Spreadsheets Page Setup And Printing

Learn how to:
See what your printed spreadsheet will look like
Change margins, page layouts and headings
Put in page breaks
Print the spreadsheet showing the formulae that you used

Print Preview
It’s always a good idea to see what your print out will look like before you actually print it.
Then you can avoid wasting paper and printer ink.
You can do this by using Print Preview

Print Preview: Just click File, then choose Print Preview

Print Preview: Now you can see if your print out looks OK. If it doesn’t, you will need to change some things before you print.

Page Breaks
Excel often puts half of a table on one page and the other half on another page. Not much good!
You can decide where you want one page to stop and a new page to start using Page Breaks

Page Breaks: After you have done a Print Preview, a dotty line like this shows your where one page ends and the next one starts.

Page Breaks : If I select this cell and click on Insert, then choose Page Break my page will start at the start of my table. Much more sensible!

Page Setup
You can change the way that your print out will look by using Page Setup
You can use Page Setup to
Set the paper size
Choose portrait or landscape
Add page headings
And much more!

Using Page Setup: 1. Click on File and then choose Page Setup

Using Page Setup: You will see this dialogue box. It has several tabs, each one takes you to a different section.

Using Page Setup: The page tab Choose portrait or landscape Choose a paper size

Using Page Setup: The page tab You can scale your work to make it all fit onto one page, but be careful – you might end up with very small writing!

Using Page Setup: The margins tab Choose the margins you want for your paper Print in the centre of the paper

Using Page Setup: The header/footer tab Choose Custom Header

Using Page Setup: Choose what you want in your heading. It’s a good idea to type your name as a heading!

Using Page Setup: Choose what to print. You might want to tick this to print the gridlines. The sheet tab

Printing Out Your Formulas
You can show someone what calculations your spreadsheet is doing.
Watch out – this will change all of your column widths, but DON’T PANIC – they will change back!

Printing Out Your Formulas : Just click Tools, then choose Options

Printing Out Your Formulas : This dialogue box will appear. Click to put a tick (check) next to formulas. Then Click OK

Printing Out Your Formulas : Now you can see the formulas. This is what will print out DON’T PANIC about the column widths! Just leave them as they are.

Printing Out Your Formulas : To change back, just click Tools, then choose Options. Then get rid of the tick next to formulas. Easy!

Summary:
Use Print Preview before you print your work. Choose File -> Print Preview
Use Page Setup to change the way that your work looks when you print it.
Choose File -> Page Setup
To display your calculations, choose
Tools -> Options and click on Formulas

Spreadsheets Page Setup And Printing

by Lois Lindemann on Nov 03, 2008

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