Present by: Ben Chai Win Jing, Milo king, Justin Meeting
What is meeting ? A meeting mean there was 2 or more people come together to discuss, making decision.
So let we all start our role play Relax and listen to my instructing
Be clear and simple Post the notice before 2 week before the date Put your email ,to let them call you or inform you Step 1 “Make A Notice”
Information should be relative, concise, timely, and brief Request from members to submit items but include a deadline Remember to call them or email them to ask any thing to add up Give them 1 week before the meeting Step 2 “Make a agenda”
Arrive at least fifteen to thirty minutes earlier and organize the room. Make sure the projector is working and if needed a mic is operational and there are enough copies of the handouts Double check that the room temperature is comfortable, the lighting is appropriate, and that tables and chairs are arranged accordingly, and there is an eraser board, easel and flip chart, or whatever tool needed to facilitate the communication of ideas. Step 3 Set up “a prefect environment”
Start on time Begin with what was accomplished since the last meeting. Get to the heart of the matter Come up with a tangible solution. Step 4 “let start the meeting”
Get feedback from everyone. Ask good questions. Shut down disruptions Step 5 “control the meeting”
At the end of the meeting, quickly tick off a list of everything you have accomplished and resolved to do. Delegate tasks and make sure everyone is absolutely clear on what their individual responsibilities are AOB? Step 6 “summarize the meeting”
Step 7 “End the meeting” End on time If you want people’s attitude towards meetings to change, then they have to know they can trust them to start and end at the specified time. Follow up and make sure things gets done. This is just as important as the meeting itself. Remember, at the start of the next meeting, you’re going to have to summarize what was accomplished since the last one.