Mail handling aedan

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Mail handling aedan

  1. 1. By Aedan Ross
  2. 2. Incoming Mail Incoming mail is mail that is coming into the company from outsiders Pre-set envelope categories Open and remove envelope contents carefully Date stamp items Write cheques in the Remittances Book Enclose items together Sort mail into different departments
  3. 3. Outgoing MailOutgoing mail is mail that is leaving the company destined for a customer, business associate or suppliers Collect mail from the departments Check for signatures and enclosures Insert mail into envelopes Weight and frank mail Dispatch
  4. 4. Internal MailInternal mail is mail that is sent and received within the company. It can be anything from an e-mail or a memorandum, to a photocopied document to a scribbled note on scrap paper.There is no cost for this service and it should be a fast process.It could even go to different branches of the company.
  5. 5. Mail Room Equipment Folding/Inserting machine Photocopier Date stamp Letter opener Shredder Weights or scales Franking machine
  6. 6. Remittance BookThe Remittance Book is a book where all cheques are take record of. These cheques would be enclosures from incoming and outgoing mail.
  7. 7. Potentially Dangerous ItemsMail could be classed as potentially dangerous if: The address is incorrect or non- existant The weight is abnormal for the size of the parcel It is unexpected You cannot identify the sender It smells strange or has grease marks A ticking or electronic bleeping can be heard from within.

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