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Lync and Learn - Introduction on how businesses can benefit from SharePoint Online
 

Lync and Learn - Introduction on how businesses can benefit from SharePoint Online

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    Lync and Learn - Introduction on how businesses can benefit from SharePoint Online Lync and Learn - Introduction on how businesses can benefit from SharePoint Online Presentation Transcript

    • Introduction on how businesses can Rene Modery benefit from www.modery.net SharePoint Online
    • Rene Modery www.modery.netOur Session Today rene@modery.net Twitter: modery• Target audience: business managers, IT managers, information workers, anyone who started with Office 365• What can SharePoint Online do for me? – shown on basis of a sample company – Common issues that companies face – Functionality in SharePoint Online that can help• What we won’t do – Go into too much technical detail
    • Rene Modery www.modery.netSample Company - Profile rene@modery.net Twitter: moderyMY OWN BAG GmbHCustomers can create their customised bagonline (custom website) by choosing material,design and model and adding text and/orimages.Orders are manufactured on demand in China Shenzhen, China Frankfurt, Germany 27 staff, but only 6 12 staff use computers; Business Development, 1 shared computer Marketing, Sales for rest Design, Manufacturing
    • Rene Modery www.modery.netChallenges for MY OWN BAG rene@modery.net Twitter: modery• Coordination between Germany and China – Need to share issues – Need to share information about events, public holidays – Need to share reports (some confidential) – Need to share all kinds of other documents – Want to exchange information on vendors, suppliers, ...• Documents are sent via email, often resulting in old document versions being used• 2 employees in Germany travel 75% of the time – Not always up to date on product information, promotions, and other things – Unsure if they have latest versions of documents• Documents on file share are quite unorganised – Where can I find a file? – Do I organise order documents by year, by ordered model, by design?
    • Rene Modery www.modery.netMY OWN BAG & Office 365 rene@modery.net Twitter: moderyMY OWN BAG started to use Office 365 for email(Exchange) and communications (Lync), but gotinterested in SharePoint Online now.As they don’t have a dedicated IT staff, the BusinessDevelopment Manager Tim starts to look atSharePoint Online to see how it can help them
    • Rene Modery www.modery.netDocument Management Challenges rene@modery.net Twitter: modery Challenge: Access documents from anywhere, anytime Documents are stored in a central location Sharing
    • Rene Modery www.modery.netDocument Management Challenges rene@modery.net Twitter: modery Challenge: Avoid having multiple versions of a document. Be clear about which document is most current. Provide access to older versions Versions
    • Rene Modery www.modery.netDocument Management Challenges rene@modery.net Twitter: modery Challenge: Provide useful information with documents to find them more easily and quickly. Provide different classifications Categori- sation
    • Rene Modery www.modery.netDocument Management Challenges rene@modery.net Twitter: modery Challenge: Find documents easily and quickly, without having to know where they are stored, or what the filename is Search
    • Rene Modery www.modery.netDocument Management Challenges rene@modery.net Twitter: modery Challenge: Restrict access to confidential information Manage which users are able to consume information, and which users are able to provide Access information Control
    • Rene Modery www.modery.netDocument Management Challenges rene@modery.net Twitter: modery Challenge: Documents should be accessible even while offline, for example when at a client’s office Offline Access
    • Rene Modery www.modery.netInformation Sharing Challenges rene@modery.net Twitter: modery Challenge: The 2 locations are not always fully aware of important dates in the other country Dates
    • Rene Modery www.modery.netInformation Sharing Challenges rene@modery.net Twitter: modery Challenge: Not all employees are always aware of latest promotions and happenings News
    • Rene Modery www.modery.netInformation Capture Challenges rene@modery.net Twitter: modery Challenge: The company doesn’t keep a log of all defects and other reported issues, negative quality trends cannot be seen Issues
    • Rene Modery www.modery.netInformation Capture Challenges rene@modery.net Twitter: modery Challenge: Centrally manage tasks for different people to provide better overview Tasks
    • Rene Modery www.modery.netOne month later… rene@modery.net Twitter: moderyWhat has improved for MY OWN BAG:• Better information quality due to “single source of truth documents” – Ultimately results in higher customer satisfaction, higher sales• Higher awareness in both locations about events, issues, happenings, … – faster development of new designs & bags, less defects, decreased cost
    • Rene Modery www.modery.netWhat’s next? What’s possible? rene@modery.net Twitter: modery Custom DesignVisio, Excel, Access Collaborate with Externals Document Templates, Subsites, Publishing Pages, Workflows, Business Connectivity Services, Managed Metadata, …
    • Rene Modery www.modery.netWhere can I get help? rene@modery.net Twitter: modery• Free ebook: http://bit.ly/qS7FUu• Community Forums: http://community.office365.com• SharePoint 2010 books: SharePoint Online not too much different from SharePoint 2010