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Spreadsheets Page Setup And Printing
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Spreadsheets Page Setup And Printing

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Step by step guide to some of the options when printing in Excel. …

Step by step guide to some of the options when printing in Excel.

Includes print preview, page breaks, page setup and formula view

Published in: Education, Technology, Business

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Transcript

  • 1. Learn how to:
    • See what your printed spreadsheet will look like
    • Change margins, page layouts and headings
    • Put in page breaks
    • Print the spreadsheet showing the formulae that you used
  • 2. Print Preview
    • It’s always a good idea to see what your print out will look like before you actually print it.
    • Then you can avoid wasting paper and printer ink.
    • You can do this by using Print Preview
  • 3. Print Preview: Just click File, then choose Print Preview
  • 4. Print Preview: Now you can see if your print out looks OK. If it doesn’t, you will need to change some things before you print.
  • 5. Page Breaks
    • Excel often puts half of a table on one page and the other half on another page. Not much good!
    • You can decide where you want one page to stop and a new page to start using Page Breaks
  • 6. Page Breaks: After you have done a Print Preview, a dotty line like this shows your where one page ends and the next one starts.
  • 7. Page Breaks : If I select this cell and click on Insert, then choose Page Break my page will start at the start of my table. Much more sensible!
  • 8. Page Setup
    • You can change the way that your print out will look by using Page Setup
    • You can use Page Setup to
      • Set the paper size
      • Choose portrait or landscape
      • Add page headings
      • And much more!
  • 9. Using Page Setup: 1. Click on File and then choose Page Setup
  • 10. Using Page Setup: You will see this dialogue box. It has several tabs, each one takes you to a different section.
  • 11. Using Page Setup: The page tab Choose portrait or landscape Choose a paper size
  • 12. Using Page Setup: The page tab You can scale your work to make it all fit onto one page, but be careful – you might end up with very small writing!
  • 13. Using Page Setup: The margins tab Choose the margins you want for your paper Print in the centre of the paper
  • 14. Using Page Setup: The header/footer tab Choose Custom Header
  • 15. Using Page Setup: Choose what you want in your heading. It’s a good idea to type your name as a heading!
  • 16. Using Page Setup: Choose what to print. You might want to tick this to print the gridlines. The sheet tab
  • 17. Printing Out Your Formulas
    • You can show someone what calculations your spreadsheet is doing.
    • Watch out – this will change all of your column widths, but DON’T PANIC – they will change back!
  • 18. Printing Out Your Formulas : Just click Tools, then choose Options
  • 19. Printing Out Your Formulas : This dialogue box will appear. Click to put a tick (check) next to formulas. Then Click OK
  • 20. Printing Out Your Formulas : Now you can see the formulas. This is what will print out DON’T PANIC about the column widths! Just leave them as they are.
  • 21. Printing Out Your Formulas : To change back, just click Tools, then choose Options. Then get rid of the tick next to formulas. Easy!
  • 22. Summary:
    • Use Print Preview before you print your work. Choose File -> Print Preview
    • Use Page Setup to change the way that your work looks when you print it.
    • Choose File -> Page Setup
    • To display your calculations, choose
    • Tools -> Options and click on Formulas