2. Incoming Mail Incoming mail is mail that is coming into the company from outsiders Pre-set envelope categories Open and remove envelope contents carefully Date stamp items Write cheques in the Remittances Book Enclose items together Sort mail into different departments
3. Outgoing MailOutgoing mail is mail that is leaving the company destined for a customer, business associate or suppliers Collect mail from the departments Check for signatures and enclosures Insert mail into envelopes Weight and frank mail Dispatch
4. Internal MailInternal mail is mail that is sent and received within the company. It can be anything from an e-mail or a memorandum, to a photocopied document to a scribbled note on scrap paper.There is no cost for this service and it should be a fast process.It could even go to different branches of the company.
5. Mail Room Equipment Folding/Inserting machine Photocopier Date stamp Letter opener Shredder Weights or scales Franking machine
6. Remittance BookThe Remittance Book is a book where all cheques are take record of. These cheques would be enclosures from incoming and outgoing mail.
7. Potentially Dangerous ItemsMail could be classed as potentially dangerous if: The address is incorrect or non- existant The weight is abnormal for the size of the parcel It is unexpected You cannot identify the sender It smells strange or has grease marks A ticking or electronic bleeping can be heard from within.