Everything you need to know, to run an effective ASO Parliamentary Procedure, Effective Meeting Techniques and Leadership ...
Parli. Pro. <ul><li>Parli Pro means parliamentary procedure.   </li></ul><ul><li>The rules are not complicated but designe...
<ul><li>The most important principles of Parli Pro: </li></ul><ul><li>All members have  equal rights , privileges and obli...
For any action 4 steps must be taken <ul><li>A member  proposes a motion  for the group to consider. A motion is a formal ...
How to categorize a motion <ul><li>Main Motion:   The original motion used to bring an item before the voting body. Only o...
<ul><li>You need to know a  Main Motion </li></ul><ul><li>Motions to enforce correct procedure :  Point of Order (PoO)  Ap...
<ul><ul><li>Motion to defer action :  Postpone temporarily, table  Postpone definitely  Refer to committee   </li></ul></u...
Characteristics of a successful meeting <ul><li>Start and End your meeting on time. </li></ul><ul><li>Try not to go longer...
How to run an effective meeting through effective leadership practices <ul><li>The 10 questions every leader should ask: <...
How to run an effective meeting through effective leadership practices <ul><li>Model the Way-   We must become the change ...
Tips for a meeting chair <ul><li>Create an effective agenda </li></ul><ul><li>Use Parli Pro & be Brown Act compliant. </li...
<ul><li>When in doubt refer to common sense and Parli Pro / Roberts Rules of Order. </li></ul><ul><li>Your governing docum...
<ul><li>Outline Created for  </li></ul><ul><li>teaching use </li></ul><ul><li>By </li></ul><ul><li>Ms. Atsiylah “Atty” Gar...
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Leadership powerpoint

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Shown at the Winter 2010 Region VI training for Student Senate members of all Region VI colleges.
Atty Garfinkel-
R6 Chair,
SBCC ASG Prez
12-2010

Published in: Education
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Leadership powerpoint

  1. 1. Everything you need to know, to run an effective ASO Parliamentary Procedure, Effective Meeting Techniques and Leadership Skills
  2. 2. Parli. Pro. <ul><li>Parli Pro means parliamentary procedure. </li></ul><ul><li>The rules are not complicated but designed to allow you to run an orderly and fair meeting where all can participate. </li></ul><ul><li>It only protects your ability to assemble, organize and vote with the fewest issues . </li></ul>
  3. 3. <ul><li>The most important principles of Parli Pro: </li></ul><ul><li>All members have equal rights , privileges and obligations to participate fully in any deliberation of the group. </li></ul><ul><li>The majority decides the vote , the will of the majority rules in final decisions. </li></ul><ul><li>However the rights of the minority must be protected and can’t be arbitrarily over-ridden by the majority. The voice of the minority must be heard. </li></ul>
  4. 4. For any action 4 steps must be taken <ul><li>A member proposes a motion for the group to consider. A motion is a formal way of making a suggestion for action. </li></ul><ul><li>Another member seconds the motion , or agrees to discuss it, regardless of endorsement. </li></ul><ul><li>The Chairperson re-states the motion to the group, to clarify what the motion is and discussion will be on. </li></ul><ul><li>Discussion /debate happens prior to action. We talk about the suggestion/motion before we vote. </li></ul>
  5. 5. How to categorize a motion <ul><li>Main Motion: The original motion used to bring an item before the voting body. Only one topic at a time please. </li></ul><ul><li>Subsidiary Motions: These are ways to dispose of or change motions without a vote. (Table, Call the question, limit debate, refer to committee, amend, postpone indefinitely) </li></ul><ul><li>Incidental Motions: These come from the business of the assembly and may interrupt other motions to deal with immediate business. (Such as: Appeal the decision of the chair, Object to consideration, Suspension of the rules, Point of information, Point of order, Divide the question, Division of the house) </li></ul><ul><li>Privileged Motions: These are unrelated to the pending motion but are of high priority. (These include Adjournment, Recess, Point of Personal Privilege and Call for the Orders of the Day.) </li></ul>
  6. 6. <ul><li>You need to know a Main Motion </li></ul><ul><li>Motions to enforce correct procedure : Point of Order (PoO) Appeal the Decision of the Chair Point of Information (POI) Division of the Assembly/House </li></ul><ul><li>Motions to change a motion : Amend the Original Motion Division of the Question </li></ul><ul><li>Motions to control debate : Limit or extend time on debate Vote immediately: Call the question, Move to the previous question </li></ul>
  7. 7. <ul><ul><li>Motion to defer action : Postpone temporarily, table Postpone definitely Refer to committee </li></ul></ul><ul><ul><li>Motion to Suppress motions ( USE RARELY ) : Object to consideration Withdraw Postpone indefinitely </li></ul></ul><ul><ul><li>Motions to meet Emergencies: Suspend the rules Point of privilege </li></ul></ul><ul><ul><li>Motions Affecting Previous Actions: Reconsider/Rescind Renew Expunge Repeal </li></ul></ul>
  8. 8. Characteristics of a successful meeting <ul><li>Start and End your meeting on time. </li></ul><ul><li>Try not to go longer than 1 – 2½ hours. </li></ul><ul><li>The Chair directs the meeting by keeping it on task and enforcing procedures. </li></ul><ul><li>Members should have a knowledge of the procedures that will be used. </li></ul><ul><li>Motions are made before issues are open for discussion. </li></ul><ul><li>Communicate your key points on the topic. </li></ul><ul><li>Adhere to the rules of debate avoiding reiteration. </li></ul><ul><li>All may express their views without fear of retaliation and all vote for what is best for the group not just a few. </li></ul>
  9. 9. How to run an effective meeting through effective leadership practices <ul><li>The 10 questions every leader should ask: </li></ul><ul><li>What beliefs guide my actions as a leader? </li></ul><ul><li>What is the source of confidence required to lead others? </li></ul><ul><li>Do I lead by example and how do I? </li></ul><ul><li>How can I promote a shared vision? </li></ul><ul><li>How do I improve my ability to get people excited? </li></ul><ul><li>How can I foster innovation? </li></ul><ul><li>How do I help build a cohesive, respectful and spirited team? </li></ul><ul><li>How do I share information and responsibility while being accountable? </li></ul><ul><li>How do I daily work to improve my leadership skills? </li></ul><ul><li>Am I doing what is best for my constituents or for me? </li></ul>
  10. 10. How to run an effective meeting through effective leadership practices <ul><li>Model the Way- We must become the change we want to see. Clarify values by finding your voice and shared ideals. Set the example by aligning your actions & shared values. </li></ul><ul><li>Inspire Shared Vision- Envision the future by finding exciting strong possibilities. Enlist others in a common vision by appealing to shared aspirations. </li></ul><ul><li>Challenge the Process- Search for opportunities seizing the initiatives and looking for improvement. Expand by constantly generating small wins and learning experiences. </li></ul><ul><li>Enable Others to Act- Foster collaboration by building trust and facilitating relationships. Strengthen others by increasing determination and developing competence. </li></ul><ul><li>Encourage the Heart- Recognize contributions by showing appreciation. Celebrate the values and victories by creating a spirit of community. </li></ul>
  11. 11. Tips for a meeting chair <ul><li>Create an effective agenda </li></ul><ul><li>Use Parli Pro & be Brown Act compliant. </li></ul><ul><li>Time management is everything! </li></ul><ul><li>Keep control of the meeting. </li></ul><ul><li>Don’t show emotion when you disagree. Try to listen. </li></ul><ul><li>Don’t let anyone bully you! </li></ul><ul><li>Listen to everyone with respect . </li></ul><ul><li>Serve others: You aren’t the center of attention. </li></ul><ul><li>Move in unity when ever possible. </li></ul><ul><li>Know your governing documents. </li></ul><ul><li>Do your best and breathe. </li></ul>
  12. 12. <ul><li>When in doubt refer to common sense and Parli Pro / Roberts Rules of Order. </li></ul><ul><li>Your governing documents supersede Roberts Rules of Order, or Parli Pro. </li></ul><ul><li>State law (Brown Act) supersedes your governing documents. </li></ul><ul><li>Remember you are not there as a voting member, but as a leader. Only vote to break a tie unless it is required by your bylaws. </li></ul><ul><li>Stay in the spirit of it. The purpose is to create a fair meeting where all have a chance to be heard. </li></ul><ul><li>An effective argument can change a mind. That mind could change the world! </li></ul>
  13. 13. <ul><li>Outline Created for </li></ul><ul><li>teaching use </li></ul><ul><li>By </li></ul><ul><li>Ms. Atsiylah “Atty” Garfinkel </li></ul><ul><li>2010 /11 President Of Santa Barbara City College, </li></ul><ul><li>& Region VI of the SSCCC </li></ul><ul><li>Materials used: </li></ul><ul><li>Roberts Rules of Order, </li></ul><ul><li>The Challenge of Democracy, </li></ul><ul><li>The Student Leadership Challenge, </li></ul><ul><li>and Too much experience doing this! </li></ul>

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