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Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
Technology Planning for Small Nonprofits (11NTCsmallplan)
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Technology Planning for Small Nonprofits (11NTCsmallplan)

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  1. Technology Planning for Small Non-profits # 11NTCsmallplan Kristin Anderson Tony Brunswick Dan Shenk-Evans
  2. Session Evaluation Each entry via text or web is a chance to win great NTEN prizes throughout the day! Session Evaluations Powered By: TEXT Text #NTCsmallplan to 69866. ONLINE Use #NTCsmallplan at http://nten.org/ntc/eval
  3. Take-aways <ul><li>Assigning IT responsibilities in a small org </li></ul><ul><li>How to prioritize IT decision-making </li></ul><ul><li>Basic Elements of IT Budget </li></ul>
  4. Agenda <ul><li>Introductions </li></ul><ul><li>Overview </li></ul><ul><li>Responsibility for IT </li></ul><ul><li>Prioritizing IT </li></ul><ul><li>Basic elements of IT Budget </li></ul><ul><li>Panel Q&A </li></ul><ul><li>Closing </li></ul>
  5. Speakers <ul><li>Kristin Anderson Director of Operations, Congressional Hunger Center </li></ul><ul><li>Tony Brunswick COO, LIFT </li></ul><ul><li>Dan Shenk Evans IT Director, Capital Area Food Bank </li></ul><ul><li>Johan Hammerstrom VP Client Services, Community IT Innovators </li></ul>
  6. small
  7. responsibility
  8. Ownership <ul><li>Someone has to own IT </li></ul><ul><li>They need to have authority </li></ul><ul><li>Executive leadership needs to support them </li></ul><ul><li>Having a point person has an impact </li></ul><ul><li>What will fit with your culture? </li></ul>responsibility
  9. Getting buy-in… <ul><li>Walk leadership through different scenarios </li></ul><ul><li>Tell some good stories </li></ul><ul><li>Educate leadership in an inclusive way </li></ul><ul><li>Set realistic expectations </li></ul><ul><li>Be patient, be persistent </li></ul>responsibility
  10. Value of IT <ul><li>Return on investment </li></ul><ul><li>Achieving the mission </li></ul><ul><li>What your peers are doing </li></ul><ul><li>Know what matters to leadership </li></ul><ul><li>Impact on job satisfaction and retention </li></ul>responsibility
  11. Dividing IT responsibilities <ul><li>Network Infrastructure </li></ul><ul><li>Databases and data assets </li></ul><ul><ul><li>Financial </li></ul></ul><ul><ul><li>Fundraising : CRM </li></ul></ul><ul><ul><li>Programs </li></ul></ul><ul><li>Online communication </li></ul><ul><ul><li>Web site & Social Media </li></ul></ul>responsibility
  12. Affirmation <ul><li>Technology is important, your organization needs to be focused on it </li></ul><ul><li>Focusing on technology brings tremendous value to your organization </li></ul>responsibility
  13. prioritizing
  14. Assess the current state <ul><li>Talk to staff </li></ul><ul><li>Listen to your gut </li></ul><ul><li>Conduct a formal network audit </li></ul>prioritizing
  15. Organizational strategy <ul><li>What is your strategic plan? </li></ul><ul><li>Look over the last 2-3 years, and 2-3 years ahead </li></ul><ul><li>Growth, Reduction, New funding sources, New programs, New locations </li></ul>prioritizing
  16. Capacity <ul><li>What is your internal capacity? </li></ul><ul><li>Pros/Cons of working with consultants </li></ul>prioritizing
  17. budgeting
  18. Hardware <ul><li>Network </li></ul><ul><ul><li>Switches </li></ul></ul><ul><ul><li>Firewall </li></ul></ul><ul><li>Servers </li></ul><ul><ul><li>Cloud </li></ul></ul><ul><ul><li>Virtualization & consolidation </li></ul></ul>budgeting
  19. Hardware <ul><li>Workstations </li></ul><ul><ul><li>Replace every 3-5 years </li></ul></ul><ul><ul><li>Align with your funding </li></ul></ul><ul><ul><li>Cascade down to interns, volunteers </li></ul></ul><ul><li>Laptops </li></ul><ul><ul><li>Replace every 3 years </li></ul></ul><ul><ul><li>Support contract and warranty </li></ul></ul><ul><li>Budget for eCycling! </li></ul>budgeting
  20. Software <ul><li>Hosting </li></ul><ul><ul><li>Host locally? </li></ul></ul><ul><ul><li>Migrate to the cloud? </li></ul></ul><ul><li>Routine upgrades </li></ul><ul><ul><li>Upgrade server OS </li></ul></ul><ul><ul><li>Upgrade Office version </li></ul></ul><ul><li>Training to use software </li></ul>budgeting
  21. Security <ul><li>Backup </li></ul><ul><ul><li>Local devices </li></ul></ul><ul><ul><li>Hosted service </li></ul></ul><ul><li>Anti-virus </li></ul><ul><ul><li>Local software </li></ul></ul><ul><ul><li>Email & Web filtering </li></ul></ul><ul><li>Passwords </li></ul>budgeting
  22. Ongoing Contracts <ul><li>Internet Services </li></ul><ul><ul><li>Internet Connection </li></ul></ul><ul><ul><li>Web-hosting </li></ul></ul><ul><ul><li>Domain name </li></ul></ul><ul><li>Annual Support Contracts </li></ul><ul><ul><li>Hardware </li></ul></ul><ul><ul><li>Software </li></ul></ul>budgeting
  23. Support <ul><li>IT Support: </li></ul><ul><ul><li>In-house </li></ul></ul><ul><ul><li>Volunteer </li></ul></ul><ul><ul><li>Support firm </li></ul></ul><ul><li>IT Acceptable Use Policy </li></ul>budgeting
  24. Ensuring follow-through <ul><li>Assign clear owners within the organization </li></ul><ul><li>Meet regularly </li></ul><ul><li>Present results </li></ul><ul><li>Compare to budget </li></ul>budgeting
  25. www.citidc.com/ntc <ul><li>this presentation </li></ul><ul><li>budget spreadsheet template </li></ul><ul><li>additional resources </li></ul><ul><li>contact info </li></ul>
  26. Session Evaluation Each entry via text or web is a chance to win great NTEN prizes throughout the day! Session Evaluations Powered By: TEXT Text #NTCsmallplan to 69866. ONLINE Use #NTCsmallplan at http://nten.org/ntc/eval

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