community ProfileCommunity AnalysisEvaluationDeslectionLibrary StaffAcquisitionSelection policiesSelection
Material RequestBibliographicverification fromDatabaseIf not availableIf not availableInform to thepatronBibliographicinformationApprovalYesNoOrderReceive MaterialCheck titles prices& Condition ofMaterialAccessioningSend Bill/VoucherAccount OfficeReceive Check(Payment)File inRecord
◦ Collection Development Policy Statement◦ Budget and Finances◦ Developing Collection Types of Materials◦ Selection Steps◦ Evaluation & Assessment Criteria◦ Decision to Purchase◦ Modes of AcquisitionPrint Non- Print (for electronic CD)
Collection Development PolicyLibraries without CD policy are like Business without Businessplan.Written statement of principles guiding the library’s selectionof materials including the criteria used in making selectionand deselecting, decisions and policies concerning gifts andexchange. Technology related factors have to beincorporated in the policy.Purpose of Collection Development Policy Information Means inform by describing current collection, strengthen,weakness and setting. Protection Means to protect library from external pressures, Protectintellectual freedom and prevent censorship.Functions of Collection Development (Cont.)
Design of Policy Statement:• Communicating tool, who is responsible for what?• Serves as a budgeting tool.• Main elements included : Library’s mission statement, statement ofgeneral policies concerning collection development and detailed analysisof what will be collected.
It also means “A total amount of funds available to meet alibrary expenditures over a fixed period of time”. Thebudget will vary from year to year. Mostly librariesmanage their budget on a fiscal year, which may or maynot parallel to calendar year. Often it is started from Julyto June and CD Officers are responsible to maintain andmonitor the material budget which is a part of totalbudget.
It is a process of meeting the information needs of thepeople in a timely and economical manner usinginformation resources locally held or from otherorganization. Francis K.W stated “High purpose of book selection isto provide the right book to the right reader at righttime”.
Steps are involved that is:1) Identification of the relevant2) Assessment (is the item appropriate for collection) andEvaluation (is the item worthy for selection)3) Decision to purchase4) Order preparation
Bibliographies and lists Recommended list are prepared by library associations Review appear in the library oriented press Publisher announcements Book fairs Web based tools
PublishersBlackwellsCambridge University PressOxford University PressSpringerRoutledgeNational Academies PressAmerican University PressesWileyIn-Print ChecksAmazonBarnes & NobleOut of Print SourcesAlibrisReviews and AwardsAcademiaNew York Review of BooksEconomistLibrary CataloguesCOPAC (UK)Library of CongressWorldCatOther ResourcesISBNdb.comUniversal Currency ConverterBabelfish (Translator)DictionaryMaps
It is the process of selecting materials which are
Contents or Subject Language Currency Writing style Geographical Coverage Completeness and scope of treatment Access point (indexes, level of details in TOC) Physical Quality Uniqueness of contents
Once the Selector has consider all relevant evaluation andassessment questions, he/she is ready to select or reject theitems. If item is selected (Acquisition refers to the process ofordering and obtaining library materials, which is too close toCollection Development)
Members of faculty are usually charged with the responsibilityfor selecting materials in support of courses andprogrammes, whereas the librarian and library staff are heldresponsible for selecting general reference books,periodicals and other material intended for generalrecreational reading.
The persons who deal with Collection Management are knownas: Selector Collection Librarian Collection Development Librarian Bibliographer Subject Specialist Collection Manager and Collection Developers Acquisition Librarian
Selecting Choosing current materials in one or more for acquisitionand access Selecting access methods for Digital Resources Choosing which Gift material to be accepted Selecting materials to Withdraw, Store, Preserve, Digitizeand Cancel.
Budgeting Requesting and justifying budget allocations Manage budget Working with donors (Cash & Gifts) Grant proposal writing and grant management
Planning and Organizing Coordinating collection development andmanagement activities with others within library Monitoring and reviewing proposal plans Evaluating, accessing collections & relatedservices. Writing and revising CD policies
Communicating and Reporting Serving an internal and external committeesdealing with collection issues Promoting, marketing and interpreting collectionsand resources Acting as Liaison with other libraries andLibrarians
Collection development deals with reinterpretation of traditionallibrary mission and practices for the digital libraryenvironment. Information professionals have to activelydevelop, maintain and manage wide range of resources. Iflibraries do not adopt this change, they will become museumof old information. With the advent of IT the task remains thesame, only tools have changed and IT has become a handy toldto do all jobs in the libraries so that it can help different userseffectively and efficiently.