Why have them?
What do they look like? Samples
What to include in an invoice
What if a band asks you for a cash payment and no
Samples on Forum
Time Off Advertising invoice
CD manufacturing invoice
Web hosting invoice
Backline hire invoice
Why have invoices?
Paid live performances require that records are kept for accountancy
In most cases the agent, booker or venue who has arranged the gig
with the band or artist will provide an invoice or receipt, however, if
the act are booking their own gigs, have arranged for a support act or
organised a musical event, then they will also need to supply the
appropriate paperwork. Most computers software programs like
'Word' or 'Publisher' contain editable templates of invoices, receipts
and other standard business forms.
An invoice is a formal notice of payments agreed/due between the
booker and artist.
It can be issued by either party and should contain all relevant
information including dates/times and pricing.
It can be issued as a confirmation of booking before the event date or
after the event when payment by cheque has been agreed. A copy is
required for both parties.
In the music industry, an invoice must include a specific reference
to the duration of the time being billed, so in addition to quantity,
price and discount the invoicing amount is also based on duration.
I.e. 60 minutes set.
From the point of view of a seller, an invoice is a sales invoice.
From the point of view of a buyer, an invoice is a purchase
The document indicates the buyer and seller, but the term invoice
indicates money is owed or owing.
What is included in an invoice?
A typical invoice contains:
The word invoice (or Tax Invoice if in Australia and amounts include GST).
A unique reference number (in case of correspondence about the invoice) i.e Invoice 0001
Date of the invoice.
Tax payments if relevant
Name and contact details of the seller
Tax or company registration details of seller (if relevant)[e.g. Australia Business Number (ABN) for
Name and contact details of the buyer
Date that the product/ Band performed
Description of the product(s) I.e. time, slot, duration of set.
Unit price(s) of the product(s) (if relevant)
Total amount charged (optionally with breakdown of taxes, if relevant)
Payment terms (including method of payment, date of payment, and details about charges for late
In countries where wire transfer is the preferred method of settling debts the printed bill will contain the
bank account number of the debtor and usually a reference code to be passed along the transaction
identifying the payer.
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