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Leadership powerpoint

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  • 1. Everything you need to know, to run an effective ASO Parliamentary Procedure, Effective Meeting Techniques and Leadership Skills
  • 2. Parli. Pro.
    • Parli Pro means parliamentary procedure.
    • The rules are not complicated but designed to allow you to run an orderly and fair meeting where all can participate.
    • It only protects your ability to assemble, organize and vote with the fewest issues .
  • 3.
    • The most important principles of Parli Pro:
    • All members have equal rights , privileges and obligations to participate fully in any deliberation of the group.
    • The majority decides the vote , the will of the majority rules in final decisions.
    • However the rights of the minority must be protected and can’t be arbitrarily over-ridden by the majority. The voice of the minority must be heard.
  • 4. For any action 4 steps must be taken
    • A member proposes a motion for the group to consider. A motion is a formal way of making a suggestion for action.
    • Another member seconds the motion , or agrees to discuss it, regardless of endorsement.
    • The Chairperson re-states the motion to the group, to clarify what the motion is and discussion will be on.
    • Discussion /debate happens prior to action. We talk about the suggestion/motion before we vote.
  • 5. How to categorize a motion
    • Main Motion: The original motion used to bring an item before the voting body. Only one topic at a time please.
    • Subsidiary Motions: These are ways to dispose of or change motions without a vote. (Table, Call the question, limit debate, refer to committee, amend, postpone indefinitely)
    • Incidental Motions: These come from the business of the assembly and may interrupt other motions to deal with immediate business. (Such as: Appeal the decision of the chair, Object to consideration, Suspension of the rules, Point of information, Point of order, Divide the question, Division of the house)
    • Privileged Motions: These are unrelated to the pending motion but are of high priority. (These include Adjournment, Recess, Point of Personal Privilege and Call for the Orders of the Day.)
  • 6.
    • You need to know a Main Motion
    • Motions to enforce correct procedure : Point of Order (PoO) Appeal the Decision of the Chair Point of Information (POI) Division of the Assembly/House
    • Motions to change a motion : Amend the Original Motion Division of the Question
    • Motions to control debate : Limit or extend time on debate Vote immediately: Call the question, Move to the previous question
  • 7.
      • Motion to defer action : Postpone temporarily, table Postpone definitely Refer to committee
      • Motion to Suppress motions ( USE RARELY ) : Object to consideration Withdraw Postpone indefinitely
      • Motions to meet Emergencies: Suspend the rules Point of privilege
      • Motions Affecting Previous Actions: Reconsider/Rescind Renew Expunge Repeal
  • 8. Characteristics of a successful meeting
    • Start and End your meeting on time.
    • Try not to go longer than 1 – 2½ hours.
    • The Chair directs the meeting by keeping it on task and enforcing procedures.
    • Members should have a knowledge of the procedures that will be used.
    • Motions are made before issues are open for discussion.
    • Communicate your key points on the topic.
    • Adhere to the rules of debate avoiding reiteration.
    • All may express their views without fear of retaliation and all vote for what is best for the group not just a few.
  • 9. How to run an effective meeting through effective leadership practices
    • The 10 questions every leader should ask:
    • What beliefs guide my actions as a leader?
    • What is the source of confidence required to lead others?
    • Do I lead by example and how do I?
    • How can I promote a shared vision?
    • How do I improve my ability to get people excited?
    • How can I foster innovation?
    • How do I help build a cohesive, respectful and spirited team?
    • How do I share information and responsibility while being accountable?
    • How do I daily work to improve my leadership skills?
    • Am I doing what is best for my constituents or for me?
  • 10. How to run an effective meeting through effective leadership practices
    • Model the Way- We must become the change we want to see. Clarify values by finding your voice and shared ideals. Set the example by aligning your actions & shared values.
    • Inspire Shared Vision- Envision the future by finding exciting strong possibilities. Enlist others in a common vision by appealing to shared aspirations.
    • Challenge the Process- Search for opportunities seizing the initiatives and looking for improvement. Expand by constantly generating small wins and learning experiences.
    • Enable Others to Act- Foster collaboration by building trust and facilitating relationships. Strengthen others by increasing determination and developing competence.
    • Encourage the Heart- Recognize contributions by showing appreciation. Celebrate the values and victories by creating a spirit of community.
  • 11. Tips for a meeting chair
    • Create an effective agenda
    • Use Parli Pro & be Brown Act compliant.
    • Time management is everything!
    • Keep control of the meeting.
    • Don’t show emotion when you disagree. Try to listen.
    • Don’t let anyone bully you!
    • Listen to everyone with respect .
    • Serve others: You aren’t the center of attention.
    • Move in unity when ever possible.
    • Know your governing documents.
    • Do your best and breathe.
  • 12.
    • When in doubt refer to common sense and Parli Pro / Roberts Rules of Order.
    • Your governing documents supersede Roberts Rules of Order, or Parli Pro.
    • State law (Brown Act) supersedes your governing documents.
    • Remember you are not there as a voting member, but as a leader. Only vote to break a tie unless it is required by your bylaws.
    • Stay in the spirit of it. The purpose is to create a fair meeting where all have a chance to be heard.
    • An effective argument can change a mind. That mind could change the world!
  • 13.
    • Outline Created for
    • teaching use
    • By
    • Ms. Atsiylah “Atty” Garfinkel
    • 2010 /11 President Of Santa Barbara City College,
    • & Region VI of the SSCCC
    • Materials used:
    • Roberts Rules of Order,
    • The Challenge of Democracy,
    • The Student Leadership Challenge,
    • and Too much experience doing this!

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